


VoiceNote QT
USER GUIDE
V6.1 D1.0
P/N NT286





PULSE DATA INTERNATIONAL LIMITED
1 Expo Place
P.O. Box 3044, Christchurch, New Zealand.
Telephone	+64 3 3844555. Fax +64 3 3844933
Email:	enquiries@pulsedata.com
World Wide Web:	http://www.pulsedata.com



Head Office

Pulse Data International Limited
1 Expo Place, P.O. Box 3044
Christchurch, New Zealand



Phone:
+64 3 384 4555


Fax:
+64 3 384 4933









Email:
enquiries@pulsedata.com









Web:
www.pulsedata.com











Pulse Data Humanware

175 Mason Circle
Concord, CA 94520, USA








Phone:
(800) 722 3393
(925) 680 7100



Fax:
(925) 681 4630









Email:
usa@pulsedata.com











Pulse Data Europe

3 Blotts Barn Business Centre
Brooks Road, Raunds
Northamptonshire NN9 6NS
United Kingdom



Phone:
01933 626000




Fax:
01933 626204









Email:
europe@pulsedata.com




















Bredaseweg 108a
4914 NS Oosterhout
The Netherlands



Phone:
31 162 437 910


Fax:
31 162 437 904





Email:
holland@pulsedata.com












Sjouddev. 8, 35246 Växjö
Sweden



Phone:
46 470 764 490


Fax:
46 470 711 088





Email:
sweden@pulsedata.com







Pulse Data Australia
Pulse Data Asia

Suite 2, 711 Railway Street
P O Box 944, Baulkham Hills
NSW 2153, Australia



Phone:
(02) 9686 2600



Fax:
(02) 9686 2855





Email:
sales@pulsedata.com.au



1. 



Copyright © 2004 Pulse Data International Limited, Christchurch, New Zealand.
All rights reserved
No part of this publication may be reproduced in any form whatsoever without the express written permission of Pulse Data International Limited. Every effort has been made to ensure that the information contained in this user guide is correct at the time of issue. Neither Pulse Data International Limited nor its agents assume responsibility for errors or omissions in this information. No liability is assumed for damages resulting from the use of this information.
This product complies with the requirements of EMC Directive 89/336/EEC.
Braille translation copyright © 19752003 Duxbury Systems, Inc. All rights reserved.



Authorised European Union Representative:
Pulse Data Europe
3 Blotts Barn Business Centre
Brooks Road, Raunds
Northamptonshire NN9 6NS
United Kingdom
phone:	+44 (0) 1933 626 000
fax:	+44 (0)1933 626 204
email:	europe@pulsedata.com
web:	www.pulsedata.com



Susceptibility to Interference.
There may be temporary degradation of the image when the VoiceNote QT is subjected to a strong radiofrequency field, electrostatic discharge or transient electrical noise.
FCC Warning.
This equipment generates and uses radio frequency energy and if not installed and used properly, in accordance with the manufacturer's instruction, may cause interference to radio and television reception. It has been type tested and found to comply with the limits for a Class B digital device in accordance with Subpart B of Part 15 of FCC Rules and Regulations, which are designed to provide reasonable protection against such interference in a residential installation. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
1. Reorient the receiving antenna.
2. Relocate the equipment with respect to the receiver.
3. Move the equipment away from the receiver.
4. Plug the equipment into a different outlet so that the equipment and receiver are on different branch circuits.
If necessary, the user should consult the dealer or an experienced radio/television technician for additional suggestions. The user may find the booklet prepared by the Federal Communication Commission helpful: "How to Identify and Resolve RadioTV Interference Problems". This booklet is available from the U.S. Government Printing Office, Washington, DC 20402. Stock No. 004000003454.
Shielded cables and certified Class B peripherals must be used on this product. Using unshielded cables or uncertified peripherals may result in this unit not complying with FCC Rules Part 15. Changes or modifications not expressly approved by the manufacturer could void the user's authority to operate this equipment.

Notice for Canada.
This Class B digital apparatus meets all requirements of the Canadian InterferenceCausing Equipment regulations.



Modem Information (USA ONLY)
This equipment complies with Part 68 of the FCC rules. Located on the equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN). If requested, this information must be provided to the telephone company.
The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN's contact the telephone company to determine the maximum REN for the calling area.
This equipment cannot be used on the telephone companyprovided coin service. Connection to Party Line Service is subject to State Tariffs.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.
If trouble is experienced with this equipment, please contact:
Pulse Data HumanWare
175 Mason Circle
Concord CA 94520
Phone 8007223393
If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.
This equipment uses the following USOC jacks: RJ11C
It is recommended that the customer install an AC surge arrester in the AC outlet to which this device is connected. This is to avoid damaging the equipment caused by local lightening strikes and other electrical surges.
This equipment is HearingAid Compatible (HAC).
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or longdistance transmission charges.)


Contents
 1	Getting Started.	1
1.1	Equipment Checklist.	1
1.2	General Features.	2
1.3	Software Features.	3
1.4	Orientation.	5
1.5	Keyboard.	5
1.6	Power Switch.	6
1.7	Speech.	7
1.8	Earphones.	7
1.9	KeySoft Concepts.	8
1.10	The KeySoft Menus.	10
1.11	A First Experience.	13
1.12	General Functions.	16
1.13	Switching Between Tasks.	20
1.14	Keyboard Assistance.	21
1.15	Saving before Switching off.	21
1.16	Setting Time and Date.	22
1.17	User Settings.	23
1.18	User Guide.	24
1.19	Where to Now.	26
2	VoiceNote QT Hardware.	29
2.1	AC Adapter and Battery.	29
2.2	Charging the Battery.	30
2.3	Checking Power Status.	30
2.4	Battery Care.	31
2.5	Calibrating the Battery Gauge.	31
2.6	Long Term Storage.	34
2.7	Ports.	35
2.8	PC Cards.	38
2.9	Compact Flash Cards.	41
2.10	Using a Remote Visual Display.	42
2.11	Remote Synthesizer.	45
2.12	General Care.	45
3	Word Processor.	47
3.1	What is a Word Processor.	47
3.2	Text and Braille.	48
3.3	The KeyWord Menu.	49
3.4	Documents Folders and Drives.	50
3.5	Opening a Document.	52
3.6	Naming a Document.	54
3.7	Creating a Document.	55
3.8	Reading a Document.	55
3.9	Review Commands.	58
3.10	The Cursor.	59
3.11	Format Indicators.	61
3.12	Editing a Document.	63
3.13	Breaking your Document into Pages.	67
3.14	Searching a Document.	68
3.15	Checking the Cursor Position.	72
3.16	Going to a Specified Position.	72
3.17	Marking Places for Quick Reference.	73
3.18	The Spelling Checker.	74
3.19	Opening ASCII and Plain Braille format Documents.	79
3.20	Large Documents.	82
3.21	Switching Between Documents.	82
4	Book Reader.	83
4.1	Reading the Sample Book.	83
4.2	Additional Reading Commands.	84
4.3	Miscellaneous commands.	86
4.4	Review Book Opening Options.	87
4.5	Reading Books Stored on Other Drives.	89
4.6	Exiting KeyBook.	91
4.7	Bookshare.	92
5	General Functions.	95
5.1	Date.	96
5.2	Time Options.	96
5.3	Grade of Keyboard Braille Entry.	98
5.4	Braille Options.	99
5.5	Keyboard Settings.	100
5.6	Review Voice.	101
5.7	Visual Display.	103
5.8	Next Appointment.	104
5.9	Power and Battery Status.	104
5.10	User Guide.	104
5.11	Insertion.	105
5.12	Repeat and Spell.	106
5.13	Hear Punctuation.	106
5.14	Move to Another Task.	107
5.15	Change Speech Volume Rate and Pitch.	108
5.16	Editing at a Prompt.	109
6	Embossing and Printing Documents.	111
6.1	Setting Up the Embosser or Printer.	111
6.2	Printing a Braille Document.	112
6.3	Embossing or Printing a Document.	113
6.4	Embossing Options.	114
6.5	Embossing a Group of Documents.	115
6.6	The Embosser Setup List.	115
6.7	Testing the Embosser.	119
6.8	The Printer SetUp List.	120
6.9	Testing the Printer.	120
7	Advanced Word Processing.	121
7.1	Overview.	122
7.2	Document Types.	123
7.3	Formatting a Text Document.	124
7.4	Formatting a Text Document for Embossing.	137
7.5	Block Commands.	145
7.6	Cursor Movement Modes.	153
7.7	Moving to the Start of the Next Line.	154
7.8	Moving to the Next Tab.	154
7.9	Inserting the Time Date or Calculator Result.	155
7.10	Binding Spaces.	156
7.11	Pasting an Address.	156
7.12	Working with Documents on other Drives.	157
7.13	Saving a Document.	158
7.14	Quitting a Document.	159
7.15	Creating Other Document Types.	160
7.16	Braille Documents.	161
7.17	Formatting a Braille Document.	163
7.18	Extended Characters.	174
8	Scientific Calculator.	183
8.1	Entering KeyPlus.	183
8.2	Entering a Calculation.	184
8.3	Basic Operations.	186
8.4	Memory Operations.	188
8.5	Scientific Operations.	190
8.6	Inserting a Result or a Calculation.	195
9	Planner.	197
9.1	Entering the Planner.	197
9.2	The KeyPlan Menu.	197
9.3	Selecting a Date.	198
9.4	Scheduling Appointments.	202
9.5	Recurring Appointments.	205
9.6	Reviewing the Appointments.	211
9.7	Changing an Existing Appointment.	214
9.8	Selecting Another Date.	217
9.9	Alarms.	217
9.10	Embossing and Printing.	221
10	Address List.	223
10.1	Adding an Address.	224
10.2	Looking Up an Address.	227
10.3	Changing a Field or Adding More Information.	229
10.4	Deleting a Record.	230
10.5	Duplicating a Record.	231
10.6	Inserting an Address into a Document.	231
10.7	Embossing Addresses.	232
10.8	Printing Addresses.	234
10.9	Templates.	234
10.10	Copying Addresses.	238
10.11	Selecting an Address List.	241
10.12	Creating an Address List.	242
10.13	Using KeyList to Manipulate Databases.	244
10.14	Setting Up a Database.	244
11	Email.	247
11.1	What Can KeyMail Do.	248
11.2	KeyMail Menu.	249
11.3	Before You Start.	251
11.4	Correcting Input Errors.	252
11.5	Writing an Email Message.	253
11.6	Attaching a file to an email.	255
11.7	Read Email.	256
11.8	Connect to Send and Receive Email.	270
11.9	Setup Options.	274
12	Web Browser.	281
12.1	Overview.	281
12.2	Connecting to the World Wide Web.	282
12.3	Changing to another Part of KeySoft.	282
12.4	Logging on.	283
12.5	Navigation.	284
12.6	Moving from Page to Page or Site to Site.	288
12.7	Page Management.	289
12.8	Application Management.	291
12.9	Favorites.	293
12.10	History.	295
12.11	Saving and Refreshing Web Pages.	297
12.12	Tables.	299
13	Connectivity.	301
13.1	Understanding Connectivity Concepts.	302
13.2	Connection Configurations.	303
13.3	The Connectivity Menu.	304
13.4	Using a Wireless Connection.	305
13.5	Dial up and LAN Connections.	310
13.6	Active Connection Details.	315
13.7	Review an existing connection configuration.	316
13.8	Glossary of terms:	318
13.9	Troubleshooting.	318
13.10	Firewalls.	319
13.11	Accessing the Network through your VoiceNote QT.	320
13.12	ActiveSync.	325
13.13	KeySync.	332
14	File Manager.	353
14.1	Selecting Files Folders and Drives.	354
14.2	Checking the Spelling of Folder or File Names.	354
14.3	The Directory Option.	355
14.4	Folder Manager.	355
14.5	Copying a File.	358
14.6	Erasing a File.	359
14.7	Renaming a File.	359
14.8	Moving a File.	360
14.9	Protecting a File.	360
14.10	Groups of Files and Wild Cards.	361
14.11	What is a Directory.	363
14.12	Creating Renaming and Erasing SubDirectories.	366
14.13	File Translation.	369
14.14	Translation Menu.	370
14.15	Importing Files.	370
15	Utilities Menu.	387
15.1	Backup or Restore Files.	387
15.2	Pronunciation Dictionary.	391
15.3	Date and Time Set.	394
15.4	KeySoft Application Programs.	396
15.5	Miscellaneous Options.	396
15.6	Key Management.	397
16	Accessories.	399
16.1	Media Player.	399
17	Command Summary.	405
17.1	General Commands.	405
17.2	Wordprocessor.	410
17.3	Calculator.	419
17.4	Planner.	421
17.5	Address List.	426
17.6	Email.	427
17.7	Unicode Characters.	430
17.8	Web Browser.	430
17.9	Stopwatch.	435
17.10	Media Player.	436
Appendix A	User Settings for VoiceNote QT.	437
Appendix B	Information on BookShare.	439
Appendix C	Troubleshooting the VoiceNote QT.	441
Appendix D	Computer Braille Reference List.	443
18	Index	469


1 Getting Started.
Welcome to the VoiceNote QT, an innovative personal productivity system, from Pulse Data International. VoiceNote QT incorporates a computer style keyboard, high quality responsive speech, and a suite of powerful applications running under the Windows CE operating system, all packaged into a truly portable system. This user guide tells you all about the VoiceNote QT.


1.1 Equipment Checklist.
Carefully unpack your VoiceNote QT. Save the box and packing materials for future use. Your VoiceNote QT package comprises the following items:
VoiceNote QT;
AC adapter;
Slim line carrying case;
Earphones;
Modem data cable;
Serial communications cable;
9 to 25 pin cable adapter;
Audio tape containing a "Getting Started Tutorial;"
Command summary in embossed Braille;
Command summary in inkprint;
PC software for BrailleNote Family on CDROM.
Your VoiceNote QT may also include a modem cable adapter if you live in the UK, Australia or New Zealand.


1.1.1 Optional items include:
MicroDrive Storage Cards.
BrailleNote GPS.
Braille Manual.
Multilingual – add on languages including french, german and spanish.
Software Maintenance agreements.


1.2 General Features.
The VoiceNote QT is a compact portable Personal Organizer with a computer style keyboard and synthesized speech output.
The VoiceNote QT runs under the Windows CE 4.2 operating system. It has standard serial and parallel ports as well as a highspeed infrared port. A Type 2 Compact Flash slot and a Type 2 PC card slot allow for additional storage and LAN and/or wireless Network options.
The VoiceNote QT uses flash memory technology to retain information indefinitely even if the batteries run flat, and its user memory can be expanded up to 48 Megabytes.


1.3 Software Features.
A multipurpose program, called KeySoft, running under the Windows CE operating system, is especially designed for people with a visual impairment. KeySoft provides the following functions:
A word processor called KeyWord that is powerful yet surprisingly simple to learn. KeyWord has most of the features of an office word processor, including unlimited text insertion, search and replace, indents, clipboard operations, spell check and so on. It can even directly import and export the popular Microsoft Word format documents.
An email program called KeyMail that lets you send and receive electronic mail. KeyMail works using a standard email connection. You can also send and receive attachments with your email.
An internet browser called KeyWeb, that allows you to search and use the world wide web and also read locally stored html documents.
A Media player that plays a range of audio format files. 
A calendar, scheduler and planner called KeyPlan. Your entries may include alarms that sound even if the VoiceNote QT is switched off.
An address list manager called KeyList that sorts your entries and allows flexible searching. Addresses can be copied into letters and email.
A synchronization Tool called KeySync that works in conjunction with KeyPlan and KeyList to keep their records up to date with MS Outlook on a PC.
A 10 digit scientific calculator called KeyPlus. Support is provided for both Nemeth and British Braille mathematics.
A book reader called KeyBook that enables you to read Braille books, or books in any standard text format including Microsoft Word format. Books opened in KeyBook are protected from accidental editing.
A Keyboard Learn function that helps you to learn the keyboard layout and the available quick key functions.
A File Manager that allows folder management and files to be copied, renamed, protected, deleted or translated.
A program called ActiveSync that allows the VoiceNote QT disk structure to be viewed and managed on a PC running Microsoft Windows.
A Remote Synthesizer mode that allows the VoiceNote QT to act as a speech synthesizer for other computers.
You can switch easily between these KeySoft tasks, which are fully integrated so you can transfer information between them.
KeySoft has both forward and back translators, so a text document can be imported into the VoiceNote QT and translated automatically into an uncontracted (grade 1) or contracted (grade 2) Braille document, and vice versa.
The VoiceNote QT can output its display to a separate visual display. Sighted observers or teachers can use the visual display screen to view what you are doing on the VoiceNote QT. A remote screen viewer based on the Palm handheld computer is also available.
Information can be transferred to and from another computer such as a PC or Apple Macintosh, or specialized equipment such as a selfcontained scanning system.



1.3.1 The Windows CE Operating System.
The Windows CE operating system is a modern, powerful operating system designed for small handheld computers. It supports many technologies such as email, desktop PC synchronization, portable mass storage and more. Handheld computers have quite different processors from the Pentium type processors incorporated in PC's that run the standard Windows operating system. Standard Windows programs like Microsoft Word and Excel do not run under Windows CE. Furthermore, programs like Pocket Word and Pocket Excel that run on handheld computers under Windows CE generally require a builtin visual display. Consequently standard Windows CE programs are not suitable for the VoiceNote QT.


1.4 Orientation.
VoiceNote QT is supplied in a slim line wrap around leather carry case. To open the case, lift the flap on the front edge. Fold back the case to allow operation of the VoiceNote QT. A panel of netting holds the VoiceNote in place, this runs across the tp of the front face, just beyond the keyboard. The speaker is positioned beneath this netting.


1.5 Keyboard.
The keyboard has a standard typewriter layout for letters and numbers. To position your hands correctly there are small raised dots on each of the "home" keys, F and J. There is also a raised dot on the I key.
As discussed later, the Keyboard Learn mode, accessible from the Main Menu, is an invaluable aid towards learning the placement of the various keys.
The bottom row of keys, from the left, consists of 11 keys as follows: CONTROL, HELP, MENU, FUNCTION, SPACE BAR, REPEAT, SINGLE QUOTE, DELETE, LEFT ARROW, DOWN ARROW, and RIGHT ARROW. The function key has a raised dot on it.
On the second row, SHIFT is at the lefthand end and SLASH is the rightmost key. The last five keys on the second row are: COMMA, PERIOD, SHIFT, UP ARROW, and SLASH.
On the third row, the leftmost key is READ and the rightmost key is ENTER. Between L and ENTER are the usual SEMICOLON and APOSTROPHE keys.
On the fourth row, TAB is at the lefthand end and the BACKSLASH key is at the righthand end.
The fifth or top row consists of ESCAPE, the numbers 1 through 9, then 0 followed by DASH, EQUALS, and BACKSPACE. To help you locate the number keys, the 3, 7, and 0 keys have raised dots on them.
In this User Guide, combination key presses are described in the following way. The instruction: Press READ with T, means that you should hold down the READ key, press the T key briefly, then release both keys. It is important that you fully depress the first key, in this case the READ key, before you press the second key, which is in this case the T key.


1.6 Power Switch.
From the front edge of your VoiceNote QT, move your hand along the left side of the case and towards the rear. You will first notice a raised circle that identifies the earphone socket. Continue to move your left hand towards the rear of your VoiceNote QT. You will come upon another raised feature surrounding the rocker type power switch. To switch the VoiceNote QT on, press the power switch near the front of the rocker. A power on message is announced, the content of which will depend on where the VoiceNote QT was when you last switched off. To switch off, press the power switch near the rear of the rocker.
Every time you switch the VoiceNote QT on, its operation resumes in exactly the same place as it was when you switched it off. If you are not sure if the VoiceNote QT is on or off, feel the position of the power switch.
If you don’t use the VoiceNote QT for approximately 10 minutes it will enter hibernate mode, where the power drawn from the battery is the same as if the unit was switched off. Pressing any key will end the hibernate mode, but it is recommended that you momentarily press READ with SPACE to end the hibernate mode. This will avoid the possibility of inserting unwanted characters if a document was open when the unit entered the hibernate mode.
If your VoiceNote QT announces "Battery low," or does not come to life, you should plug in the AC adapter. The power socket is located at the rear of the VoiceNote QT on the extreme left. Locate the socket then the small plug on the end of the AC adapter cable. Plug the small AC adapter plug into the socket. Plug the AC adapter into a wall socket. The message "AC adapter on" is displayed to confirm battery charging is in progress.
If the VoiceNote QT does not start, wait 30 seconds or so and try switching it off then on again. If this does not work then press the Reset button. The VoiceNote QT immediately beeps to confirm that it has been reset. After about 10 seconds, KeySoft announces a sign on message and resumes from the Main Menu.


1.6.1 Resetting the VoiceNote QT.
The Reset button is located just behind the Power switch. The Reset button is recessed to avoid accidental operation, so you may need to use a pointed object to press it.
Details of when and how to reset the VoiceNote QT are mentioned in context throughout this user guide. There is also a detailed description of each type of reset in Appendix C Troubleshooting, as well as reference to each type under Reset Topics in the online index.


1.7 Speech.
You can listen to the VoiceNote QT using either the builtin loudspeaker at the center back of the VoiceNote QT or headphones. If headphones are plugged in, the loudspeaker is automatically disabled.
The headphone socket is on the back of the VoiceNote QT, directly to the right of the central "bump".
The speech volume, speed and pitch can all be controlled by keyboard commands. These commands are described fully in 1.12.3 Setting Speech Volume Speed and Pitch, but nevertheless it is important to know how to control the volume of the speech right now.
To increase the volume press FUNCTION with PERIOD. To gradually increase the volume you can hold down the FUNCTION key and tap the PERIOD key repeatedly.
To decrease the volume press FUNCTION with COMMA.


1.8 Earphones.
VoiceNote QT comes with a set of earphones.
To use the earphones, adjust the volume to a comfortable level after fitting the earphones and while the VoiceNote QT is speaking. The VoiceNote QT will also work with a wide range of other popular ear and headphone styles.


1.9 KeySoft Concepts.
Learning to use the VoiceNote QT is easy because the User Interface is very consistent. Similar operations in different parts of KeySoft are carried out in similar ways. This section covers the concepts behind the way KeySoft operates.


1.9.1 Help Messages.
At any point in KeySoft you can get information about the options that are available. To do this, press HELP. KeySoft help is context sensitive, which means that you are only given help relevant to your current situation. Remember to press HELP for Help when you need it. It does not affect your work in any way, and after you have finished reading the Help message, you are returned to the point at which you selected Help.
When the help system is being used to review a list of available commands, pressing ENTER on the announced command will cause that command to be executed.


1.9.2 Prompts.
Whenever KeySoft requires input from you, a brief message called a prompt is announced. The prompt indicates what input is required from you. If you are unsure how to respond, press HELP for help. Where possible, KeySoft offers reasonable suggested choices.


1.9.3 Repeating Spoken Prompts.
If you miss hearing a prompt when it is spoken the first time, don't worry. You can listen to it again by pressing REPEAT.


1.9.4 Automatic Cutoff of Prompts.
KeySoft gives detailed spoken prompts and messages to help you learn the system. To prevent these messages slowing down an experienced user, speech is cut off automatically by the next keystroke.


1.9.5 Menus.
KeySoft uses a series of menus to provide a quick and easy way of performing many complex functions. Each menu contains a list of options from which to choose. For example, the Main Menu allows you to select the Word Processor, Planner, Address List, and so on. The selection of items is described in 1.10.2 Reviewing the Main Menu.


1.9.6 Exiting the Current Activity.
Another concept used throughout KeySoft is that of exiting what you are doing and taking one step back to the previous option point. You can do this by pressing ESCAPE.


1.9.7 Instant Access.
You can switch from one KeySoft task to another with a simple key sequence. For example, you can switch from the Word Processor to the Planner, and then return to the same point in your document. For information on how to do this, refer to 1.13 Switching Between Tasks.


1.10 The KeySoft Menus.
1.10.1 Structure.
The entry point to KeySoft is the Main Menu, which contains 13 items. You can announce each of these items in turn, and select one.
When you have done this, you are generally presented with another menu. The system may extend to 3 or 4 levels of submenu. This structure is an important aspect of KeySoft. Items are grouped together for easy location, so a huge range of functions can be found from one starting point, the Main Menu.
For example, if you start at the Main Menu and choose the Word processor option, you are presented with the KeyWord menu. This contains the following items: Create a document, Open a document, Emboss a document, Print a document, and Setup options. These all relate to wordprocessing.
If you choose to Emboss a document, you are presented with a further choice of Embossing, or Setting up the embosser, and so on.
Now let's see how the Main Menu works.


1.10.2 Reviewing the Main Menu.
To start with, go to the Main Menu by pressing MENU. KeySoft announces: "Main Menu."
To announce the first item of the Main Menu, press SPACE. KeySoft announces: "Word processor."
You could select the word processor at this point, but our present object is to review all the items in the Main Menu. So, press SPACE repeatedly, pausing to read and listen to each of the 13 options in the menu, which are:
Planner;
Address List;
Email;
Internet;
Media Player;
Book Reader;
Scientific Calculator;
File Manager, which allows files to be copied, translated, etc;
Utilities, which is a group of general purpose functions;
Remote Synthesizer, which makes the VoiceNote QT act as a speech synthesizer for other computers;
Keyboard Learn, which helps you to learn the Braille keyboard functions;
For Information press READ with I, which provides information about the VoiceNote QT such as the serial number and software version.
For the Options Menu, press FUNCTION with O, anywhere, which is a reminder of how to access the Options Menu.
The last item is: "End of Menu." Having stepped forward along the menu by pressing SPACE repeatedly, you can step back by pressing BACKSPACE repeatedly.
When using speech, if you don't want to hear a complete announcement, you can cut it off and move to the next item by pressing SPACE or BACKSPACE. This speech cutoff occurs at all points in KeySoft.


1.10.3 Selecting from the Main Menu.
When KeySoft announces the option you want, press the ENTER key. The exceptions are Information and Options Menu, which contain directions on how to access them. Don't worry about getting in over your head, because you can always back out of a selection by pressing ESCAPE for exit on the keyboard.
When you have selected an item from the Main Menu, you are generally presented with another menu, from which you can again select an item. To announce a Help message describing your options at any point, press HELP. To return to the previous menu, press ESCAPE. To go directly to the Main Menu, press MENU.


1.10.4 Keyboard shortcuts.
As well as moving through the menus an item at a time as described in the previous section, you can take a keyboard shortcut directly to the menu item by typing its first letter. This automatically selects the item, so instead of having to press ENTER when the item is announced, KeySoft takes you straight to the action selected when you would have pressed ENTER.
For example, if you were at the Main Menu and you wanted to go to the Word processor, you could press W. Instead of "Word processor", KeySoft will go straight to "KeyWord Menu". Press O and instead of "Open a Document", KeySoft will go straight to "Folder Name". This is a real time saver.


1.11 A First Experience.
Most people hate reading User Guides. They would much rather just have a go, on the presumption that if the product is any good, it should be obvious how it works.
If that's you, then this is your section. We'll go through two simple demonstrations: in the first we'll create a basic word processor document, and in the second we'll do an addition with the calculator. You should only need the simple commands that have been introduced so far.
If you are not keen on jumping in at the deep end, don't panic. It's not essential to follow these demonstrations, because after this part we'll revert to normal manual mode, and describe in detail all the wonderful things that the VoiceNote QT can do.

1.11.1 General.
Most people hate reading User Guides. They would much rather just have a go, on the presumption that if the product is any good, it should be obvious how it works.
If that's you, then this is your section. We'll go through two simple demonstrations: in the first we'll create a basic word processor document, and in the second we'll do an addition with the calculator. You should only need the simple commands that have been introduced so far.
If you are not keen on jumping in at the deep end, don't panic. It's not essential to follow these demonstrations, because after this part we'll revert to normal manual mode, and describe in detail all the wonderful things that the VoiceNote QT can do.


1.11.2 Writing a Simple Document.
The aim of this first exercise is to write a very simple document with the word processor. 
To reach a common starting point, go to the Main Menu by pressing MENU. Your VoiceNote QT announces: "Main menu."
To get to the word processor, press W. Your VoiceNote QT announces: "KeyWord menu."
To Create a document, press C, for Create, and your VoiceNote QT announces: "Folder name? General,"
KeySoft is asking which part of its filing system you want to use, and is offering the "General" folder. This is fine for now, so follow the prompt and press ENTER. KeySoft then announces: "Document to create?"
You are being asked to provide a name for the new document, so type a name such as: "test."
When you have typed the name, press ENTER. Your VoiceNote QT announces: "Top of document. Blank."
This means that you have created a new document named “Test,” and the cursor is sitting at the top of it. 
You are now free to type whatever you like. For this demo, just type a simple sentence such as: "This is a test of my new VoiceNote QT." type the first word and press SPACE. Each word is spoken when the space bar is pressed. Complete your sentence.
That's all we'll write for now. To finish this little exercise, press ESCAPE. Your VoiceNote QT announces: "KeyWord menu." You are back at the Word processor menu, and your new document has been automatically saved. If you press ESCAPE again you arrive back where you started, at the Main Menu.


1.11.3 Trying Out the Calculator.
You might also like to try out the Calculator, which you can do without any extensive knowledge of the VoiceNote QT. From the Main Menu, go to the Scientific Calculator by pressing S. You hear: "KeyPlus. Zero."
This means that the Calculator is ready. If someone has previously used the Calculator and it announces another number than zero, you can clear it by pressing CONTROL with I.
Let's try calculating 2 + 3. The plus function is obtained by pressing the EQUALS key, you don't need to press SHIFT to obtain the plus function. To calculate the result, press ENTER. Your VoiceNote QT should announce the answer "5".
To complete the exercise, press MENU, to return to the Main Menu.


1.12 General Functions.
Some useful general functions are available wherever you are in KeySoft. These functions may be accessed from the Options Menu, or often more conveniently via a Quick Command sequence.
The general functions allow you to control the configuration of Time, Date, Braille settings and so on. You could be using the Word processor, or using the Calculator, or reading a menu when you request one of these functions. After display of the requested function you are returned to the place from where you initiated the request.
The Quick Commands typically use the SPACE, BACKSPACE or ENTER key in combination with another letter. For example, FUNCTION with T announces the current time.
Not all items on the Options Menu have an associated Quick Command key combination.
Pressing FUNCTION with O anywhere in KeySoft will access the Options Menu. KeySoft announces: "Options menu." The Options Menu can then be reviewed by pressing the SPACE and BACKSPACE keys on the keyboard. The Options Menu comprises a long list of items. Only some of the items are relevant at this point but the complete list is provided so you know what to expect when you read the menu. Where applicable, the equivalent Quick Command is also given.
The Options Menu contains the following items:
Date;	FUNCTION with D
Time Options;	For Time press FUNCTION with T
	For Stopwatch press FUNCTION with W
Grade for Braille entry and Keyboard type;
Braille Options;
Keyboard settings;	FUNCTION with K
Review voice;	FUNCTION with R
Connectivity;
Visual display;
Next appointment;	FUNCTION with N
Power and battery status;
User Guide;	READ with HELP
Insertion;	FUNCTION with A
Spell. Repeat and spell;	FUNCTION with L
Hear punctuation. Repeat with maximum punctuation;	FUNCTION with P
Change task;	Function with S
 
and finally the speech settings, a list of 6 items that tell you how to adjust the volume, speed and pitch of KeySoft's speech.
The "Insertion" item is announced only when it is appropriate to insert such things as the date or time such as in KeyWord.
To select an item, move through the menu until the required item is displayed, and then press ENTER. Alternatively, from anywhere in the Options menu, press the initial letter of your choice. This does not apply to the speech settings, which are discussed in 1.12.3 Setting Speech Volume Speed and Pitch.
We will now deal with some of the more commonly used items in the Options menu. All the functions in the Options Menu are detailed in Chapter 5.


1.12.1 Setting the Keyboard Voice.
The first of these settings determines how KeySoft speaks what you type. Press FUNCTION with O, then K for Keyboard. KeySoft announces: "Keyboard voice? Words."
The options are as follows:
To spell words as they are typed, press S followed by ENTER;
To speak whole words, press W followed by ENTER;
To both spell and speak words, press B followed by ENTER;
Or just press ENTER to leave the selection unchanged.
The suggested setting is "Words."
You can request help, using HELP for a reminder of these options.
Three further Keyboard settings are then presented relating to your preferred typing Braille grade, alerting of prompts requiring input of computer Braille and whether you wish to use 6 or 8 dot computer Braille. These are included even though your VoiceNote QT has a qwerty keyboard as they affect the braille entry option. See 5.5.2 Preferred Keyboard Braille Grade.
To leave the Keyboard Settings, press ESCAPE.


1.12.2 Repeating an Announcement.
As we have already mentioned, you can get KeySoft to say a prompt again by pressing REPEAT if you didn't quite catch it. To repeat the prompt with variables such as file names or folder names spelled out, press FUNCTION with L.
To reveal the most detail, you can repeat the last prompt with full punctuation and spaces. To do this, press FUNCTION with P.
After either command you are returned to your original place in KeySoft.


1.12.3 Setting Speech Volume Speed and Pitch.
The characteristics of VoiceNote QT's voice can be changed anywhere in KeySoft, as follows:
For higher volume, press FUNCTION with PERIOD;
For lower volume, press FUNCTION with COMMA;
For faster speech, press FUNCTION with EQUALS;
For slower speech, press FUNCTION with DASH;
For higher pitch, press SHIFT with FUNCTION with EQUALS;
For lower pitch, press SHIFT with FUNCTION with DASH.
There are 32 volumes, 16 speeds and 16 pitches, and they change one step at each key press. A reminder of the commands is given in the Options Menu, at the end of the list.


1.12.4 Power and Battery Status.
The VoiceNote QT Power & Battery status can be obtained at any time. Press FUNCTION with O, then P.
KeySoft announces the battery charge level as a percentage of fully charged, and whether the AC Adapter is On or Off.


1.13 Switching Between Tasks.
KeySoft allows you to move directly from one KeySoft task to another without returning to the Main Menu. You can switch between the Word processor, Scientific Calculator, Planner, Address List, EMail, Book Reader, Browser, Media Player and Terminal for Screen Reader. For example, if you are writing a document and you need an address, you can switch directly to the Address List, look up the address, and then return to the Word processor. You are placed back at the same point in your document.
The following hot keys are available for switching tasks:
To select the Word processor press FUNCTION with 4;
To select the Scientific Calculator press FUNCTION with 5;
To select the Planner press FUNCTION with 6;
To select the Address List press FUNCTION with 7;
To select the Email system press FUNCTION with 8;
To select the Book Reader press FUNCTION with 9;
To select the Internet browser, press FUNCTION with 0 (zero);
To select the Media Player, press FUNCTION with M.
There is also a Task menu available. To access this, either:
1. Press FUNCTION with O for the Options menu then M for Move to another task, or
2. Press Function with S.
KeySoft announces: "Task menu."
You can make a selection by either:
1. Review the menu items using SPACE and select one by pressing ENTER. or,
2. Press the initial letter of the task; for example, W for Word Processor.
Remember that, if necessary, you can always get back to the Main Menu by pressing MENU.


1.14 Keyboard Assistance.
There are two ways of getting help with keyboard input. The first is available from the Main Menu, and is called "Keyboard Learn." In Keyboard Learn, KeySoft announces the function of the key that you press, but no further action results. It also announces the function of the key commands that are always available. For example, pressing FUNCTION with T will give the response “announce the time.”
Keyboard Learn is invaluable for familiarizing yourself with the keyboard layout and Quick Commands that are available at any point within KeySoft.
The second mode works in the Word processor, Web Browser, Calculator, Planner and Book Reader . It is called Announce Key mode, and can be entered by pressing READ with A. The function of any key or key combination is announced. For example, in the Word processor, READ with J announces: "Back one word," without causing any further action.
Announce Key mode is helpful for learning the commands available in the selected KeySoft application.
You can exit either mode by pressing ESCAPE.


1.15 Saving before Switching off.
Before you switch off your VoiceNote QT, it is good practice to return to the Main Menu first. This ensures your current work is saved. If you don't do this, and subsequently the battery becomes discharged, the current version of your work will be lost. That's fairly unlikely, but it's good insurance for the cost of one keystroke.
If you have a disk drive or electronic storage card, you should consider backing up your work regularly. It's a common thing to do with any computer. It minimizes the amount of data you could lose should a computer or software "crash" occur. You can back up all your working files by using the Back up function in the Utilities menu, as described in 15.1.1 Backing Up.


1.16 Setting Time and Date.
When you first get your VoiceNote QT you should check that the time, date and Time Zone settings are correctly set. By selecting your correct time zone, you can have the VoiceNote QT’s clock adjust automatically when you select whether you are in or out of daylight saving time.
If the VoiceNote QT’s battery goes completely flat, the system will advise that the time and date need to be set when the machine is restarted.
To announce the current day and date, press FUNCTION with D.
To announce the current time, press FUNCTION with T.
These commands are available from any place within KeySoft. If either the date or the time is incorrect you can set new values and have them announced in your preferred format from the “Date and Time Set” option in the Utilities Menu.
To set the Date and time, follow this procedure. Remember that online help is available at any point by pressing HELP, and that if you wish to leave a announced value unchanged, just press ENTER to move onto the next item in the list. You may exit the setup list at any point by pressing ESCAPE.
1. Return to the Main Menu by pressing MENU.
2. Press U to go to the Utilities Menu.
3. Press D to go to the Date and Time set option.
4. Choose your preferred date format. For USA format where the date is in the form month/day/year press S, or for UK format where the date is in the form day/month/year press K. To save your entry, press ENTER.
5. Choose your preferred time format, 12 or 24 hour. For a 12hour clock press A, for a 24hour clock press B then complete your entry by pressing ENTER.
6. Select your Time Zone. To cycle through the list of time zones, press CONTROL with SPACE. Alternatively press the initial letter. Complete your entry by pressing ENTER.
7. In daylight saving time: Press Y if you are in daylight saving time, or N if you are not, followed by ENTER.
8. Enter the current time. Press HELP to announce instructions on how to enter the time in the format you have selected.
9. Enter the current date. Press HELP to announce instructions on how to enter the date in the format you have selected.
After setting the time and date you will be returned to the Utilities Menu.


1.17 User Settings.
VoiceNote QT provides many user definable options. As you get to know more about how your VoiceNote QT works, you can change the way it behaves to better suit your personal preferences. Your VoiceNote QT supplier will most probably have set the User settings most appropriate to your needs. The following items will be of principal interest:
Speech; volume, rate, and pitch;
Time and date correctly set, and in preferred format;
Keyboard input voice setting; words, characters, or off;
Review or reading voice settings; punctuation settings, numbers or digits;
Braille language; US, UK, or Australian;
Braille grade for keyboard input; grade 1, 2 or computer Braille;
Calculator language Nemeth or UK maths;
Computer Braille language; US, or UK;
Computer Braille 6 dot or 8 dot;
Spelling checker dictionary language installed;
Address list database installed;
Email database installed.
Some of these items have already been covered in this chapter, but for convenience, Appendix A of the User Guide provides additional assistance and, if appropriate, a reference to the relevant section in the User Guide. The next section explains how to use the Electronic User Guide to read a particular section of the user guide. After reading this next section, you could use the Electronic User Guide to read Appendix A, User settings for the VoiceNote QT.


1.18 User Guide.
The User Guide is built into KeySoft, so that you can look it up any time you want. Using either the Table of Contents or the Index to locate a reference, the User Guide will take you directly to the topic you wish to read.
If you wish to read the User Guide like a book rather than look up specific references, simply open the chapter or appendix in the Book Reader like any other book file. You will find the files in the Manuals folder on your KeySoft System Disk.
Alternatively, the entire User Guide is available in several PC friendly formats on the CDRom that came with your VoiceNote QT. This gives you the option of working through a chapter trying things out on the VoiceNote QT while reading the user guide on a PC, printing or embossing a copy etc.
The rest of this section concentrates on the onboard User Guide, how to access it and how to use it.


1.18.1 Location of User Guide Files.
As an alternative to accessing the Electronic User Guide through its Table of Contents or Index, you can also read the User Guide as a number of KeyWord documents. Each chapter and appendix is a separate KeyWord text document. As of version 5.0 of KeySoft, you may notice that each file name ends with a two letter code such as bb, bq, pk, vb or vq. This identifies the model type – the first letter is b for BrailleNote or v for VoiceNote, the second letter is b for BT, q for QT. The PK files have pk after them. If the code is not correct for your model, contact your distributor.
These files are all stored in a folder called "Manual" on your KeySoft System Disk drive.


1.18.1.1 User Guide Version Check.
There is a simple version check built into the User Guide. Simply access the Index, and select the "Version" entry in the usual way. When you press ENTER it will announce the heading "Version" after which it should say, "This manual is for the VoiceNote QT using version x.x of KeySoft." If the model name or version is not what you expected, contact your distributor.


1.18.1.2 Version
This manual is for the VoiceNote QT using version 6.1 of KeySoft.

1.19 Where to Now.
By now you should have a good basic knowledge of the VoiceNote QT and KeySoft. The entire User Guide is stored in the VoiceNote QT so you can read each chapter at your leisure.
The User Guide can be read using your VoiceNote QT as previously described. A good starting point is to browse through the Table of Contents, as this will provide you with an appreciation of the topics covered in the User Guide. The distributor who sold you your VoiceNote QT can supply this. There is also a folder on the BrailleNote Family CDRom provided with your VoiceNote QT that contains text versions of all the model's user guides, so that you can read it using a PC.
Please read the next chapter, which concerns practical hardware matters like the batteries, port connectors and card slot. To read chapter 2, follow the procedure discussed in the previous section. You will find chapter 2 in the Table of Contents so you can select it from there and start reading.
After Chapter 2, the remainder of the User Guide is all about KeySoft and you can pick and choose what to read. If you are new to KeySoft, you might want to work through Chapter 3, which introduces the basic Word processor functions. You might then want to read Chapter 5, which deals with the functions available via the Options Menu, or Chapter 7 for advanced word processing features. Alternatively, you can read Chapter 8 on the Calculator, Chapter 9 on the Planner, or Chapter 10 on the Address List.
If you are interested in using email or accessing the internet, and/or using the other connectivity options the VoiceNote QT offers, read Chapter 13 on Connectivity, then Chapter 11 on Email, or Chapter 12 on the Web Browser, depending on your interest and requirements.
Chapter 14 describes use of the File and Folder Manager, and the translation of files from Text to Braille and other formats. Chapter 15 covers the Utilities menu, where topics like backing up, restoring files and software upgrades are discussed.
Chapter 16 covers the Media Player.
Chapter 17 provides a convenient listing of all the keyboard commands for the VoiceNote QT. These are categorized under general commands as well as commands for each of the applications of KeySoft.
You might find it tedious to read a User Guide, but we have endeavored to make sure it is full of useful information, and it's surprising what sticks in your memory. When people say, "I didn't know you could do that!" it usually means that they haven’t read the User Guide.
And remember; please make frequent use of VoiceNote QT’s superb Help that you can access at any point by pressing HELP. It's a valuable source of information, whatever part of KeySoft you are using.



2 VoiceNote QT Hardware.
2.1 AC Adapter and Battery.
The VoiceNote QT can operate from its internal rechargeable battery or from its AC adapter. The length of time you can run the VoiceNote QT from a fully charged battery is typically over 20 hours before it becomes flat. Activities like printing, emailing and communicating using the serial or infrared port increase the drain on the battery. Using the builtin modem also drains the battery more than editing documents. PC cards that draw their power from the VoiceNote QT's battery reduce the available battery life too.
The VoiceNote QT warns you if the battery is getting low. When the battery gauge indicates that the battery is down to 10% full or less the following warning is announced periodically: "Battery is low."
If possible, connect the AC adapter to recharge the battery now. You typically have about 2 hours of battery life remaining. If the battery continues to run down and becomes nearly flat, KeySoft announces the following message: "Battery is critical."
If this message is announced you should act within the next 30 seconds or your VoiceNote QT may switch itself off. The time available to switch off may be as little as 30 seconds but it is typically 15 to 20 minutes if you are not using high current accessories. You have two options. You can connect the AC adapter and carry on working indefinitely, or you can save your current work and switch off. To save your work, just return to the Main Menu. If the VoiceNote QT switches itself off, it cannot be switched on again until it is powered from the AC adapter.
Your VoiceNote QT automatically manages its power usage to give you the maximum life from the battery. The hibernate mode is entered after approximately 10 minutes of inactivity. Pressing any key will end the hibernate mode, but it is recommended that you momentarily press the CONTROL keys to end the hibernate mode. This will avoid the possibility of inserting unwanted characters if a document was open when the unit entered the hibernate mode. You can help by switching off your VoiceNote QT when you are not going to be using it for a while. Remember that you can switch your VoiceNote QT off and on without affecting your work in any way and your VoiceNote QT resumes from where you were when you switched off.


2.2 Charging the Battery.
To charge the battery, simply plug the AC adapter in and the VoiceNote QT looks after the battery charging itself.
If the VoiceNote QT battery is flat and the AC adapter is connected, the battery is fast charged in about 2 hours. Charging takes less time if the battery is only partially discharged. You can charge the battery and run the VoiceNote QT simultaneously although the battery may take longer to charge. You can leave the AC adapter connected indefinitely without any risk of damaging the battery. To connect the AC adapter, locate the power socket on the back of the VoiceNote QT, near the lefthand corner of the case. Insert the plug on the AC adapter cable into the socket, and plug the AC adapter into a wall socket. The VoiceNote QT announces: "AC adapter on.”
The message is announced even if the VoiceNote QT is switched off. If this message is not announced after a second or two, check that the AC supply is switched on, and that the plug on the end of the AC adapter cord is inserted securely into the VoiceNote QT's power socket.
When the battery is charging, if the AC supply is interrupted, or the AC adapter is disconnected the VoiceNote QT announces: "AC adapter off.”
This message, too, is announced even if the VoiceNote QT is switched off.


2.3 Checking Power Status.
You can check the stateofcharge of the battery and whether the AC adapter is connected from anywhere in KeySoft by pressing FUNCTION with O, then P.
First, the battery stateofcharge in percent is announced: “Level c percent,”
where c is the battery's stateofcharge. Then the AC adapter status is announced: "Adapter (status),"
where "status" is either "on" or "off." After these messages are announced, you are returned to your original place in KeySoft. .


2.4 Battery Care.
Like all rechargeable batteries, as the VoiceNote QT battery ages its capacity reduces. If your VoiceNote QT is used every day we expect that the battery will last typically 18 months before the battery's capacity is noticeably lower than it was 18 months before. We recommend that you send the VoiceNote QT back to an authorized VoiceNote QT service center to replace the battery. Replacement batteries are expected to last typically 18 months before they too, need replacing.


2.5 Calibrating the Battery Gauge.
VoiceNote QT incorporates a battery gauge that is originally calibrated at the Factory. For best performance, the gauge needs to be calibrated periodically as the battery ages during its life. Remember that as the battery ages its capacity reduces. When the battery gauge is calibrated it measures the battery capacity. If the battery's capacity is reduced then the battery gauge over estimates the remaining charge in the battery. The most noticeable sign that the battery gauge needs to be calibrated again is if the "battery is low" warning is closely followed by the "battery is critical" warning. There should be a gap of from one to two hours of continuous operation between these warnings. The battery gauge should never need to be calibrated more than once every two months and usually much less frequently.
Note that if the battery goes completely flat, the battery gauge will no longer be accurate, and it will need to be recalibrated.
To calibrate the battery gauge, first fully charge the unit, and then run the VoiceNote QT without the AC adapter until the VoiceNote QT freezes. Next plug in the AC adapter and completely recharge the battery. To assist with this process, a special "battery drain" mode is included, as described in the following section, 2.5.1 Support Information Mode. As you discharge the battery you need to ignore the battery warnings and continue to run the battery down. It may be convenient to continue using the VoiceNote QT normally but make sure you have saved your work once the "battery is critical" warning is given.


2.5.1 Support Information Mode.
You can check the battery and battery gauge characteristics using the Support Information mode. Included is an option to "drain" the battery which assists with recalibration of the battery fuel gauge. To enter the support information mode from anywhere in KeySoft press FUNCTION with O, followed by READ with I. You can now select the following options:
1. To find out if the battery gauge has been calibrated and is accurate, press A. For example, if the battery gauge is calibrated KeySoft will prompt: "Gauge is accurate."
If the gauge is inaccurate, it means that the battery charge level may not be being reported correctly. Refer to item 6 below for instructions on how to recalibrate the battery gauge. After executing this command you are returned to the Support Information mode.
2. To determine the "Last charge" information for the battery, press B. The reported time indicates the time it took to fully charge the battery after plugging in the AC Adapter. The report is in the form:
Last charge:	234 minutes.
Completed:	Friday, February 9, at 2:47pm.
Started:	Friday, February 9, at 10:53am.
After executing this command you are returned to the Support Information mode.
1. To determine the charge available from the battery, press C. For example, a typical message is: "Nominal available charge 16,640."
The higher the value the greater the capacity. After executing this command you are returned to the Support Information mode.
2. To review the last measured discharge count of the battery, press D. The last measured discharge is the learned battery capacity. For example, a typical discharge message is: "Last measured discharge 26,136."
The higher the value the greater the capacity available from the battery when it is fully charged. The factory default value is 33,904, which indicates that the gauge is not calibrated. This could happen for example, if the VoiceNote QT had been in storage for several weeks and the battery had completely discharged. After executing this command you are returned to the Support Information mode.
3. To review the cell voltage critical warning value, press E. This value cannot be changed. After executing this command you are returned to the Support Information mode.
4. There are two types of battery "drain" mode. These modes are useful for flattening the battery in order to recalibrate the battery capacity gauge. To have KeySoft continuously repeat the message "I'm talking until my battery goes flat. This repetition is enough to drive me crazy. How about you?" press F. Alternatively, to drain the battery using the Braille display if your model has one, press X. This causes the rows of dots on the Braille display to pop up and down in turn. To prematurely stop either of these modes once they have begun, press reset.
 Follow these steps:
a) Fully charge your VoiceNote QT by leaving the Adapter connected for at least 3 hours. Check by pressing FUNCTION with O, then P, that the capacity is at 100%.
b) Disconnect the AC Adapter from the VoiceNote QT.
c) To start the "battery drain" mode, place the VoiceNote QT in a place where the noise won't indeed "drive you crazy", and allow it to continue until the unit completely freezes. During this process the VoiceNote QT will first report many times that the "battery is low", eventually followed by "battery is critical". Some time thereafter the unit will freeze. Pressing SPACE while the "battery drain" message is being spoken will announce the time at which the process started, and the elapsed time.
d) Reconnect the AC Adapter, and the VoiceNote QT should restart. The message "AC Adapter On" should be spoken, followed by the message that the "Battery test is completed". To hear details on the battery test, press SPACE. The time taken to Discharge the battery from its fully charged state is given.
5. To determine the capacity inaccurate count, press I. For example, a typical capacity inaccurate count message is:
"Capacity inaccurate count 74."
The battery inaccurate count is incremented for every partial or full charge discharge cycle. The higher the count, the greater the likely inaccuracy of the battery gauge. After executing this command you are returned to the Support Information mode.
6. To announce information about the last battery discharge time, press L. This value is determined during the "battery drain" process, and indicates the length of time the VoiceNote QT operated from a fully charged battery to the point where its operation was halted due to the critically low battery condition. After executing this command you are returned to the Support Information mode.
7. To determine the charging status, press S. For example, if the battery is being fast charged, the VoiceNote QT announces: "Fast charging."
After executing this command you are returned to the Support Information mode.
8. To announce the temperature range that the battery is in, press T. For example:
"Between 20 and 30 degrees C."
After executing this command you are returned to the Support Information mode.
9. To announce the cell voltage of the battery, press V. For example:
"Cell voltage 1.5 Volts"
After executing this command you are returned to the Support Information mode.
To return to the place where you selected the Options menu, press ESCAPE.


2.6 Long Term Storage.
If you store a VoiceNote QT for more than two to three weeks, the battery will become completely flat. If the battery was less than fully charged prior to storing the VoiceNote QT, the time for the battery to become fully flat will be shorter. This is because VoiceNote QT's battery self discharges internally and because VoiceNote QT draws a very small amount of current even when it is switched off. The battery gauge will be inaccurate at that point, and if you use this feature, you will need to recalibrate the gauge as described in 2.5 Calibrating the Battery Gauge.
If you intend to leave the VoiceNote QT switched off for more than a few days, fully charge the battery beforehand, or leave the AC adapter connected if this is convenient. If you intend to store a VoiceNote QT for more than two to three weeks without the AC adapter connected, ensure your work is saved by returning to the Main Menu, and fully charge the battery before putting the VoiceNote QT into storage.
When you take a VoiceNote QT out of longterm storage, first connect the AC adapter to recharge the battery. Switch the VoiceNote QT on. If the battery has gone quite flat, you will be prompted to reset the time and date and so on. Press ENTER several times if you want to leave that for later or refer to Appendix C, which describes the procedure for initializing the VoiceNote QT.


2.7 Ports.
The VoiceNote QT has a range of ports available  Serial, Parallel, Infrared and modem.


2.7.1 Using the Serial Port.
Reach beyond the keyboard to the back of your VoiceNote QT and investigate the layout of the back panel. There is a recessed panel comprising from the right, a modem jack, female 25 pin parallel port, a card slot and a nine pin male port. This nine pin male port is the serial port.
The serial port can be used to provide a connection to a visual display, PC or other equipment. You can use the serial port to connect to a terminal, an embosser or printer that has a serial interface, a modem or to other computers to import and export documents and files. You can use the VoiceNote QT as a remote speech synthesizer by connecting the serial port to a suitable driver. You can also run ActiveSync on a PC and access your VoiceNote QT through the serial port like an extension of the PC.
Your VoiceNote QT is supplied with a serial cable that has two identical nine pin plugs on each end of the cable. You don't have to identify which is the right end of the cable, either end will do. The connectors can only be plugged in one way. To plug in the connector hold the plug horizontal and push it gently into the socket. If it does not engage turn it through 180 degrees and try again.
The cable supplied is called a "null modem cable." This cable works with most equipment except external modems. A different cable is needed to communicate with a modem and equipment that emulates a modem.
The 9 pin plugs on each end of the serial cable incorporate two locking screws designed to secure the plug when it is plugged in. Use of these screws is recommended to prevent the plug falling out in use. The screws can be tightened and undone by hand. In the usual way, turning them clockwise does them up and turning them anticlockwise undoes them. Do not over tighten the screws; a light force is sufficient to hold the connector.
Don't forget to disconnect the cable when you are done. As a precaution check for anything connected to your VoiceNote QT before transporting it.


2.7.2 Using the Parallel Port.
To the right of the rear panel is a 25 pin female connector. This is the parallel port. It can be used to connect to an embosser or a printer that has a parallel interface. A compatible cable is supplied with your printer. It is convenient to leave one end of the printer cable connected to the printer. The other end can be plugged into the VoiceNote QT when required.
The 25 pin plug is similar to the 9 pin plug but the plug is much longer. It too can only be plugged in one way. To plug in the connector, hold it horizontally and try pushing it gently into the socket. If it does not engage, turn it through 180 degrees and try again.
Use the locking screws to prevent the plug falling out in use. The screws can be tightened and undone by hand. In the usual way, turning them clockwise does them up and turning them anticlockwise undoes them. Do not over tighten the screws; a light force is sufficient to hold the connector.


2.7.3 Using the Infrared Port.
The infrared port is located at the rear of your VoiceNote QT on the right, directly behind the ENTER key. Run your hand across the back of the VoiceNote QT on the extreme right and you will feel a vertical channel. The infrared port communicates though a window that is located in the channel.
The VoiceNote QT's infrared port conforms to the Infrared Data Association specification for infrared communications. This standard is called "IrDA" for short. This is a new type of infrared communications that can work up to a high speed.
The VoiceNote QT's infrared port can be used for printing or for communicating with a remote visual display. You can also run ActiveSync on a PC and access your VoiceNote QT through the Infrared port like an extension of the PC.
Using the infrared port, you can print to a printer equipped with an infrared port. You can also print to a printer that is connected to an IrDA compatible accessory such as the JET EYE printer adapter. This adapter is normally connected between a PC and a printer without an infrared port. Embossing and printing using the infrared port is described in 6.6.6 Embosser Port.
To communicate with a remote visual display using the infrared connection, an IrDA compatible port is needed on the PC. The JET EYE PC is an accessory that provides such a port. It is designed for use in conjunction with a PC or a lap top computer, plugging into a serial port on the host computer. Terminal software running on the PC enables the PC's screen to display output from the infrared port of the VoiceNote QT. This provides a sighted teacher with a text display matching the VoiceNote QT display. Using VoiceNote QT's infrared port to communicate with a remote visual display is described in 2.10 Using a Remote Visual Display.
IrDA compatible infrared communications work over a distance of up to about three feet (1 meter) for standard power devices and up to at least eight inches (200 millimeters) for low power devices. The VoiceNote QT is a standard power device. The host's and VoiceNote QT's infrared ports must face each other but they do not have to be lined up exactly because the infrared beam is quite wide. After a little experimentation, you will be able to determine the most convenient arrangement of equipment that works reliably.


2.7.4 Using the Modem.
The internal modem can be used for sending and receiving email.
A modem jack is located on the right of the rear panel. Your VoiceNote QT is supplied with a modem cable for connecting VoiceNote QT's modem to a phone line.
If you live in UK, Australia or New Zealand, an adapter that plugs into a standard "BT" type phone jack is also supplied with your VoiceNote QT. The modem cable plugs into the adapter and the adapter plugs into a phone jack.
The modem cable has a phone type plug at either end the cable. Insert one plug into the VoiceNote QT modem jack and the other end into a phone jack. To do this, locate the locking clip on one side of the plug. Orient this side to the bottom of the modem jack, engage the plug in the socket and push the plug home. A latch holds the plug that should hold when the cable is lightly pulled. To unplug, squeeze the clip in towards the plug and pull the cable. The case bottom is scalloped under the modem jack so that you can easily get your fingertip under the clip. When the plug is unclipped it releases freely.
Don't forget to disconnect the cable when you are done. As a precaution check for anything connected to your VoiceNote QT before transporting it.


2.8 PC Cards.
The VoiceNote QT has a slot for plugin PC cards, also known as PCMCIA cards. These cards are about the size of a credit card, only thicker. The PC card slot can be used for a microdrive or PC storage card, or an approved type of wireless card as discussed in 13.4.1 Creating a new Wireless Configuration. To find out what PC card accessories are available or will become available call your VoiceNote QT distributor.
Compact Flash cards can be used in the PC card slot as well as in the dedicated Compact Flash slot in the rear panel, as discussed in the next section. An adapter is available into which you slide the card before inserting it into the slot as described below.
Feel along the righthand edge of the VoiceNote QT and you will find a horizontal slot. The card eject button is located in a recess behind the slot.


2.8.1 General.
The VoiceNote QT has a slot for plugin PC cards, also known as PCMCIA cards. These cards are about the size of a credit card, only thicker. As well as allowing you to use PC cards for extra data storage, the card slot enables accessories compatible with the VoiceNote QT to be added. For example, the SuperDisk drive is a standard disk drive accessory. Instead of a plug, it has a card attached to a cable, and by inserting the card you are effectively plugging in the accessory. To find out what PC card accessories are available or will become available call your VoiceNote QT distributor.
Compact Flash cards can be used in the PC card slot as well as in the dedicated Compact Flash slot in the rear panel, as discussed in the next section. An adapter is available into which you slide the card before inserting it into the slot as described below.
Feel along the righthand edge of the VoiceNote QT and you will find a horizontal slot. The card eject button is located in a recess behind the slot. The PC card slot can be used for an external disk drive, IBM micro drive, ATA memory card or other accessory.


2.8.2 Installing and Uninstalling PC Cards.
PC or PCMCIA cards can be installed only one way. A polarizing key prevents a card from being fully plugged in if it is the wrong way up. A simple strategy for finding the correct orientation is to just try gently plugging it in. If it engages, gently push it home. If it stops with a "clunk" with the card protruding some 10 mm from the slot, take it out, invert it and try again.
You can also identify the correct orientation by touch. The front of the PC card is the short edge on which there are many indentations along its entire length. Hold the front edge away from you. Run your fingers along this edge and just around the corners, where you will find some polarizing ridges. If the card is facing upward, there will be two ridges on the righthand side. The groove between them can be detected with your fingernail. On the left, there will be one ridge. If necessary, turn the card over so that there are two ridges on the right and one on the left.
You could label the PC card once you have identified the correct orientation.
PC cards can be installed with the VoiceNote QT switched on. When you do so the VoiceNote QT announces: "Card inserted."
To remove a PC card, firmly push the PC card eject button. Remember it is located behind the PC card slot. This disengages the card from its connector and pushes the card out about a quarter of an inch. Always use the eject button even if the card has a cable with a grip. You can now pull the PC card completely out of the slot. If the card is unplugged with the power on, VoiceNote QT announces: "Card removed."


2.8.3 Accessing files on the PC Card.
The PC card slot is treated as a drive by KeySoft, where it is listed as Storage card. (Storage card also covers the external disk drive as it plugs into the same slot.) To access files on the PC Card, at any file prompt, go to the drive list and press S for Storage card. Proceed as normal.


2.9 Compact Flash Cards.
A Compact Flash card is 3.5cm by 4cm, about the size of a matchbook. It provides considerable extra data storage, and cards come in a large range of capacities running into several gigabytes.
The VoiceNote QT has a card slot for Compact Flash cards. This slot is located on the back of the unit. As well as allowing you to use Compact Flash cards for extra data storage, the Compact Flash card slot can be used for data storage using a CF memory card, or as a plug for Compact Flash card type accessories. 
Compact Flash cards can be used in the PC card slot as well. An adapter is available into which you slide the Compact Flash card before inserting it into the PC card slot as described in 2.8 PC Cards.


2.9.1 Inserting and Removing Compact Flash Cards.
The Compact Flash card is wider than it is long, so it is important to orient the card correctly, as attempting to plug the shorter side in may damage the pins in the back of the slot. Also, a polarizing key makes the card more difficult to plug in if it is the wrong way up. A simple strategy for finding the correct orientation is to just try gently plugging it in. If it engages, gently push it home. If it resists being inserted, take it out, invert it and try again.
You can also identify most Compact Flash cards' correct orientation by touch. The front of the Compact Flash card is the longer side that has two rows of pin sized indentations. The bottom side of most Compact Flash cards has a slight grip ridge along the opposite edge.
You could label the Compact Flash card once you have identified the correct orientation.
Compact cards can be installed with the VoiceNote QT switched on. When you do so the VoiceNote QT announces: "Card inserted."
To remove a Compact Flash card, hold the card firmly and pull it out. This is quite tricky if you have big fingers or no fingernails. Most Compact Flash cards have a grip ridge that makes them easier to grasp. If the card is unplugged with the power on, VoiceNote QT announces: "Card removed."


2.9.2 Accessing files on the Compact Flash Card.
The Compact Flash card slot is treated as a drive by KeySoft. To access files on the Compact Flash Card, at any file prompt, go to the drive list and press C for compactflash card. Proceed as normal.


2.10 Using a Remote Visual Display.
VoiceNote QT can provide a text output via the serial or infrared ports to a visual display. Sighted observers or teachers can use the visual display screen to view KeySoft's prompts and help messages, and your text if you are typing a document. The visual display can be a terminal or a PC, laptop or handheld computer running terminal emulation software. The terminal or terminal emulation software must emulate a DEC VT100 or an ANSI terminal.
For PC's running Windows, "HyperTerminal" is provided as part of the communications accessories and can be used as the terminal software. To facilitate the use of HyperTerminal as the remote Visual Display for the VoiceNote QT, a program shortcut is provided on the CDRom supplied as part of the VoiceNote QT package.


2.10.1 Connecting a Remote Visual Display to the Serial Port.
In the following discussion when we refer to a terminal, we mean either a dedicated terminal or a PC running terminal emulation software.
The following procedure might require the help of a technician if the terminal is unfamiliar to you. The procedure involves connecting the VoiceNote QT to the terminal using a cable and setting up the terminal to communicate at a certain speed and format. This can be done manually for some terminals. Or if the terminal is intelligent, done by the terminal itself as it automatically detects the serial speed and format. The necessary settings are:
bit rate: 38400 bps.
parity: none.
data bits: 8.
stop bits: 1.
1. To connect VoiceNote QT's serial port to a terminal, first plug one end of the serial communications cable into the serial port as described in 2.7.1 Using the Serial Port.
2. Plug the other end of the cable into a mating socket on the terminal. If the terminal has a 25 pin D type connector instead, use the 9 pin to 25 pin adapter. Ensure the terminal is switched on.
3. Finally, direct the VoiceNote QT to drive the serial port by selecting the remote visual display output as described in 2.10.3 Turning the Visual Display On and Off below. Now, when the VoiceNote QT displays something such as a prompt the terminal should also display the corresponding prompt. If the terminal responds when the connected VoiceNote QT displays something but the terminal's display is not intelligible then the speed and/or format are probably not right. Correct the settings and retry.


2.10.2 Connecting a Remote Visual Display using the Infrared Port.
A suitable remote visual display for use with the infrared port is either a portable computer or a PC equipped with an IrDA port. Although there are many IrDA devices available, they are not all compatible. Check first that the computer has an IrDA compatible port.
The following procedure might require the help of a technician if the equipment is unfamiliar to you. First set up the terminal software on the computer to receive its input from its infrared port. Next, position the computer so the infrared port on the VoiceNote QT is facing the infrared port on the remote display device. Finally, direct the VoiceNote QT to send display output to the infrared port as described in 2.10.3 Turning the Visual Display On and Off.


2.10.3 Turning the Visual Display On and Off.
The last step towards providing a visual display is to have your VoiceNote QT send text to the serial or infrared outputs. Press FUNCTION with O, then V for Visual display. KeySoft announces: "Visual display, Currently off."
The options are:
To send the visual display to the Serial port press S then ENTER;
To send the visual display to the Infrared port press I then ENTER;
Or just press ENTER to leave the selection unchanged.
To turn the visual display off again after use, press F for OFF then ENTER.
Use the serial port if you are using a standard computer terminal or a PC running a terminal emulator program. Use the infrared port if you are using a desktop or hand held PC with an infrared port and running a terminal emulator program.


2.11 Remote Synthesizer.
Your VoiceNote QT can act like a Keynote Gold Stand Alone speech synthesizer. You can then run a screen reader on a desktop PC, using your VoiceNote QT as its synthesizer.
The serial communications or null modem cable provided with your VoiceNote should be used to connect the PC to your VoiceNote. If your PC's serial port has a 25 pin connector you will need to use the 9 pin to 25 pin adapter also provided. Plug the cable into the serial port on the rear of VoiceNote as described in 2.7.1 Using the Serial Port. Plug the other end into a serial port on your PC.
On your VoiceNote QT, at the Main Menu, press R. KeySoft announces: "Remote synthesizer ready."
The VoiceNote QT now acts as a Keynote Stand Alone synthesizer.
VoiceNote QT cannot be used for its normal functions while it is acting as a synthesizer. To exit the Remote Synthesizer mode, press ESCAPE and you are returned to the KeySoft Main Menu. You should plug in the AC adapter if you intend to use your VoiceNote QT as a remote synthesizer for an extended period.


2.12 General Care.
Apart from recalibrating the battery gauge and cleaning the case, the VoiceNote QT needs no special maintenance. The internal battery should last typically 18 months before needing replacement and this must be done by an authorized service agent. Keep beverages like tea and coffee away from the VoiceNote QT. Periodically wipe the case down with a warm damp cloth. Don't use any cleaning compounds.



3 Word Processor.
This chapter introduces the basics of KeyWord, the word processor part of KeySoft, and describes how to create, read and edit a document. Advanced aspects of KeyWord, including creating documents with more complex formats, and quickly making extensive changes to a document, are covered in Chapter 7.
In the following discussion, the general terms "announcements," "prompts" and "reading" apply to any of the outputs available in the BrailleNote family of products. If your model is a VoiceNote, they refer to audio output only. For BrailleNote models, they can refer to either the Braille display, the audio output, or both.


3.1 What is a Word Processor.
A word processor is like a sophisticated Braille writer or typewriter. The difference is that you do not have to get the document right first time. You can add, delete and change things to your heart's content, and all the time your work is stored in VoiceNote QT's memory. You only need emboss or print your document when you are entirely satisfied with it.
There are other advantages too. You can make changes at a later date, and you can keep all the various versions. It's easy to make copies of documents, and filing and retrieving is much simpler than with hard copy.
Besides writing documents, KeyWord is useful just for reading documents such as emailed documents that have originated elsewhere. These can be read directly without translating them to Braille.


3.2 Text and Braille.
When you start to compose a document, KeyWord assumes that you want to do it in text, so the layout and format are for a print page, suitable for printing directly. This doesn't mean that you are committed to a text document, however. You can send it to an embosser and KeySoft automatically translates it into a suitable format.
Alternatively, you have the option of creating a Braille document directly, with a layout and format for a Braille page. A Braille document requires the use of the FDS and JKL keys to input the Braille characters, which is discussed in 7.16.1 Creating a Braille Document. A Braille document may be embossed directly or printed using automatic BrailletoText translation.
Unlike some other word processors, KeyWord allows you to work with the layout of a document as it will be printed or embossed. This means that you are working with the actual layout while you are editing, and you do not have to make allowances for any effects of formatting commands.
KeyWord allows you to format a document for printing and independently format the same document for embossing. The two sets of formatting controls are independent. Consequently the layout of a document, either text or Braille, can be precisely controlled without making changes between printing and embossing. The document remains unchanged when you send it to a printer or embosser.


3.3 The KeyWord Menu.
To select the word processing functions, start from the Main Menu and press SPACE repeatedly until "Word processor" is announced, and then press ENTER. Alternatively, just press W. KeySoft announces: "KeyWord Menu."
Press SPACE to announce the first item in the KeyWord Menu, which is: "Create a document."
As the prompt suggests, you use this option when you want to create a new document. Press SPACE again, and KeySoft announces the second item, which is: "Open a document."
You use the "Open" option to read an existing document, or to make changes to one. Press SPACE again, and KeySoft announces the third item in the KeyWord menu, which is: "Emboss a document."
You choose this item once a document had been created and edited, and you are ready to emboss it. Press SPACE again, and KeySoft announces the final item in this menu, which is: "Print a document."
You choose this item to print a document on an ink printer.
As with the Main Menu, you can review the KeyWord Menu by pressing SPACE or BACKSPACE, and you can select an item by pressing ENTER. Alternatively, you can select an item directly from the KeyWord Menu by pressing the initial letter, such as E for Emboss a document.
In this chapter we concentrate just on opening and editing a document. Embossing and printing are covered in Chapter 6.


3.4 Documents Folders and Drives.
3.4.1 Documents.
Documents are the most common type of file you will use on the VoiceNote QT. You must give each document a unique name enabling KeySoft to distinguish one document from another. For example, when you use KeyWord to write a letter, that letter is stored as a document. Every document name should indicate what type of information it contains. A document name can be up to 250 characters long, including spaces. It cannot contain the following characters: \ / : * ? " < > |


3.4.2 Folders.
When you have been using your VoiceNote QT for a while you could very easily accumulate several hundred documents, and it could become tedious to find any particular one. To make life easier, documents can be organized into groups called "Folders." Initially, there are folders named "General," and "My Books," together with a number of others which KeySoft uses. Besides these, you can create as many new folders as you wish.
If you have a lot of files to organize and are comfortable with the concept, you might want to create a directory structure of folders, where there is more than one layer of folders. Details about how to do this and all other aspects of folder and file management are covered in Chapter 14.
Folders can contain both Braille and text documents. Folder names can be up to 250 characters long, and can consist of any Braille signs except those for the following characters: \ / : * ? " < > |


3.4.3 Drives.
Documents can be stored by different pieces of hardware in the VoiceNote QT, called disk drives, or just drives. VoiceNote QT incorporates a type of memory called flash memory. The associated drive is referred to as a Flash Disk. It provides fast, secure storage, retaining its contents even if the battery is flat. It is the memory you normally use to save your documents. You can copy, rename, erase or edit and resave documents to the Flash Disk.
Another drive is the KeySoft System Disk. This drive stores information installed in the factory. This includes the main operating software, User Guide, and a sample book. Information installed at the Factory is retained even if the battery goes flat, but user information stored in the KeySoft System Disk will be lost. It is therefore not recommended that you save documents in the KeySoft System Disk, but you can open documents like the sample book and the VoiceNote QT user guide that are stored in it. If you do save documents in the KeySoft System Disk, be aware that they will be lost if the battery goes flat or you do a Reset with JKL keys held down.
You can also add external drives to the VoiceNote QT.


3.4.4 Changing the Current Drive.
There is a way of selecting a drive in KeySoft generally, which is not restricted to the KeyWord. If you are at a prompt for a filename or folder name, and you have not had the opportunity to select a drive, then press BACKSPACE. KeySoft displays: "Drive? (Last drive used)."
To step through the list of available drives press SPACE. The list comprises the Flash Disk and KeySoft System Disk, and if in use, the Compact Flash card and/or Storage card and Network. To select a drive, either step through the list of available drives press SPACE then press ENTER, or just type the first letter of the drive name.


3.5 Opening a Document.
Several documents are provided with KeySoft. If you want to read one of them, how do you select it? From the KeyWord menu, select "Open a document." KeyWord announces:
"Press ENTER for Folder name? (name),"
where the word "name" between the brackets is really the name of the last folder used. 
To select a document you must first select the appropriate folder. There are three different methods of doing this:
1. To select the offered folder, just press ENTER. This is the folder that was last used. 
2. To look through the list of available folders, press SPACE or DOWN ARROW repeatedly. When the name of the folder you require is displayed, select it by pressing ENTER. You can move back along the list, by pressing BACKSPACE or UP ARROW repeatedly. 
While scanning the list you can quickly relocate to an alphabetical position in the list by pressing a letter. For example, pressing T puts you at the beginning of the list of folders starting with T. If you keep on pressing T, you cycle through all the names starting with that letter. 
3. Type the name of the folder you require, and press ENTER. With this method, remember that you have to type the name exactly or it will not work. 
You can change the current drive by pressing BACKSPACE or CONTROL with D at the "Folder name?" prompt. The Flash Disk is assumed here. If another drive was previously selected, a drive prompt is given as described in above. 
When you have selected a folder, KeyWord asks:
"Document to open? (name),"
where the word "name" between the brackets is really the name of the last document you accessed. 
Just like folder selection, the same three methods are available for selecting a document. Select the offered document by just pressing ENTER, or review the list of documents by pressing SPACE repeatedly and select a document by pressing ENTER, or type the document name and press ENTER. 
This selection procedure is significant because it is general throughout KeySoft, and is not restricted to just opening a document. 
Whether you use the SPACE or DOWN ARROW key to scan through a list of folders or documents is a matter of personal preference. 
Similarly, you may use either the BACKSPACE or UP ARROW key to move back through a list. 
If you are opening an ASCII text file, or a plain Braille document you will be prompted to review the options associated with the opening and subsequent saving of the document. Section discusses the options given when opening such documents. 

3.6 Naming a Document.
In the next section we talk about creating a document, but first we discuss names. Each document must have a unique, meaningful name so that it can be stored and later retrieved by specifying its name. You can use whatever name you like, with up to 250 characters and spaces. It cannot contain the following characters:
\ / : * ? " < > |
If you have several documents on a similar subject, you may find it helpful to put the common part of the name first. For example, you might have:
"Club minutes, January,"
"Club minutes, February,"
and so on. These document names would be grouped together alphabetically for easy location. If the months are put first, the documents are scattered through the list of documents.
Documents can be grouped into folders to make them easier to find. As an example, the documents just mentioned might all be put into a folder called "Club minutes 2001." The rules for naming a folder are the same as for naming a document.
Some characters are reserved and you may not use them in a document name. They are: \ / : " < > | * and ?


3.7 Creating a Document.
We now create a trial document. From the Main Menu, select the Word Processor option. From the KeyWord menu select "Create a document." KeySoft announces: "Folder name? General."
The General folder is fine; so press ENTER to accept KeySoft's suggestion. You are then asked: "Document to create?"
Type in the name: "Sample," with or without a capital S as you wish, and press ENTER. KeySoft announces: "Top of Document. Blank."
You are now at the top lefthand corner of an empty text document.
Without worrying about mistakes, type half a dozen sentences. Each word is spoken only when you have pressed the space bar to complete the word. You can change the Keyboard Voice so that KeySoft speaks each letter as it is pressed, or both words and letters. How to change the Keyboard Voice was discussed in.
You may also notice that you can type indefinitely without worrying about the right margin. This is because KeyWord automatically starts a new line if it cannot fit another word onto the current line. This process is known as word wrapping.
Start a new paragraph by pressing ENTER to start a new line, and type a few more sentences.
When you have finished typing, press ESCAPE. Your document is saved, and you are returned to the KeyWord menu.


3.8 Reading a Document.
We now discuss the various commands for reading a document. We recommend you open your "Sample" document, or the "Demonstration Document" that comes with KeySoft, so that you can practice using the reading commands. The "Demonstration Document" is found in the "General" folder. Open the document as explained in 3.5 Opening a Document. 
Note: If you are ever unsure which document you are reading, press CONTROL with READ with I, then F for filename. This will display the name of the document.


3.8.1 Listening to a Document.
When you are reading sentences or paragraphs, you may be simply listening to the text, or checking it in detail for errors. You can choose to hear the amount of detail you require by setting the punctuation level. You may also choose whether numbers are spoken as words or as digits.
You use the keyboard to enter commands when listening to VoiceNote QT's speech. To listen to a document without stopping, press READ with G, for "Go." KeySoft continues reading to the end of the document unless you stop by pressing READ with SPACE. You can start and stop as you wish with these two commands.
To return to the top of the document, press READ with T. KeySoft says: "Top of document." and announces the first word of the document.
To jump directly to the end of the document, press READ with B.
Experiment with the Go, Stop, Beginning and End commands until you are happy that you understand their effects.

There are several other important commands for moving around the text. These additional commands are arranged in groups of three on each row of the keyboard centered on the comma, K, I and 8 column of keys. These are all used in conjunction with the READ key.
For example, try the commands for reading characters:
To move back a character and read it,	press READ with M;
To read the current character, 	press READ with comma;
To move forward a character and read it, 	press READ with period.
This convention also applies to reading whole words, as follows:
To move back a word and read it, 	press READ with J;
To read the current word, 	press READ with K;
To move forward a word and read it, 	press READ with L.
You may be able to guess the next triplet of commands:
To move back a sentence and read it, 	press READ with U;
To read the current sentence, 	press READ with I;
To move forward a sentence and read it, 	press READ with O.
A similar convention applies for previous, current, and next paragraphs:
To move back a paragraph and read it, 	press READ with 7;
To read the current paragraph, 	press READ with 8;
To move forward a paragraph and read it, 	press READ with 9.
You can follow a sentence or paragraph read command with another sentence or paragraph read command to immediately change the prose being read.
Try reading your "Sample" document or the "Demonstration Document" with these commands. You can refresh your memory by pressing HELP, and opening the "Review Commands" list. Alternatively you can enter the Announce Key mode by pressing READ with A and practice the review keystrokes.
When using several review commands one after the other, you do not have to wait for speech to finish, nor do you have to release the READ key after each command. Here is an example where we move back several words and then move forward a character at a time. First press, and hold down, the READ key. Now, with the READ key held down, tap J several times, to move back several words. With the READ key still down, tap PERIOD several times to move forward several characters. Finally release the READ key. The CONTROL key operates in the same way when it is used for deleting and formatting text as described later. You will find this feature very convenient to use.


3.8.2 Identifying Indistinctly Spoken Characters.
When you read a character by pressing READ with COMMA, it is sometimes difficult to distinguish between letters that sound similar. If you press READ with COMMA, twice, KeySoft expands the current character into its "military call sign", for example A  Alpha, B  Bravo, etc.


3.8.3 Spelling Out a Word.
If you press READ with K twice, KeySoft spells the current word.
In a Braille document three presses of READ with K causes KeySoft to spell a translated version of the word. If the word in question contains one or more grade 2 contractions, those contractions are expanded to their equivalent characters and the expanded word is spelt out. For example, the word "time" is spelled as "dot 5 T" on the second press but "t i m e" on the third press.


3.9 Review Commands.
The following discussion is applicable when reading a document.


3.9.1 Moving to Either End of a Line.
You can position to the start of the current line by pressing READ with H. To move to one position past the last word in the line, press READ with Semicolon.


3.9.2 Selecting ReviewOnly Mode.
If you are reading a document that you don't wish to alter, you can avoid having to press READ with all the reading commands. To enter this ReviewOnly Mode, press READ with X.
You can then use all the reading commands without needing to press READ. For example, to read the current word, just press K. This mode continues until you press READ with X again or exit the word processor.


3.10 The Cursor.
The cursor is an important concept because many KeyWord commands use the cursor as a reference to determine where to apply the command. It is also very important to understand exactly where the cursor is in your document so that your changes occur as you intend. Otherwise you may find the changes you make are wrong.
The cursor is a pointer to a single character in a document. You can tell which character the cursor is on by pressing READ with COMMA. You can use the read current word, sentence and paragraph commands to determine the context of the cursor.
Editing takes effect at the cursor position. If you want to edit the document, you must position the cursor at the point you want the change to start. The cursor indicates the position in the document where the next character will appear when it is pressed. The character is inserted at the cursor position and everything to the right, including the cursor, is shifted one character to the right to make room. Pressing BACKSPACE deletes a character immediately to the left of the cursor and everything to the right of the cursor is moved one character to the left to fill the vacant character space.


3.10.1 Moving the Cursor.
VoiceNote QT also allows you to position the cursor using the keyboard. The following discussion describes the cursor movement commands using the keyboard.
When you press READ with M or READ with PERIOD, the cursor moves backward or forward by one character on each press. The character that is spoken is the character under the cursor after the move.
After reading the current character, word, sentence or paragraph, the cursor position remains unchanged.
If you read the previous or next word, the cursor moves to the first character of that word.
When you read the previous or next sentence, the cursor moves to the first character of the first word of that sentence, after reading has been completed.
Similarly, when you read the previous or next paragraph, the cursor ends up on the first character of that paragraph.
You can skip through a document quickly by using the readnextsentence or readnextparagraph commands, READ with O and READ with 9. If you press either of these commands while reading is in progress, KeyWord immediately jumps to the start of the next sentence or paragraph and begins reading from there. Try this by going to the start of your document and skipping through to the end by using READ with O.
At any time during reading you can stop the process by pressing READ with SPACE at the same time. The cursor is placed on the first character of the last word that was spoken. Alternatively, you can press ESCAPE. In this case KeySoft stops reading, and returns the cursor to where reading began.
There are some more advanced cursor movement commands that provide movement by lines rather than sentences, and vertical movement within a document. These commands are explained in 7.6 Cursor Movement Modes.
When a new document is created, the cursor is placed at the top left corner of the blank document. When an existing document is opened, the cursor is placed where it was when the document was last accessed. On entry into the document, KeySoft announces the last few words before the cursor, and the word at the cursor position.


3.11 Format Indicators.
To tell you how a document is formatted, KeySoft places special format indicators at particular points in a document. Format indicators are announced according to their names.


3.11.1 Common Indicators.
Common format indicators are:
LINE BREAK: KeySoft automatically started a new line because there wasn't any more room on the current line. KeySoft automatically word wraps meaning that it starts a new line if it runs out of room on the current line. A line break indicator is inserted into the text showing you where a new line is started.
NEW LINE: A new line was started by pressing ENTER. Often a new line indicator marks the beginning of a new paragraph.
PAGE BREAK: KeySoft started a new page because the previous page was full in much the same way that word wrap starts a new line when the previous line is full. The page break indicator always appears in conjunction with a line break or new line indicator in a document. The position of a page break varies as you add or delete lines of text.
NEW PAGE: The start of a new page is forced by pressing CONTROL with N.
If the cursor is positioned over an indicator, the name of the indicator is announced.
The positions of block markers, place markers and a range of other formatting markers described in this chapter and in Chapter 7, are also indicated in a document.


3.11.2 Searching for Format Indicators.
If you wish to introduce changes to the layout or presentation of a document, you may need to locate format indicators such as layout indicators, font indicators, underline indicators, etc. If you want to change the format of paragraphs, you may need to locate new line indicators.
The Find command, READ with F, and the Find and Replace command, CONTROL with F, can be used to locate any of these format indicators. To go to the next occurrence of the selected format indicator, press READ with N.
You can use the following command sequences to search for these indicators, and also to insert Format indicators into a document when entered at the "Replace with?" prompt:
New Line:	CONTROL with ENTER.
New Page:	CONTROL with N.
New Layout:	CONTROL with L.
Underline On:	CONTROL with U N.
Underline Off:	CONTROL with U F.
Font On:	CONTROL with T X N.
Font Off:	CONTROL with T X F.
Center Line:	CONTROL with E.
Right Justify:	CONTROL with R.
Indent:	FUNCTION with I.
Start Braille or inkprint exclusion:	READ with CONTROL with X.
End Braille or inkprint exclusion:	READ with CONTROL with Y.
Translation Options indicator:	CONTROL with O.
Text or Braille only inclusion:	READ with CONTROL with N.
Text or Braille layout:	READ with CONTROL with L.
Style of presentation indicator:	CONTROL with Y.
Template Menu:	CONTROL with A.
Change Braille grade:	CONTROL with G.


3.12 Editing a Document.
We have described how to create a new document and review its contents. This section introduces the basic text editing commands. The most common forms of editing are deleting or inserting characters, words, or sentences. These commands are described here, along with searching, search and replace, defining pages, and moving to particular points in a document. Advanced word processing commands are covered in Chapter 7.


3.12.1 Inserting Text.
To insert a character, word, sentence, or any amount of text, you need only to position the cursor at the point where you want to insert the text, and start typing. No special command is required because KeyWord is always in the insert mode.
Text is inserted at the cursor position. The character that was at the cursor, and all following characters, move to the right to make room. Experiment with this by inserting some words in your "Sample" document.


3.12.2 Deleting Text.
There are seven different delete commands available with KeyWord, allowing for the deleting of sections of text from one character to the whole document.
Delete current character 
Press CONTROL with COMMA, or DELETE.
This deletes the character under the cursor. A short beep is sounded followed by announcement of the new character under the cursor. This command is also available by pressing the DELETE key. The text to the right of the character is all moved one character to the left to fill the gap. The cursor is now placed on the next character and this character is announced.
Delete last character 
Press BACKSPACE.
This deletes the previous character, that is, the last character entered if you are typing. The character deleted is announced followed by a short beep. You can also use the command CONTROL with M.
Delete current word 
Press CONTROL with K.
This deletes the word under the cursor together with any following spaces. A short beep is sounded and the text to the right of the word is all moved to the left to fill the gap. The cursor is now on the first character of the next word and this word is announced. If the cursor is on a space, all spaces up to the beginning of the next word are deleted and the cursor is placed on that word.
Delete previous word 
Press CONTROL with J.
The word before the cursor is deleted, together with any following spaces.
Delete to end of sentence 
Press CONTROL with I.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the current sentence. The cursor will be placed on the first character of the next sentence.

Delete to end of paragraph 
Press CONTROL with 8.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the current paragraph. The cursor remains in the same position.
Delete to end of document 
Press CONTROL with D.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the document. The cursor remains in the same position.
There is no specific command to delete all text from a document, but this can easily be done by pressing READ with T to move to the top of the document and then pressing CONTROL with D.
Note that the keys used to delete a particular section of text correspond to the commands for reading the same section of text except that the BACKSPACE key is used in place of the SPACE key.
In summary, the full set of delete commands is:
Delete current character,	CONTROL with COMMA, or DELETE;
Delete previous character	BACKSPACE;
Delete current word,	CONTROL with K;
Delete previous word,	CONTROL with J;
Delete to end of sentence,	CONTROL with I;
Delete to end of paragraph,	CONTROL with 8;
Delete to end of document,	CONTROL with D.
In case it is not obvious, if you press one wrong key while you are typing, you will want to delete the character to the left of the cursor position, not the blank which is currently under the cursor. For this reason you should use BACKSPACE if you have just made a single typing mistake. Use BACKSPACE also to correct mistakes during entry of file names, search strings, etc.
For the same reason, if you realize that the word you have just typed is wrong when KeySoft echoes it, use the deletepreviousword command to remove it.
On reading your document again, you may find a word misspelled. When using speech it is often simpler to delete the word and retype it correctly, followed by a single space, rather than delete one or two characters and correct on a letter by letter basis.


3.13 Breaking your Document into Pages.
You can force a new pages in your text manually at any point you choose by putting the cursor where you definitely want a new page to start, such as the start of new chapters and pressing CONTROL with N.
KeyWord breaks the remaining text into pages automatically, so that the maximum number of lines fit onto each page.
When you have finished editing the document, check that it breaks into pages to your satisfaction. You can examine each page break to verify that important text is not split between pages. If you are not satisfied, you can force a new page before a page break by pressing CONTROL with N.
To examine each page break, you can move to the start of the next page by using the "Go To" command, READ with R, followed by FUNCTION with DOWN ARROW. You can also move back a page at a time by pressing READ with R, followed by FUNCTION with UP ARROW. The "Go To" command is described further in 3.16 Going to a Specified Position.
To cancel a new page, move to the position where the "New Page" indicator is displayed, and use the "deletecurrentcharacter" command to delete it.


3.13.1 Checking the Word Count and File name.
If at any time while in a document, you wish to check the file name or word count, press READ with CONTROL with I. This will give you the Information Menu, with two items, File name and Word Count. Select an option in the usual manner.
If you select File name, the name will be announced. If you select Word count, KeySoft will announce "Please wait…" and after a brief pause, the total word count.


3.14 Searching a Document.
The Search Command allows you to find a particular string of text within a large document. The term "string" refers to a sequence of characters which may be part of a word, a whole word, or 2 or 3 words. Searches may be either backwards or forwards from the current cursor position.
Press READ with F to initiate the search. KeySoft prompts: "Search forward or back?"


3.14.1 Searching Forward.
Press F to search forward from the current cursor position. KeySoft announces: "Find?"
The last string searched for, if any, is offered as a suggestion.
Press ENTER to select the suggested text, or type the text string to be found, and press ENTER. KeySoft starts to search the document. If the text is found, the cursor jumps to the first occurrence of that text.
KeySoft says: "Found (word)."
where word is the first word of the text string that was entered. If the text string cannot be found, KeySoft announces: "Can't find (string)."
If you want to carry on searching forward for the next occurrence of the same text, press READ with N. In a large document the search may take a few seconds.
If searching for a particular email, use the binding space command CONTROL with SPACE to put spaces between words. This is not necessary in other contexts.


3.14.2 Searching Back.
You can search back from the current cursor position by pressing B, instead of F, at the Search Forward or Back prompt. The rest of the procedure for searching back is the same as that just described for searching forward.


3.14.3 The Search String.
The Search string can be up to 50 characters long and it can contain words separated by spaces.
Either upper or lower case letters may be used as the search process will locate text regardless of capitalization.
It is also possible to search for special indicators such as New Line or New Page markers, printer control markers, underline markers, etc. For information on the way to specify these markers, refer to 3.11.2 Searching for Format Indicators.


3.14.4 Find and Replace.
In addition to searching for a particular word or string of characters, you can also replace one string with another. Only whole words are replaced. This is useful, for instance, if you discover you have misspelled a word which is frequently used throughout a lengthy document.
The command for "Find and Replace" is CONTROL with F. This command is followed by F for a forward search, or B for a back search. KeySoft prompts: "Find? (Search string),"
where "search string" is the text string used last time a search was made. The very first time you use your VoiceNote QT or if you reset it, there is nothing to announce. Type the new word or words to find and press ENTER, edit the previous search string and press ENTER, or just press ENTER to search for the same string again.
KeySoft prompts: "Replace with (replacement text),"
where "replacement text" is the last entry you made here. Type up to 50 characters of replacement text and then press ENTER, edit the previous replacement text and press ENTER, or just press ENTER to replace the same text as last time. KeySoft then prompts: "Replace all or first?"
To avoid the problem of words which happen to be embedded in other words, KeyWord replaces whole words only.
If you want to replace all occurrences, forward or back as appropriate, with the new text, press A. To replace just the first occurrence, press F.
If the word you are searching for does not occur within the document being searched, KeySoft announces: "Can't find (search string)," where search string is the text string used.
It is important to remember whether you are searching forwards or backwards in a document. The "Can't find" message means that a word cannot be found in the direction that is currently being searched. For instance, if you search forward from the middle of a document, you will miss an occurrence in the first half.
KeySoft always remembers the most recent search and replacement text, and these become the new suggested strings. Special indicators such as New Line Marker and New Page Marker can be replaced in the same way.


3.15 Checking the Cursor Position.
To check where the cursor is currently positioned, press READ with Q. KeySoft responds with the page number, line number and column number of the cursor position.
Used in conjunction with the cursor movement commands, this is a useful way of checking your page layout for printing or embossing. For example, you can position the cursor on the first character of a particular line by pressing READ with H, and then check the cursor position to find out which column this line starts on. This enables you to check margin settings.


3.16 Going to a Specified Position.
The cursor can be moved to any chosen page, line or column with the "Go To" command. To do this, press READ with R, then enter a page, line and column position in the document, and press ENTER. This command is very flexible, and you can make entries such as the following:
C6 moves the cursor to Column 6 on the current line. P3 moves the cursor to Page 3, Line 1, Column 1.
P 5 L10 moves the cursor to Page 5, Line 10, Column 1.
You can also go to the top of the next or previous page by pressing READ with R, followed by FUNCTION with DOWN or UP ARROW.


3.17 Marking Places for Quick Reference.
Up to 26 positions in a document may be marked with Place Markers, enabling instant future reference. Place Markers are identified by letters. Typically, you might put a place marker where you are editing a document. You can then move to another part of the document, and return quickly to the edited text.
Place Markers are not retained in nonKeyWord documents when they are saved.
A Place Marker is announced as "Place Marker c," where c is a letter which names the Place Marker. It does not affect the document format and is not embossed or printed.


3.17.1 Define a Place Marker.
Position the cursor at the point you wish to mark, and press READ with D. KeySoft prompts: "Define Place Marker. Letter?"
Press a letter, such as A, to name the Place Marker. KeySoft announces: "Place A."


3.17.2 Jump to a Place Marker.
Press READ with P. KeySoft prompts: "Jump to Place Marker. Letter?"
Press the letter corresponding to the Place Marker. The cursor is placed just to the right of the Place Marker itself.


3.17.3 Delete a Place Marker.
Locate the Place Marker you wish to delete, using the Jump to Place Marker command. This places the cursor just to the right of the Place Marker, so delete the marker by pressing BACKSPACE.


3.18 The Spelling Checker.
The Spelling Checker can be used in the Word processor or Planner. It finds typing and spelling mistakes in the current document by looking up each word in a dictionary of 65,000 words.
The Spelling Checker can check the whole document or part of a document. Select the Spelling Checker by pressing READ with CONTROL with S. If the Spelling Checker has not been used since KeySoft was installed, you are asked to install the language. There is an American English spelling dictionary and a United Kingdom English spelling dictionary available. Press SPACE until your dictionary of choice is announced, and select it by pressing ENTER.
The Spelling Checker menu contains 6 items:
Document Check:	check the whole document;
Lookup Word:	lookup any word;
Word Check:	check the word under the cursor;
Paragraph or Section Check:	check paragraph or section;
Check from Cursor:	check from cursor to end of document;
Select language.
If the Spelling Checker finds a word which is not in its dictionary, it announces the word and then: "Option?"
There are 7 possible actions at this point. You may wish to press HELP for assistance. After you have selected your action, checking continues. When the checking has finished, you hear the total number of words checked and the number of unknown words found. The cursor then returns to its original position.
The seven options are now discussed.

3.18.1 Review the Word Using Speech.
If you want to hear the word again, press READ with K. On the first press the word is spoken. On the second press the word is spelled out. This sequence repeats on subsequent presses.
You can also review the word in context at the "Option?" prompt as follows:
1. To read the current sentence, press READ with I.
2. To read the current paragraph, press READ with 8.
If Line Reading mode has been selected, these two commands speak the current line or section instead. You can set the Reading Mode at the "Option?" prompt by pressing READ with S. Reading modes are discussed in 7.6 Cursor Movement Modes.


3.18.2 Skip this occurrence of the word.
To skip the current occurrence of the word and leave it unchanged, press READ with L. If the word occurs elsewhere, the Spelling Checker queries it again.


3.18.3 Ignore the word.
To leave all instances of the word unchanged, press I, for Ignore. Use this option to ignore a name or specialized word which occurs throughout the document, but is not recognized by the spelling checker, and which you do not wish to add to the dictionary.


3.18.4 Add the word to the dictionary.
To add the current word to the user dictionary, press A. The word will never again be announced as an unknown word when the Spelling Checker is used. Use this option for names, technical terms, etc which you often use. For more information on the User Dictionary, refer to 3.18.10 The User Dictionary.


3.18.5 Correct the Word.
To correct the word being queried, press C, and KeySoft announces: "Enter replacement."
Type the replacement word or edit the existing word, and press ENTER. The Spelling Checker looks up your entry in its dictionary before accepting it. If it can't find it, the Spelling Checker asks for confirmation by prompting: "Word not in dictionary. Use?"
Press Y to use the new word, or N and then reenter the correction.
If you correct a missing space between two words, KeySoft checks each separate word before accepting your correction.
In case the word you are correcting occurs more than once in the document, the Spelling Checker also asks: "Correct all or first?"
To correct this and all subsequent occurrences of the word in the document, press A, for All. To correct only this first instance, press F, for First.
When making corrections, don't worry about capital signs or capital letters because the Spelling Checker leaves them as they are.


3.18.6 Review Suggestions.
To obtain a "Suggestions list," press S. This is a list of words which resemble the original, and may be reviewed by pressing SPACE or BACKSPACE. The following 3 options are then available:
1. To display the original word, press I. In speech, subsequent presses alternately spell out and speak the word.
2. To replace the misspelled word in your document with the current suggestion, press NEXT or ENTER. You are given the option of replacing all occurrences or just the first one.
3. To spell out the current suggestion using speech, press FUNCTION with O, then S.
If you don't like the suggestions, press ESCAPE to go back to the "Option?" prompt.


3.18.7 Look up the Word in the Dictionary.
This option allows you to browse the dictionary, word by word, until you have found the correct spelling. You can then replace the misspelled word with the correct one.
At the "Option?" prompt, press L, and KeySoft asks: "Word to look up? Press ENTER for (word),"
where "word" is the unknown word. You normally press ENTER to select the unknown word. Alternatively, you can enter a possible alternative spelling, or just the first few letters, followed by ENTER.
You are then placed at the word in the dictionary which most closely matches the letters you have typed. To browse through the dictionary until you find the word you are looking for, use SPACE or BACKSPACE.
There are 4 options here, similar to the Suggestions options. These are:
1. To replace the misspelled word in your document with the current dictionary word, press ENTER. You are asked whether you want to replace the first occurrence or all, in case there are multiple occurrences.
2. To return to the "Word to lookup?" prompt, press ESCAPE. You can then type another alternative spelling, or press ESCAPE again to return to the "Option?" prompt.
3. To announce the original word, press I. In speech, subsequent presses alternately spell and speak the word.
4. To spell the current word in the dictionary, press FUNCTION with O, then S.


3.18.8 Leaving the Spelling Checker.
To exit from the Spelling Checker, press ESCAPE. The cursor is placed at the point where the Spelling Checker was interrupted. To restart the spelling check from where you left off, press READ with CONTROL with S, then C.


3.18.9 Browse The Dictionary.
You can look up any word, and browse the spelling dictionary, without having first found the word with the Spelling Checker. From anywhere in the document, press READ with CONTROL with S, then L, and KeySoft prompts: "Word to look up?"
Type the word, or just the first few letters, and press ENTER. You are placed at the word in the dictionary which most closely matches the letters you have typed, and the word is announced. To browse through the dictionary until you find the word you are looking for, use thumb keys SPACE or BACKSPACE.
There are three options available while browsing through the dictionary, as follows:
1. To insert the current dictionary word into your document at the present cursor position, press ENTER. No spaces are included, so you may need to add a space if the word is inserted in a sentence. No capital signs are included so you may need to add these, if necessary.
2. To return to the "Word to lookup?" prompt, press ESCAPE. You can then narrow down the options by typing more starting letters, or enter a different word. To return to the document, press ESCAPE again.
3. To spell the current word in the dictionary, press FUNCTION with O, then S.


3.18.10 The User Dictionary.
When you use the "Add to dictionary" option, the new word is stored separately in a KeyWord text document called "User dictionary." The words are arranged one per line. You can review the User Dictionary using KeyWord, and correct or remove words. If you edit the User Dictionary, use only lower case letters and apostrophes.
The User Dictionary is saved in the "Dictionaries" folder.


3.19 Opening ASCII and Plain Braille format Documents.
Documents in KeyWord's native format, as well as Microsoft Word, RTF, or WordPerfect documents precisely specify their contents and formatting. However, the contents and formatting of documents containing plain ASCII text and the formatting of plain Braille documents are not at all precisely defined, so it is necessary to give you control over how KeyWord interprets them. This is done through a list of options presented when you open such a document. The initial settings for these options are either the ones you established last time you opened the same document, or if you have never opened the document before, settings that KeyWord assumes are most appropriate for the document and therefore usually you will not need to make any changes. So that you can tell whether or not you have opened this document before, the wording of the prompt changes from "Review the options?" to "Review previous options?" accordingly. To continue and open the document without reviewing the options, just press ENTER. To review the options, press Y.
The options given when opening a document are as follows:
“Is this a Braille or Text document?”
If the name extension is .brl or .brf indicating that it will be a Braille file, then this option will have already been set to Braille. When open, these documents default to a reading grade of contracted Braille, regardless of the preferred reading grade set, as most Braille documents are in contracted Braille.
If the document is not .brf or .brl but contains Braille, then select "Braille" by pressing B. Otherwise select "Text" by pressing T. Follow either entry with ENTER.
“Use Line or Paragraph format when opening the document? currently Paragraph.”
When opening a document, it is important that KeyWord knows the difference between the ends of lines within a paragraph and the end of the paragraph itself. Without this knowledge, paragraphs might be run together, or each line within a paragraph may be taken as the end of a paragraph, causing the speech to pause in the wrong places, and stopping the proper reformatting of lines within a paragraph when a change is made. Plain text or plain Braille documents use the same "control characters," for example, "carriage returns" and "line feeds" to show where lines within paragraphs end as they use to show where a paragraph ends. This option allows you to control how KeyWord interprets these control characters to distinguish between ends of lines and end of paragraphs.
The option you choose here depends on the way the document you are opening is formatted:
The Paragraph format option assumes that a single carriage return and/or line feed character sequence, that is not followed by an indent of more than one space, denotes th