VoiceNote BT
USER GUIDE
V6.1 D1.0






PULSE DATA INTERNATIONAL LIMITED
1 Expo Place
P.O. Box 3044, Christchurch, New Zealand.
Telephone	+64 3 3844555. Fax +64 3 3844933
Email:	enquiries@pulsedata.com
World Wide Web:	http://www.pulsedata.com



Head Office

Pulse Data International Limited
1 Expo Place, P.O. Box 3044
Christchurch, New Zealand



Phone:
+64 3 384 4555


Fax:
+64 3 384 4933









Email:
enquiries@pulsedata.com









Web:
www.pulsedata.com











Pulse Data Humanware

175 Mason Circle
Concord, CA 94520, USA








Phone:
(800) 722 3393
(925) 680 7100



Fax:
(925) 681 4630









Email:
usa@pulsedata.com











Pulse Data Europe

3 Blotts Barn Business Centre
Brooks Road, Raunds
Northamptonshire NN9 6NS
United Kingdom



Phone:
01933 626000




Fax:
01933 626204









Email:
europe@pulsedata.com




















Bredaseweg 108a
4914 NS Oosterhout
The Netherlands



Phone:
31 162 437 910


Fax:
31 162 437 904





Email:
holland@pulsedata.com












Sjouddev. 8, 35246 Växjö
Sweden



Phone:
46 470 764 490


Fax:
46 470 711 088





Email:
sweden@pulsedata.com







Pulse Data Australia
Pulse Data Asia

Suite 2, 711 Railway Street
P O Box 944, Baulkham Hills
NSW 2153, Australia



Phone:
(02) 9686 2600



Fax:
(02) 9686 2855





Email:
sales@pulsedata.com.au



1. 



Copyright © 2004 Pulse Data International Limited, Christchurch, New Zealand.
All rights reserved
No part of this publication may be reproduced in any form whatsoever without the express written permission of Pulse Data International Limited. Every effort has been made to ensure that the information contained in this user guide is correct at the time of issue. Neither Pulse Data International Limited nor its agents assume responsibility for errors or omissions in this information. No liability is assumed for damages resulting from the use of this information.
This product complies with the requirements of EMC Directive 89/336/EEC.
Braille translation copyright © 19752003 Duxbury Systems, Inc. All rights reserved.



Authorised European Union Representative:
Pulse Data Europe
3 Blotts Barn Business Centre
Brooks Road, Raunds
Northamptonshire NN9 6NS
United Kingdom
phone:	+44 (0) 1933 626 000
fax:	+44 (0)1933 626 204
email:	europe@pulsedata.com
web:	www.pulsedata.com



Susceptibility to Interference.
There may be temporary degradation of the image when the VoiceNote BT is subjected to a strong radiofrequency field, electrostatic discharge or transient electrical noise.
FCC Warning.
This equipment generates and uses radio frequency energy and if not installed and used properly, in accordance with the manufacturer's instruction, may cause interference to radio and television reception. It has been type tested and found to comply with the limits for a Class B digital device in accordance with Subpart B of Part 15 of FCC Rules and Regulations, which are designed to provide reasonable protection against such interference in a residential installation. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:
1. Reorient the receiving antenna.
2. Relocate the equipment with respect to the receiver.
3. Move the equipment away from the receiver.
4. Plug the equipment into a different outlet so that the equipment and receiver are on different branch circuits.
If necessary, the user should consult the dealer or an experienced radio/television technician for additional suggestions. The user may find the booklet prepared by the Federal Communication Commission helpful: "How to Identify and Resolve RadioTV Interference Problems". This booklet is available from the U.S. Government Printing Office, Washington, DC 20402. Stock No. 004000003454.
Shielded cables and certified Class B peripherals must be used on this product. Using unshielded cables or uncertified peripherals may result in this unit not complying with FCC Rules Part 15. Changes or modifications not expressly approved by the manufacturer could void the user's authority to operate this equipment.

Notice for Canada.
This Class B digital apparatus meets all requirements of the Canadian InterferenceCausing Equipment regulations.



Modem Information (USA ONLY)
This equipment complies with Part 68 of the FCC rules. Located on the equipment is a label that contains, among other information, the FCC registration number and ringer equivalence number (REN). If requested, this information must be provided to the telephone company.
The REN is used to determine the quantity of devices which may be connected to the telephone line. Excessive REN's on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total REN's contact the telephone company to determine the maximum REN for the calling area.
This equipment cannot be used on the telephone companyprovided coin service. Connection to Party Line Service is subject to State Tariffs.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice isn't practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment, operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.
If trouble is experienced with this equipment, please contact:
Pulse Data HumanWare
175 Mason Circle
Concord CA 94520
Phone 8007223393
If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.
This equipment uses the following USOC jacks: RJ11C
It is recommended that the customer install an AC surge arrester in the AC outlet to which this device is connected. This is to avoid damaging the equipment caused by local lightening strikes and other electrical surges.
This equipment is HearingAid Compatible (HAC).
The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device, including fax machines, to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. (The telephone number provided may not be a 900 number or any other number for which charges exceed local or longdistance transmission charges.)

Contents

1	Getting Started.	7
1.1	Equipment Checklist.	7
1.2	General Features.	8
1.3	Software Features.	9
1.4	Orientation.	11
1.5	Keyboard.	11
1.6	Power Switch.	12
1.7	Speech.	13
1.8	Earphones.	13
1.9	KeySoft Concepts.	14
1.10	The KeySoft Menus.	16
1.11	A First Experience.	19
1.12	General Functions.	22
1.13	Switching Between Tasks.	26
1.14	Keyboard Assistance.	27
1.15	OneHanded Mode.	28
1.16	Saving before Switching off.	28
1.17	Setting Time and Date.	29
1.18	User Settings.	30
1.19	User Guide.	31
1.20	Where to Now.	35
2	VoiceNote BT Hardware.	37
2.1	AC Adapter and Battery.	37
2.2	Charging the Battery.	38
2.3	Checking Power Status.	38
2.4	Battery Care.	39
2.5	Calibrating the Battery Gauge.	39
2.6	Long Term Storage.	42
2.7	Ports.	43
2.8	PC Cards.	46
2.9	Compact Flash Cards.	49
2.10	Using a Remote Visual Display.	51
2.11	Remote Synthesizer.	53
2.12	General Care.	54
3	Word Processor.	55
3.1	General.	55
3.2	What is a Word Processor.	55
3.3	Braille and Text.	56
3.4	The KeyWord Menu.	57
3.5	Documents Folders and Drives.	58
3.6	Opening a Document.	60
3.7	Naming a Document.	61
3.8	Creating a Document	62
3.9	Reading a Document.	63
3.10	Identifying Indistinctly Spoken Characters.	65
3.11	Spelling Out a Word.	65
3.12	Review Commands.	65
3.13	The Cursor.	66
3.14	Format Indicators.	68
3.15	Editing a Document.	70
3.16	Breaking your Document into Pages.	73
3.17	Checking the Word Count and File name.	74
3.18	Searching a Document.	74
3.19	Checking the Cursor Position.	77
3.20	Going to a Specified Position.	77
3.21	Marking Places for Quick Reference.	78
3.22	The Spelling Checker.	79
3.23	Opening ASCII and Plain Braille format Documents.	84
3.24	Large Documents.	87
3.25	Switching Between Documents.	87
4	Book Reader.	89
4.1	Reading the Sample Book.	89
4.2	Additional Reading Commands.	90
4.3	Miscellaneous commands.	92
4.4	Review Book Opening Options.	93
4.5	Reading Books Stored on Other Drives.	95
4.6	Exiting KeyBook.	97
4.7	Bookshare.	98
5	General Functions.	101
5.1	Date.	102
5.2	Time Options.	102
5.3	Grade of Braille for Keyboard Entry.	105
5.4	Braille Options.	105
5.5	Keyboard Settings.	106
5.6	Review Voice.	108
5.7	Visual Display.	110
5.8	Next Appointment.	111
5.9	Power and Battery Status.	111
5.10	User Guide.	111
5.11	Insertion.	112
5.12	Repeat and Spell.	113
5.13	Hear Punctuation.	113
5.14	Move to Another Task.	114
5.15	Change Speech Volume Rate and Pitch.	115
5.16	Editing at a Prompt.	116
6	Embossing and Printing Documents.	117
6.1	Setting Up the Embosser or Printer.	117
6.2	Printing a Braille Document.	118
6.3	Embossing or Printing a Document.	119
6.4	Embossing Options.	120
6.5	Embossing a Group of Documents.	121
6.6	The Embosser Setup List.	122
6.7	Testing the Embosser.	126
6.8	Testing the Printer.	127
7	Advanced Word Processing.	129
7.1	Overview.	130
7.2	Document Types.	131
7.3	Formatting a Braille Document.	132
7.4	Formatting a Braille Document for Inkprinting.	143
7.5	Block Commands.	151
7.6	Cursor Movement Modes.	160
7.7	Moving to the Start of the Next Line.	161
7.8	Moving to the Next Tab.	161
7.9	Inserting the Time Date or Calculator Result.	162
7.10	Binding Spaces.	163
7.11	Pasting an Address.	163
7.12	Working with Documents on other Drives.	164
7.13	Saving a Document.	165
7.14	Quitting a Document.	166
7.15	Creating Other Document Types.	167
7.16	Text Documents.	168
7.17	Computer Braille.	169
7.18	Formatting a Text Document.	171
7.19	Initial Format Settings in a Document.	181
7.20	Extended Characters.	182
8	The Scientific Calculator (UK Version).	191
8.1	Entering KeyPlus.	191
8.2	Entering a Calculation.	192
8.3	Basic Operations.	194
8.4	Memory Operations.	196
8.5	Scientific Operations.	197
8.6	Inserting a Result or a Calculation.	202
9	Planner.	203
9.1	Entering the Planner.	203
9.2	The KeyPlan Menu.	203
9.3	Selecting a Date.	204
9.4	Scheduling Appointments.	208
9.5	Recurring Appointments.	210
9.6	Reviewing the Appointments.	216
9.7	Changing an Existing Appointment.	220
9.8	Selecting Another Date.	222
9.9	Alarms.	223
9.10	Embossing and Printing.	226
10	Address List.	227
10.1	Adding an Address.	228
10.2	Looking Up an Address.	230
10.3	Changing a Field or Adding More Information.	232
10.4	Deleting a Record.	233
10.5	Duplicating a Record.	234
10.6	Inserting an Address into a Document.	234
10.7	Embossing Addresses.	235
10.8	Printing Addresses.	237
10.9	Templates.	237
10.10	Copying Addresses.	241
10.11	Selecting an Address List.	244
10.12	Creating an Address List.	245
10.13	Using KeyList to Manipulate Databases.	247
10.14	Setting Up a Database.	247
11	Email.	249
11.1	What Can KeyMail Do.	250
11.2	KeyMail Menu.	251
11.3	Before You Start.	253
11.4	Correcting Input Errors.	254
11.5	Writing an Email Message.	255
11.6	Attaching a file to an email.	257
11.7	Read Email.	258
11.8	Connect to Send and Receive Email.	272
11.9	Setup Options.	276
12	Web Browser.	283
12.1	Overview.	283
12.2	Connecting to the World Wide Web.	284
12.3	Changing to another Part of KeySoft.	284
12.4	Logging on.	285
12.5	Navigation.	286
12.6	Moving from Page to Page or Site to Site.	290
12.7	Page Management.	291
12.8	Application Management.	293
12.9	Favorites.	295
12.10	History.	297
12.11	Saving and Refreshing Web Pages.	299
12.12	Tables.	301
13	Connectivity.	303
13.1	Understanding Connectivity Concepts.	304
13.2	Connection Configurations.	305
13.3	The Connectivity Menu.	306
13.4	Using a Wireless Connection.	307
13.5	Dial up and LAN Connections.	312
13.6	Active Connection Details.	317
13.7	Review an existing connection configuration.	318
13.8	Glossary of terms:	320
13.9	Troubleshooting.	320
13.10	Firewalls.	321
13.11	Accessing the Network through your VoiceNote BT.	322
13.12	ActiveSync.	327
13.13	KeySync.	334
14	File Manager.	355
14.1	Selecting Files Folders and Drives.	356
14.2	Checking the Spelling of Folder or File Names.	356
14.3	The Directory Option.	357
14.4	Folder Manager.	357
14.5	Document and File Types.	360
14.6	Copying a File.	362
14.7	Erasing a File.	363
14.8	Renaming a File.	363
14.9	Moving a File.	364
14.10	Protecting a File.	364
14.11	Groups of Files and Wild Cards.	365
14.12	What is a Directory.	367
14.13	Creating Renaming and Erasing SubDirectories.	370
14.14	File Translation.	373
14.15	Translation Menu.	374
14.16	Importing Files.	374
15	Utilities Menu.	391
15.1	Backup or Restore Files.	391
15.2	Pronunciation Dictionary.	395
15.3	Date and Time Set.	398
15.4	KeySoft Application Programs.	400
15.5	Miscellaneous Options.	400
15.6	Key Management.	402
16	Accessories.	403
16.1	Media Player.	403
17	Command Summary.	409
17.1	General Commands.	409
17.2	Word Processor.	415
17.3	Calculator.	425
17.4	Planner	429
17.5	Address List.	434
17.6	Email.	435
17.7	Unicode Characters.	437
17.8	Web Browser.	438
17.9	Stopwatch.	441
17.10	Media Player.	442




1 Getting Started.
Welcome to the VoiceNote BT, an innovative personal productivity system, from Pulse Data International. VoiceNote BT provides the Braille typist with the ultimate personal assistant. An ergonomic Braille keyboard, high quality responsive speech, and a suite of powerful applications running under the Windows CE operating system, all packaged into a truly portable system. This user guide tells you all about the VoiceNote BT.


1.1 Equipment Checklist.
Carefully unpack your VoiceNote BT. Save the box and packing materials for future use. Your VoiceNote BT package comprises the following items:
VoiceNote BT;
AC adapter;
Slim line carrying case;
Earphones;
Modem data cable;
Serial communications cable;
9 to 25 pin cable adapter;
Audio tape containing a "Getting Started Tutorial;"
Command summary in embossed Braille;
Command summary in inkprint;
PC software for BrailleNote Family on CDROM.
Your VoiceNote BT may also include a modem cable adapter if you live in the UK, Australia or New Zealand.


1.1.1 Optional items include:
MicroDrive Storage Cards.
BrailleNote GPS.
Braille Manual.
Multilingual – add on languages including french, german and spanish.
Software Maintenance agreements.


1.2 General Features.
The VoiceNote BT is a compact portable Personal Organizer with an ergonomic Braille keyboardand synthesized speech output.
The VoiceNote BT runs on AC power or batteries and announces indications of battery and charger status.
The VoiceNote BT runs under the Windows CE 4.2 operating system. It has standard serial and parallel ports as well as a highspeed infrared port. A Type 2 Compact Flash slot and a Type 2 PC card slot allow for additional storage and LAN and/or wireless Network options.
The VoiceNote BT uses flash memory technology to retain information indefinitely even if the batteries run flat, and its user memory can be expanded up to 48 Megabytes.


1.3 Software Features.
A multipurpose program, called KeySoft, running under the Windows CE operating system, is especially designed for people with a visual impairment. KeySoft provides the following functions:
A word processor called KeyWord that is powerful yet surprisingly simple to learn. KeyWord has most of the features of an office word processor, including unlimited text insertion, search and replace, indents, clipboard operations, spell check and so on. It can even directly import and export the popular Microsoft Word format documents.
An email program called KeyMail that lets you send and receive electronic mail. KeyMail works using a standard email connection. You can also send and receive attachments with your email.
An internet browser called KeyWeb, that allows you to search and use the world wide web and also read locally stored html documents.
A Media player that plays a range of audio format files. 
A calendar, scheduler and planner called KeyPlan. Your entries may include alarms that sound even if the VoiceNote BT is switched off.
An address list manager called KeyList that sorts your entries and allows flexible searching. Addresses can be copied into letters and email.
A synchronization Tool called KeySync that works in conjunction with KeyPlan and KeyList to keep their records up to date with MS Outlook on a PC.
A 10 digit scientific calculator called KeyPlus. Support is provided for both Nemeth and British Braille mathematics.
A book reader called KeyBook that enables you to read Braille books, or books in any standard text format including Microsoft Word format. Books opened in KeyBook are protected from accidental editing.
A Keyboard Learn function that helps you to learn the keyboard layout and the available quick key functions.
A File Manager that allows folder management and files to be copied, renamed, protected, deleted or translated.
A program called ActiveSync that allows the VoiceNote BT disk structure to be viewed and managed on a PC running Microsoft Windows.
A Remote Synthesizer mode that allows the VoiceNote BT to act as a speech synthesizer for other computers.
You can switch easily between these KeySoft tasks, which are fully integrated so you can transfer information between them.
KeySoft has both forward and back translators, so a text document can be imported into the VoiceNote BT and translated automatically into an uncontracted (grade 1) or contracted (grade 2) Braille document, and vice versa.
The VoiceNote BT can output its display to a separate visual display. Sighted observers or teachers can use the visual display screen to view what you are doing on the VoiceNote BT. A remote screen viewer based on the Palm handheld computer is also available.
Information can be transferred to and from another computer such as a PC or Apple Macintosh, or specialized equipment such as a selfcontained scanning system.
VoiceNote BT has a onehanded Braille input keyboard mode, providing convenience for people restricted to the use of one hand.


1.3.1 The Windows CE Operating System.
The Windows CE operating system is a modern, powerful operating system designed for small handheld computers. It supports many technologies such as email, desktop PC synchronization, portable mass storage and more. Handheld computers have quite different processors from the Pentium type processors incorporated in PC's that run the standard Windows operating system. Standard Windows programs like Microsoft Word and Excel do not run under Windows CE. Furthermore, programs like Pocket Word and Pocket Excel that run on handheld computers under Windows CE generally require a builtin visual display. Consequently standard Windows CE programs are not suitable for the VoiceNote BT.


1.4 Orientation.
VoiceNote BT is supplied in a slim line wrap around leather carry case. To open the case, lift the flap on the front edge. Fold back the case to allow operation of the VoiceNote BT. A panel of netting holds the VoiceNote in place, this runs across the tp of the front face, just beyond the keyboard. The speaker is positioned beneath this netting.


1.5 Keyboard.
On the top surface of the VoiceNote BT you will find the Braille keyboard. It is like a Braille writer, with eight keys and a space bar. The two extra keys on the extreme left and right are for your little fingers. The lefthand key is called BACKSPACE, or sometimes dot 7, and the righthand key is called ENTER, or dot 8. The single space bar is in the usual place.
In this User Guide, key presses are described in the following way. The instruction:
Press H means that you should press the dots for the letter H, which are 1,2, and 5, then release them. This instruction may also be presented as:
Press dots 125.
The order in which you press the keys does not matter. The character is typed when the keys are released.
You will also encounter instructions such as: "press SPACE with H". This means that you press the space bar as well as dots 125, and then release them. This may seem very strange at first, because you are probably accustomed to pressing the space bar by itself to create a space between words. In KeySoft, the space bar pressed by itself produces a space in the same way but in addition, it is used in combination with other keys to obtain many KeySoft commands. Similarly, the BACKSPACE and ENTER keys can be used on their own or in combination with other keys.


1.6 Power Switch.
From the front edge of your VoiceNote BT, move your hand along the left side of the case and towards the rear. You will first notice a raised circle that identifies the earphone socket. Continue to move your left hand towards the rear of your VoiceNote BT. You will come upon another raised feature surrounding the rocker type power switch. To switch the VoiceNote BT on, press the power switch near the front of the rocker. A power on message is announced, the content of which will depend on where the VoiceNote BT was when you last switched off. To switch off, press the power switch near the rear of the rocker.
Every time you switch the VoiceNote BT on, its operation resumes in exactly the same place as it was when you switched it off. If you are not sure if the VoiceNote BT is on or off, feel the position of the power switch.
If you don’t use the VoiceNote BT for approximately 10 minutes it will enter hibernate mode, where the power drawn from the battery is the same as if the unit was switched off. Pressing any key will end the hibernate mode, but it is recommended that you momentarily press BACKSPACE with ENTER to end the hibernate mode. This will avoid the possibility of inserting unwanted characters if a document was open when the unit entered the hibernate mode.
If your VoiceNote BT announces "Battery low," or does not come to life, you should plug in the AC adapter. The power socket is located at the rear of the VoiceNote BT on the extreme left. Locate the socket then the small plug on the end of the AC adapter cable. Plug the small AC adapter plug into the socket. Plug the AC adapter into a wall socket. The message "AC adapter on" is displayed to confirm battery charging is in progress.
If the VoiceNote BT does not start, wait 30 seconds or so and try switching it off then on again. If this does not work then press the Reset button. The VoiceNote BT immediately beeps to confirm that it has been reset. After about 10 seconds, KeySoft announces a sign on message and resumes from the Main Menu.


1.6.1 Resetting the VoiceNote BT.
The Reset button is located just behind the Power switch. The Reset button is recessed to avoid accidental operation, so you may need to use a pointed object to press it.
Details of when and how to reset the VoiceNote BT are mentioned in context throughout this user guide. There is also a detailed description of each type of reset in Appendix C Troubleshooting, as well as reference to each type under Reset Topics in the online index.


1.7 Speech.
You can listen to the VoiceNote BT using either the builtin loudspeaker at the center back of the VoiceNote BT or headphones. If headphones are plugged in, the loudspeaker is automatically disabled.
The headphone socket is on the back of the VoiceNote BT, directly to the right of the central "bump".
The speech volume, speed and pitch can all be controlled by keyboard commands. These commands are described fully in 1.12.3 Setting Speech Volume Speed and Pitch, but nevertheless it is important to know how to control the volume of the speech right now.
To increase the volume press ENTER with dot 4. To gradually increase the volume you can hold down the ENTER key and tap the dot 4 key repeatedly.
To decrease the volume press ENTER with dot 1.


1.8 Earphones.
VoiceNote BT comes with a set of earphones.
To use the earphones, adjust the volume to a comfortable level after fitting the earphones and while the VoiceNote BT is speaking. The VoiceNote BT will also work with a wide range of other popular ear and headphone styles.


1.9 KeySoft Concepts.
Learning to use the VoiceNote BT is easy because the User Interface is very consistent. Similar operations in different parts of KeySoft are carried out in similar ways. This section covers the concepts behind the way KeySoft operates.


1.9.1 Help Messages.
At any point in KeySoft you can get information about the options that are available. To do this, press SPACE with H. KeySoft help is context sensitive, which means that you are only given help relevant to your current situation. Remember to press SPACE with H for Help when you need it. It does not affect your work in any way, and after you have finished reading the Help message, you are returned to the point at which you selected Help.
When the help system is being used to review a list of available commands, pressing ENTER on the announced command will cause that command to be executed.


1.9.2 Prompts.
Whenever KeySoft requires input from you, a brief message called a prompt is announced. The prompt indicates what input is required from you. If you are unsure how to respond, press SPACE with H for help. Where possible, KeySoft offers reasonable suggested choices.


1.9.3 Repeating Spoken Prompts.
If you miss hearing a prompt when it is spoken the first time, don't worry. You can listen to it again by pressing SPACE with R.


1.9.4 Automatic Cutoff of Prompts.
KeySoft gives detailed spoken prompts and messages to help you learn the system. To prevent these messages slowing down an experienced user, speech is cut off automatically by the next keystroke.


1.9.5 Menus.
KeySoft uses a series of menus to provide a quick and easy way of performing many complex functions. Each menu contains a list of options from which to choose. For example, the Main Menu allows you to select the Word Processor, Planner, Address List, and so on. The selection of items is described in 1.10.2 Reviewing the Main Menu.


1.9.6 Exiting the Current Activity.
Another concept used throughout KeySoft is that of exiting what you are doing and taking one step back to the previous option point. You can do this by pressing SPACE with E.


1.9.7 Instant Access.
You can switch from one KeySoft task to another with a simple key sequence. For example, you can switch from the Word Processor to the Planner, and then return to the same point in your document. For information on how to do this, refer to 1.13 Switching Between Tasks.


1.9.8 Braille Documents.
KeySoft assumes that you want to create Braille documents, so that is the suggested choice.
You also have the option of generating text documents directly.


1.10 The KeySoft Menus.
1.10.1 Structure.
The entry point to KeySoft is the Main Menu, which contains 14 items. You can announce each of these items in turn, and select one.
When you have done this, you are generally presented with another menu. The system may extend to 3 or 4 levels of submenu. This structure is an important aspect of KeySoft. Items are grouped together for easy location, so a huge range of functions can be found from one starting point, the Main Menu.
For example, if you start at the Main Menu and choose the Word processor option, you are presented with the KeyWord menu. This contains the following items: Create a document, Open a document, Emboss a document, Print a document, and Setup options. These all relate to wordprocessing.
If you choose to Emboss a document, you are presented with a further choice of Embossing, or Setting up the embosser, and so on.
Now let's see how the Main Menu works.


1.10.2 Reviewing the Main Menu.
To start with, go to the Main Menu by pressing SPACE with dots 1 to 6. KeySoft announces: "Main Menu."
To announce the first item of the Main Menu, press SPACE. KeySoft announces: "Word processor."
You could select the word processor at this point, but our present object is to review all the items in the Main Menu. So, press SPACE repeatedly, pausing to read and listen to each of the 14 options in the menu, which are:
Planner;
Address List;
Email;
Internet;
Media Player;
Book Reader;
Scientific Calculator;
File Manager, which allows files to be copied, translated, etc;
Utilities, which is a group of general purpose functions;
Remote Synthesizer, which makes the VoiceNote BT act as a speech synthesizer for other computers;
Keyboard Learn, which helps you to learn the Braille keyboard functions;
For Information press SPACE with I, which provides information about the VoiceNote BT such as the serial number and software version.
For the Options Menu, press SPACE with O, anywhere, which is a reminder of how to access the Options Menu.
The last item is: "End of Menu." Having stepped forward along the menu by pressing SPACE repeatedly, you can step back by pressing BACKSPACE repeatedly.
When using speech, if you don't want to hear a complete announcement, you can cut it off and move to the next item by pressing SPACE or BACKSPACE. This speech cutoff occurs at all points in KeySoft.


1.10.3 Selecting from the Main Menu.
When KeySoft announces the option you want, press the ENTER key. The exceptions are Information and Options Menu, which contain directions on how to access them. Don't worry about getting in over your head, because you can always back out of a selection by pressing SPACE with E for exit on the keyboard.
When you have selected an item from the Main Menu, you are generally presented with another menu, from which you can again select an item. To announce a Help message describing your options at any point, press SPACE with H. To return to the previous menu, press SPACE with E. To go directly to the Main Menu, press SPACE with dots 1 to 6.


1.10.4 Keyboard shortcuts.
As well as moving through the menus an item at a time as described in the previous section, you can take a keyboard shortcut directly to the menu item by typing its first letter. This automatically selects the item, so instead of having to press ENTER when the item is announced, KeySoft takes you straight to the action selected when you would have pressed ENTER.
For example, if you were at the Main Menu and you wanted to go to the Word processor, you could press W. Instead of "Word processor", KeySoft will go straight to "KeyWord Menu". Press O and instead of "Open a Document", KeySoft will go straight to "Folder Name". This is a real time saver.


1.11 A First Experience.
Most people hate reading User Guides. They would much rather just have a go, on the presumption that if the product is any good, it should be obvious how it works.
If that's you, then this is your section. We'll go through two simple demonstrations: in the first we'll create a basic word processor document, and in the second we'll do an addition with the calculator. You should only need the simple commands that have been introduced so far.
If you are not keen on jumping in at the deep end, don't panic. It's not essential to follow these demonstrations, because after this part we'll revert to normal manual mode, and describe in detail all the wonderful things that the VoiceNote BT can do.

1.11.1 Writing a Simple Document.
The aim of this first exercise is to write a very simple document with the word processor. 
To reach a common starting point, go to the Main Menu by pressing SPACE with dots 1 to 6. Your VoiceNote BT announces: "Main menu."
To get to the word processor, press W. Your VoiceNote BT announces: "KeyWord menu."
To Create a document, press C, for Create, and your VoiceNote BT announces: "Folder name? General,"
KeySoft is asking which part of its filing system you want to use, and is offering the "General" folder. This is fine for now, so follow the prompt and press ENTER. KeySoft then announces: "Document to create?"
You are being asked to provide a name for the new document, so Braille a name such as: "test."You can do this in Grade 1, as: ‘t e s t’, or in Grade 2 as: ‘t e’ followed by the ‘s t’ sign. A capital sign is optional because KeySoft does not take them into account when finding documents.
When you have typed the name, press ENTER. Your VoiceNote BT announces: "Top of document. Blank."
This means that you have created a new document named “Test,” and the cursor is sitting at the top of it. 
You are now free to Braille whatever you like. For this demo, just Braille a simple sentence such as: "This is a test of my new VoiceNote BT." You can use Grade 1 or Grade 2 as you wish. Braille the first word and press SPACE. Each word is spoken when the space bar is pressed. Complete your sentence.
That's all we'll write for now. To finish this little exercise, press SPACE with E. Your VoiceNote BT announces: "KeyWord menu." You are back at the Word processor menu, and your new document has been automatically saved. If you press SPACE with E again you arrive back where you started, at the Main Menu.


1.11.2 Trying Out the Calculator.
You might also like to try out the Calculator, which you can do without any extensive knowledge of the VoiceNote BT. From the Main Menu, go to the Scientific Calculator by pressing S. You hear: "KeyPlus. Zero." 
This means that the Calculator is ready. If someone has previously used the Calculator and it announces a number other than 0, you can clear it by pressing SPACE with dots 356.
Both the Nemeth Braille Code for Mathematics and the UK Braille Mathematics Notation are supported. The correct code for your country is automatically selected when you set up your Calculator Braille Language as described in 5.4.1.2 Computer Braille Language. The following exercise assumes use of the Nemeth mathematics code.
Let's try calculating 2 + 3. The VoiceNote BT knows that you are using the Calculator, so you don't need to use any number signs. The numbers 1 through 9 and zero are just the letters A through J. Input the following key sequence without using the SPACE bar in between entries. First Braille 2, which is the letter B. Because we are assuming use of Nemeth code for mathematical symbols, the "plus" operand is represented by Braille dots 346. Then Braille 3, which is the letter C. Complete the calculation by pressing ENTER. The number 5 will be announced.


1.12 General Functions.
Some useful general functions are available wherever you are in KeySoft. These functions may be accessed from the Options Menu, or often more conveniently via a Quick Command sequence.
The general functions allow you to control the configuration of Time, Date, Braille settings and so on. You could be using the Word processor, or using the Calculator, or reading a menu when you request one of these functions. After display of the requested function you are returned to the place from where you initiated the request.
The Quick Commands typically use the SPACE, BACKSPACE or ENTER key in combination with another letter. For example, ENTER with T announces the current time.
Not all items on the Options Menu have an associated Quick Command key combination.
Pressing SPACE with O anywhere in KeySoft will access the Options Menu. KeySoft announces: "Options menu." The Options Menu can then be reviewed by pressing the SPACE and BACKSPACE keys on the keyboard. The Options Menu comprises a long list of items. Only some of the items are relevant at this point but the complete list is provided so you know what to expect when you read the menu. Where applicable, the equivalent Quick Command is also given.
The Options Menu contains the following items:
Date;	ENTER with D
Time Options;	For Time press ENTER with T
	For Stopwatch press ENTER with W
Grade for Braille entry and Keyboard type;
Braille Options;
Keyboard settings;	BACKSPACE with ENTER with K
Review voice;	BACKSPACE with ENTER with R
Connectivity;
Visual display;
Next appointment;	ENTER with N
Power and battery status;
User Guide;	BACKSPACE with ENTER with H
Insertion;	ENTER with I
Spell. Repeat and spell;	ENTER with S
Hear punctuation. Repeat with maximum punctuation;	ENTER with H
Change task;	Function with S
 
and finally the speech settings, a list of 6 items that tell you how to adjust the volume, speed and pitch of KeySoft's speech.
The "Insertion" item is announced only when it is appropriate to insert such things as the date or time such as in KeyWord.
To select an item, move through the menu until the required item is displayed, and then press ENTER. Alternatively, from anywhere in the Options menu, press the initial letter of your choice. This does not apply to the speech settings, which are discussed in 1.12.3 Setting Speech Volume Speed and Pitch.
We will now deal with some of the more commonly used items in the Options menu. All the functions in the Options Menu are detailed in Chapter 5.


1.12.1 Setting the Keyboard Voice.
The first of these settings determines how KeySoft speaks what you type. Press SPACE with O, then K for Keyboard. KeySoft announces: "Keyboard voice? Words."
The options are as follows:
To spell words as they are typed, press S followed by ENTER;
To speak whole words, press W followed by ENTER;
To both spell and speak words, press B followed by ENTER;
Or just press ENTER to leave the selection unchanged.
The suggested setting is "Words."
You can request help, using SPACE with H for a reminder of these options.
Three further Keyboard settings are then presented relating to your preferred typing Braille grade, alerting of prompts requiring input of computer Braille and whether you wish to use 6 or 8 dot computer Braille. See 5.5.2 Preferred Keyboard Braille Grade.
To leave the Keyboard Settings, press SPACE with E.


1.12.2 Repeating an Announcement.
As we have already mentioned, you can get KeySoft to say a prompt again by pressing SPACE with R if you didn't quite catch it. To repeat the prompt with variables such as file names or folder names spelled out, press ENTER with S.
To reveal the most detail, you can repeat the last prompt with full punctuation and spaces. To do this, press ENTER with H.
After either command you are returned to your original place in KeySoft.


1.12.3 Setting Speech Volume Speed and Pitch.
The characteristics of VoiceNote BT's voice can be changed anywhere in KeySoft, as follows:
For higher volume, press ENTER with dot 4;
For lower volume, press ENTER with dot 1;
For faster speech, press ENTER with dot 6;
For slower speech, press ENTER with dot 3;
For higher pitch, press ENTER with dot 5;
For lower pitch, press ENTER with dot 2.
There are 32 volumes, 16 speeds and 16 pitches, and they change one step at each key press. A reminder of the commands is given in the Options Menu, at the end of the list.


1.12.4 Power and Battery Status.
The VoiceNote BT Power & Battery status can be obtained at any time. Press SPACE with O, then P.
KeySoft announces the battery charge level as a percentage of fully charged, and whether the AC Adapter is On or Off.


1.13 Switching Between Tasks.
KeySoft allows you to move directly from one KeySoft task to another without returning to the Main Menu. You can switch between the Word processor, Scientific Calculator, Planner, Address List, EMail, Book Reader, Browser, Media Player and Terminal for Screen Reader. For example, if you are writing a document and you need an address, you can switch directly to the Address List, look up the address, and then return to the Word processor. You are placed back at the same point in your document.
The following hot keys are available for switching tasks:
To select the Word processor press BACKSPACE with ENTER with W;
To select the Scientific Calculator press BACKSPACE with ENTER with S;
To select the Planner press BACKSPACE with ENTER with P;
To select the Address List press BACKSPACE with ENTER with A;
To select the Email system press BACKSPACE with ENTER with E;
To select the Book Reader press BACKSPACE with ENTER with B;
To select the Internet browser, press BACKSPACE with ENTER with I;
To select the Media Player, press BACKSPACE with ENTER with M.
There is also a Task menu available. To access this, either:
1. Press SPACE with O for the Options menu then M for Move to another task, or
2. Press Function with S.
KeySoft announces: "Task menu."
You can make a selection by either:
1. Review the menu items using SPACE and select one by pressing ENTER. or,
2. Press the initial letter of the task; for example, W for Word Processor.
Remember that, if necessary, you can always get back to the Main Menu by pressing SPACE with dots 1 to 6.


1.14 Keyboard Assistance.
There are two ways of getting help with keyboard input. The first is available from the Main Menu, and is called "Keyboard Learn." In Keyboard Learn, KeySoft announces the letter or sign of any dot combination that you press, but no further action results. It also announces the function of the thumb keys that are always available. For example, pressing ENTER with T will give the response “display the time.”
Keyboard Learn is invaluable for familiarizing yourself with the keyboard layout and Quick Commands that are available at any point within KeySoft.
The second mode works in the Word processor, Web browser, Calculator, Planner and Book reader . It is called Announce Key mode, and can be entered by pressing SPACE with W. In addition to displaying letters and signs, the function of any key or key combination is announced. For example, in the Word processor, SPACE with dot 2 announces: "Back one word," without causing any further action.
Announce Key mode is helpful for learning the commands available in the selected KeySoft application.
You can exit either mode by pressing SPACE with E.


1.15 OneHanded Mode.
VoiceNote BT provides a onehanded mode for users restricted to the use of one hand for Braille input. To turn on this mode, hold down BACKSPACE while switching on your VoiceNote BT, and keep holding it down until "Onehanded mode" is announced. This mode stays in effect until it is deliberately turned off.
To type a character in onehanded mode you can press the dots at any time and in any order. When you have pressed all the required dots, press SPACE, and the character is entered. To enter the letter J, for example, you might press dot 2 first, and then dots 4 and 5 separately or together. After releasing the keys, press SPACE, and J is entered. To speed input the concluding SPACE may be performed in conjunction with key input. For example, to enter the letter J, you could press dot 2 first, and then dots 45 and the SPACE bar together.
A command that includes SPACE can be obtained by pressing SPACE both before and after the other keys. For example, to return to the Main Menu, press and release SPACE, then press and release dots 1 through to 6 in any combination or order, then press and release SPACE again.
To make a space between words, press SPACE twice, after pressing SPACE once to enter the last character typed.
To return to twohanded mode, hold down the ENTER key while switching on the VoiceNote BT, and keep holding it down until KeySoft starts normally. If onehanded mode is on, the VoiceNote BT will advise this each time it is powered on, and will also advise what to do to return to the standard twohanded mode.


1.16 Saving before Switching off.
Before you switch off your VoiceNote BT, it is good practice to return to the Main Menu first. This ensures your current work is saved. If you don't do this, and subsequently the battery becomes discharged, the current version of your work will be lost. That's fairly unlikely, but it's good insurance for the cost of one keystroke.
If you have a disk drive or electronic storage card, you should consider backing up your work regularly. It's a common thing to do with any computer. It minimizes the amount of data you could lose should a computer or software "crash" occur. You can back up all your working files by using the Back up function in the Utilities menu, as described in 15.1.1 Backing Up.


1.17 Setting Time and Date.
When you first get your VoiceNote BT you should check that the time, date and Time Zone settings are correctly set. By selecting your correct time zone, you can have the VoiceNote BT’s clock adjust automatically when you select whether you are in or out of daylight saving time.
If the VoiceNote BT’s battery goes completely flat, the system will advise that the time and date need to be set when the machine is restarted.
To announce the current day and date, press ENTER with D.
To announce the current time, press ENTER with T.
These commands are available from any place within KeySoft. If either the date or the time is incorrect you can set new values and have them announced in your preferred format from the “Date and Time Set” option in the Utilities Menu.
To set the Date and time, follow this procedure. Remember that online help is available at any point by pressing SPACE with H, and that if you wish to leave a announced value unchanged, just press ENTER to move onto the next item in the list. You may exit the setup list at any point by pressing SPACE with E.
1. Return to the Main Menu by pressing SPACE with dots 1 to 6.
2. Press U to go to the Utilities Menu.
3. Press D to go to the Date and Time set option.
4. Choose your preferred date format. For USA format where the date is in the form month/day/year press S, or for UK format where the date is in the form day/month/year press K. To save your entry, press ENTER.
5. Choose your preferred time format, 12 or 24 hour. For a 12hour clock press A, for a 24hour clock press B then complete your entry by pressing ENTER.
6. Select your Time Zone. To cycle through the list of time zones, press SPACE with dots 34. Alternatively press the initial letter. Complete your entry by pressing ENTER.
7. In daylight saving time: Press Y if you are in daylight saving time, or N if you are not, followed by ENTER.
8. Enter the current time. Press SPACE with H to announce instructions on how to enter the time in the format you have selected.
9. Enter the current date. Press SPACE with H to announce instructions on how to enter the date in the format you have selected.
After setting the time and date you will be returned to the Utilities Menu.


1.18 User Settings.
VoiceNote BT provides many user definable options. As you get to know more about how your VoiceNote BT works, you can change the way it behaves to better suit your personal preferences. Your VoiceNote BT supplier will most probably have set the User settings most appropriate to your needs. The following items will be of principal interest:
Speech; volume, rate, and pitch;
Time and date correctly set, and in preferred format;
Keyboard input voice setting; words, characters, or off;
Review or reading voice settings; punctuation settings, numbers or digits;
Braille language; US, UK, or Australian;
Braille grade for keyboard input; grade 1, 2 or computer Braille;
Calculator language Nemeth or UK maths;
Computer Braille language; US, or UK;
Computer Braille 6 dot or 8 dot;
Spelling checker dictionary language installed;
Address list database installed;
Email database installed.
Some of these items have already been covered in this chapter, but for convenience, Appendix A of the User Guide provides additional assistance and, if appropriate, a reference to the relevant section in the User Guide. The next section explains how to use the Electronic User Guide to read a particular section of the user guide. After reading this next section, you could use the Electronic User Guide to read Appendix A, User settings for the VoiceNote BT.


1.19 User Guide.
The User Guide is built into KeySoft, so that you can look it up any time you want. Using either the Table of Contents or the Index to locate a reference, the User Guide will take you directly to the topic you wish to read.
If you wish to read the User Guide like a book rather than look up specific references, simply open the chapter or appendix in the Book Reader like any other book file. You will find the files in the Manuals folder on your KeySoft System Disk.
Alternatively, the entire User Guide is available in several PC friendly formats on the CDRom that came with your VoiceNote BT. This gives you the option of working through a chapter trying things out on the VoiceNote BT while reading the user guide on a PC, printing or embossing a copy etc.
The rest of this section concentrates on the onboard User Guide, how to access it and how to use it.


1.19.1 Electronic User Guide
The text of this user guide is stored in your VoiceNote BT and is available for reference at any time. It is accessed through the Options Menu, or by the quick command BACKSPACE with ENTER with H. You can look up a topic in the Table of Contents or Index, and read that section of the user guide. When you are finished with that section, you can return to the Table of Contents or Index or exit the user guide. You are returned to your original place in KeySoft when you exit.
If you have edited your user guide KeyWord Text files in any way (a practice we do not recommend as it can interfere with the table of contents and index functions) it is important to note that the user guide files are loaded on every reset. This means that to save any edited copies, you should first change the file names so the newly loaded copies do not over write them.
To refer to the User Guide press SPACE with O for the Options menu, then U for the User Guide.
If this is the very first time you have accessed the Electronic User Guide your VoiceNote BT announces: "Look up Table of Contents or Index?"
Press T to select the Table of Contents or I to select the Index. KeySoft confirms your selection.
If you have accessed the User Guide before, your VoiceNote BT prompts: "Continue reading (reference)?"
where "reference" is the last topic accessed. If you press Y to continue you are returned to that topic. If you press N you go to the Table of Contents or Index.
Use the SPACE or BACKSPACE to move through the Table of Contents or Index listing, which is in alphabetical order. Press any letter to jump to the items starting with that letter.
Once the desired item has been found, press ENTER to select it. If the item has subindexes, repeat the selection procedure.
Once you have entered the User Guide at a particular place, the following review commands are available for reading the content:
To read from the start of the previous sentence, press SPACE with dot 1;
To read from the start of the current sentence, press SPACE with dots 14;
To read from the start of the next sentence, press SPACE with dot 4;
To read from the start of the previous paragraph, press SPACE with dots 23;
To read from the start of the current paragraph, press SPACE with dots 2356
To read from the start of the next paragraph, press SPACE with dots 56;
To skip back one section, press SPACE with dots 123;
To advance one section, press SPACE with dots 456;
To go back to the Table of Contents or Index press BACKSPACE;
To exit the User Guide and return to your original place in KeySoft press SPACE with E.
To continuously read a section of the User Guide using speech, select your starting point from the Table of Contents or Index as discussed above, then press SPACE with G. To pause reading, press BACKSPACE with ENTER.
You can issue the review commands while reading is in progress or after it has stopped. If you give a command while reading is in progress, what is currently being read is cut off and reading begins immediately from the new position. This provides a very convenient method of quickly panning through a section of the User Guide. If you are reading continuously, you are able to jump forward or back through the text by sentence or paragraph without halting the continuous reading function.

1.19.2 Location of User Guide Files.
As an alternative to accessing the Electronic User Guide through its Table of Contents or Index, you can also read the User Guide as a number of KeyWord documents. Each chapter and appendix is a separate KeyWord text document. As of version 5.0 of KeySoft, you may notice that each file name ends with a two letter code such as bb, bq, pk, vb or vq. This identifies the model type – the first letter is b for BrailleNote or v for VoiceNote, the second letter is b for BT, q for QT. The PK files have pk after them. If the code is not correct for your model, contact your distributor.
These files are all stored in a folder called "Manual" on your KeySoft System Disk drive.


1.19.2.1 User Guide Version Check.
There is a simple version check built into the User Guide. Simply access the Index, and select the "Version" entry in the usual way. When you press ENTER it will announce the heading "Version" after which it should say, "This manual is for the VoiceNote BT using version x.x of KeySoft." If the model name or version is not what you expected, contact your distributor.


1.19.2.2 Version
This manual is for the VoiceNote BT using version 6.1 of KeySoft.

1.20 Where to Now.
By now you should have a good basic knowledge of the VoiceNote BT and KeySoft. The entire User Guide is stored in the VoiceNote BT so you can read each chapter at your leisure.
The User Guide can be read using your VoiceNote BT as previously described. A good starting point is to browse through the Table of Contents, as this will provide you with an appreciation of the topics covered in the User Guide. The distributor who sold you your VoiceNote BT can supply this. There is also a folder on the BrailleNote Family CDRom provided with your VoiceNote BT that contains text versions of all the model's user guides, so that you can read it using a PC.
Please read the next chapter, which concerns practical hardware matters like the batteries, port connectors and card slot. To read chapter 2, follow the procedure discussed in the previous section. You will find chapter 2 in the Table of Contents so you can select it from there and start reading.
After Chapter 2, the remainder of the User Guide is all about KeySoft and you can pick and choose what to read. If you are new to KeySoft, you might want to work through Chapter 3, which introduces the basic Word processor functions. You might then want to read Chapter 5, which deals with the functions available via the Options Menu, or Chapter 7 for advanced word processing features. Alternatively, you can read Chapter 8 on the Calculator, Chapter 9 on the Planner, or Chapter 10 on the Address List.
If you are interested in using email or accessing the internet, and/or using the other connectivity options the VoiceNote BT offers, read Chapter 13 on Connectivity, then Chapter 11 on Email, or Chapter 12 on the Web Browser, depending on your interest and requirements.
Chapter 13 describes use of the File and Folder Manager, and the translation of files from Text to Braille and other formats. Chapter 14 covers the Utilities menu, where topics like backing up, restoring files and software upgrades are discussed.
Chapter 16 covers the Media Player.
Chapter 16 provides a convenient listing of all the keyboard commands for the VoiceNote BT. These are categorized under general commands as well as commands for each of the applications of KeySoft.
You might find it tedious to read a User Guide, but we have endeavored to make sure it is full of useful information, and it's surprising what sticks in your memory. When people say, "I didn't know you could do that!" it usually means that they haven’t read the User Guide.
And remember; please make frequent use of VoiceNote BT’s superb Help that you can access at any point by pressing SPACE with H. It's a valuable source of information, whatever part of KeySoft you are using.



2 VoiceNote BT Hardware.
2.1 AC Adapter and Battery.
The VoiceNote BT can operate from its internal rechargeable battery or from its AC adapter. The length of time you can run the VoiceNote BT from a fully charged battery is typically over 20 hours before it becomes flat. Activities like printing, emailing and communicating using the serial or infrared port increase the drain on the battery. Using the builtin modem also drains the battery more than editing documents. PC cards that draw their power from the VoiceNote BT's battery reduce the available battery life too.
The VoiceNote BT warns you if the battery is getting low. When the battery gauge indicates that the battery is down to 10% full or less the following warning is announced periodically: "Battery is low."
If possible, connect the AC adapter to recharge the battery now. You typically have about 2 hours of battery life remaining. If the battery continues to run down and becomes nearly flat, KeySoft announces the following message: "Battery is critical."
If this message is announced you should act within the next 30 seconds or your VoiceNote BT may switch itself off. The time available to switch off may be as little as 30 seconds but it is typically 15 to 20 minutes if you are not using high current accessories. You have two options. You can connect the AC adapter and carry on working indefinitely, or you can save your current work and switch off. To save your work, just return to the Main Menu. If the VoiceNote BT switches itself off, it cannot be switched on again until it is powered from the AC adapter.
Your VoiceNote BT automatically manages its power usage to give you the maximum life from the battery. The hibernate mode is entered after approximately 10 minutes of inactivity. Pressing any key will end the hibernate mode, but it is recommended that you momentarily press the ENTER and BACKSPACE keys to end the hibernate mode. This will avoid the possibility of inserting unwanted characters if a document was open when the unit entered the hibernate mode. You can help by switching off your VoiceNote BT when you are not going to be using it for a while. Remember that you can switch your VoiceNote BT off and on without affecting your work in any way and your VoiceNote BT resumes from where you were when you switched off.


2.2 Charging the Battery.
To charge the battery, simply plug the AC adapter in and the VoiceNote BT looks after the battery charging itself.
If the VoiceNote BT battery is flat and the AC adapter is connected, the battery is fast charged in about 2 hours. Charging takes less time if the battery is only partially discharged. You can charge the battery and run the VoiceNote BT simultaneously although the battery may take longer to charge. You can leave the AC adapter connected indefinitely without any risk of damaging the battery. To connect the AC adapter, locate the power socket on the back of the VoiceNote BT, near the lefthand corner of the case. Insert the plug on the AC adapter cable into the socket, and plug the AC adapter into a wall socket. The VoiceNote BT announces: "AC adapter on.”
The message is announced even if the VoiceNote BT is switched off. If this message is not announced after a second or two, check that the AC supply is switched on, and that the plug on the end of the AC adapter cord is inserted securely into the VoiceNote BT's power socket.
When the battery is charging, if the AC supply is interrupted, or the AC adapter is disconnected the VoiceNote BT announces: "AC adapter off.”
This message, too, is announced even if the VoiceNote BT is switched off.


2.3 Checking Power Status.
You can check the stateofcharge of the battery and whether the AC adapter is connected from anywhere in KeySoft by pressing SPACE with O, then P.
First, the battery stateofcharge in percent is announced: “Level c percent,”
where c is the battery's stateofcharge. Then the AC adapter status is announced: "Adapter (status),"
where "status" is either "on" or "off." After these messages are announced, you are returned to your original place in KeySoft. .


2.4 Battery Care.
Like all rechargeable batteries, as the VoiceNote BT battery ages its capacity reduces. If your VoiceNote BT is used every day we expect that the battery will last typically 18 months before the battery's capacity is noticeably lower than it was 18 months before. We recommend that you send the VoiceNote BT back to an authorized VoiceNote BT service center to replace the battery. Replacement batteries are expected to last typically 18 months before they too, need replacing.


2.5 Calibrating the Battery Gauge.
VoiceNote BT incorporates a battery gauge that is originally calibrated at the Factory. For best performance, the gauge needs to be calibrated periodically as the battery ages during its life. Remember that as the battery ages its capacity reduces. When the battery gauge is calibrated it measures the battery capacity. If the battery's capacity is reduced then the battery gauge over estimates the remaining charge in the battery. The most noticeable sign that the battery gauge needs to be calibrated again is if the "battery is low" warning is closely followed by the "battery is critical" warning. There should be a gap of from one to two hours of continuous operation between these warnings. The battery gauge should never need to be calibrated more than once every two months and usually much less frequently.
Note that if the battery goes completely flat, the battery gauge will no longer be accurate, and it will need to be recalibrated.
To calibrate the battery gauge, first fully charge the unit, and then run the VoiceNote BT without the AC adapter until the VoiceNote BT freezes. Next plug in the AC adapter and completely recharge the battery. To assist with this process, a special "battery drain" mode is included, as described in the following section, 2.5.1 Support Information Mode. As you discharge the battery you need to ignore the battery warnings and continue to run the battery down. It may be convenient to continue using the VoiceNote BT normally but make sure you have saved your work once the "battery is critical" warning is given.


2.5.1 Support Information Mode.
You can check the battery and battery gauge characteristics using the Support Information mode. Included is an option to "drain" the battery which assists with recalibration of the battery fuel gauge. To enter the support information mode from anywhere in KeySoft press SPACE with O, followed by SPACE with I. You can now select the following options:
1. To find out if the battery gauge has been calibrated and is accurate, press A. For example, if the battery gauge is calibrated KeySoft will prompt: "Gauge is accurate."
If the gauge is inaccurate, it means that the battery charge level may not be being reported correctly. Refer to item 6 below for instructions on how to recalibrate the battery gauge. After executing this command you are returned to the Support Information mode.
2. To determine the "Last charge" information for the battery, press B. The reported time indicates the time it took to fully charge the battery after plugging in the AC Adapter. The report is in the form:
Last charge:	234 minutes.
Completed:	Friday, February 9, at 2:47pm.
Started:	Friday, February 9, at 10:53am.
After executing this command you are returned to the Support Information mode.
1. To determine the charge available from the battery, press C. For example, a typical message is: "Nominal available charge 16,640."
The higher the value the greater the capacity. After executing this command you are returned to the Support Information mode.
2. To review the last measured discharge count of the battery, press D. The last measured discharge is the learned battery capacity. For example, a typical discharge message is: "Last measured discharge 26,136."
The higher the value the greater the capacity available from the battery when it is fully charged. The factory default value is 33,904, which indicates that the gauge is not calibrated. This could happen for example, if the VoiceNote BT had been in storage for several weeks and the battery had completely discharged. After executing this command you are returned to the Support Information mode.
3. To review the cell voltage critical warning value, press E. This value cannot be changed. After executing this command you are returned to the Support Information mode.
4. There are two types of battery "drain" mode. These modes are useful for flattening the battery in order to recalibrate the battery capacity gauge. To have KeySoft continuously repeat the message "I'm talking until my battery goes flat. This repetition is enough to drive me crazy. How about you?" press F. Alternatively, to drain the battery using the Braille display if your model has one, press X. This causes the rows of dots on the Braille display to pop up and down in turn. To prematurely stop either of these modes once they have begun, press reset.
 Follow these steps:
a) Fully charge your VoiceNote BT by leaving the Adapter connected for at least 3 hours. Check by pressing SPACE with O, then P, that the capacity is at 100%.
b) Disconnect the AC Adapter from the VoiceNote BT.
c) To start the "battery drain" mode, place the VoiceNote BT in a place where the noise won't indeed "drive you crazy", and allow it to continue until the unit completely freezes. During this process the VoiceNote BT will first report many times that the "battery is low", eventually followed by "battery is critical". Some time thereafter the unit will freeze. Pressing SPACE while the "battery drain" message is being spoken will announce the time at which the process started, and the elapsed time.
d) Reconnect the AC Adapter, and the VoiceNote BT should restart. The message "AC Adapter On" should be spoken, followed by the message that the "Battery test is completed". To hear details on the battery test, press SPACE. The time taken to Discharge the battery from its fully charged state is given.
5. To determine the capacity inaccurate count, press I. For example, a typical capacity inaccurate count message is:
"Capacity inaccurate count 74."
The battery inaccurate count is incremented for every partial or full charge discharge cycle. The higher the count, the greater the likely inaccuracy of the battery gauge. After executing this command you are returned to the Support Information mode.
6. To announce information about the last battery discharge time, press L. This value is determined during the "battery drain" process, and indicates the length of time the VoiceNote BT operated from a fully charged battery to the point where its operation was halted due to the critically low battery condition. After executing this command you are returned to the Support Information mode.
7. To determine the charging status, press S. For example, if the battery is being fast charged, the VoiceNote BT announces: "Fast charging."
After executing this command you are returned to the Support Information mode.
8. To announce the temperature range that the battery is in, press T. For example:
"Between 20 and 30 degrees C."
After executing this command you are returned to the Support Information mode.
9. To announce the cell voltage of the battery, press V. For example:
"Cell voltage 1.5 Volts"
After executing this command you are returned to the Support Information mode.
To return to the place where you selected the Options menu, press SPACE with E.


2.6 Long Term Storage.
If you store a VoiceNote BT for more than two to three weeks, the battery will become completely flat. If the battery was less than fully charged prior to storing the VoiceNote BT, the time for the battery to become fully flat will be shorter. This is because VoiceNote BT's battery self discharges internally and because VoiceNote BT draws a very small amount of current even when it is switched off. The battery gauge will be inaccurate at that point, and if you use this feature, you will need to recalibrate the gauge as described in 2.5 Calibrating the Battery Gauge.
If you intend to leave the VoiceNote BT switched off for more than a few days, fully charge the battery beforehand, or leave the AC adapter connected if this is convenient. If you intend to store a VoiceNote BT for more than two to three weeks without the AC adapter connected, ensure your work is saved by returning to the Main Menu, and fully charge the battery before putting the VoiceNote BT into storage.
When you take a VoiceNote BT out of longterm storage, first connect the AC adapter to recharge the battery. Switch the VoiceNote BT on. If the battery has gone quite flat, you will be prompted to reset the time and date and so on. Press ENTER several times if you want to leave that for later or refer to Appendix C, which describes the procedure for initializing the VoiceNote BT.


2.7 Ports.
The VoiceNote BT has a range of ports available  Serial, Parallel, Infrared and modem.


2.7.1 Using the Serial Port.
Reach beyond the keyboard to the back of your VoiceNote BT and investigate the layout of the back panel. There is a recessed panel comprising from the right, a modem jack, female 25 pin parallel port, a card slot and a nine pin male port. This nine pin male port is the serial port.
The serial port can be used to provide a connection to a visual display, PC or other equipment. You can use the serial port to connect to a terminal, an embosser or printer that has a serial interface, a modem or to other computers to import and export documents and files. You can use the VoiceNote BT as a remote speech synthesizer by connecting the serial port to a suitable driver. You can also run ActiveSync on a PC and access your VoiceNote BT through the serial port like an extension of the PC.
Your VoiceNote BT is supplied with a serial cable that has two identical nine pin plugs on each end of the cable. You don't have to identify which is the right end of the cable, either end will do. The connectors can only be plugged in one way. To plug in the connector hold the plug horizontal and push it gently into the socket. If it does not engage turn it through 180 degrees and try again.
The cable supplied is called a "null modem cable." This cable works with most equipment except external modems. A different cable is needed to communicate with a modem and equipment that emulates a modem.
The 9 pin plugs on each end of the serial cable incorporate two locking screws designed to secure the plug when it is plugged in. Use of these screws is recommended to prevent the plug falling out in use. The screws can be tightened and undone by hand. In the usual way, turning them clockwise does them up and turning them anticlockwise undoes them. Do not over tighten the screws; a light force is sufficient to hold the connector.
Don't forget to disconnect the cable when you are done. As a precaution check for anything connected to your VoiceNote BT before transporting it.


2.7.2 Using the Parallel Port.
To the right of the rear panel is a 25 pin female connector. This is the parallel port. It can be used to connect to an embosser or a printer that has a parallel interface. A compatible cable is supplied with your printer. It is convenient to leave one end of the printer cable connected to the printer. The other end can be plugged into the VoiceNote BT when required.
The 25 pin plug is similar to the 9 pin plug but the plug is much longer. It too can only be plugged in one way. To plug in the connector, hold it horizontally and try pushing it gently into the socket. If it does not engage, turn it through 180 degrees and try again.
Use the locking screws to prevent the plug falling out in use. The screws can be tightened and undone by hand. In the usual way, turning them clockwise does them up and turning them anticlockwise undoes them. Do not over tighten the screws; a light force is sufficient to hold the connector.


2.7.3 Using the Infrared Port.
The infrared port is located at the rear of your VoiceNote BT on the right, directly behind the ENTER key. Run your hand across the back of the VoiceNote BT on the extreme right and you will feel a vertical channel. The infrared port communicates though a window that is located in the channel.
The VoiceNote BT's infrared port conforms to the Infrared Data Association specification for infrared communications. This standard is called "IrDA" for short. This is a new type of infrared communications that can work up to a high speed.
The VoiceNote BT's infrared port can be used for printing or for communicating with a remote visual display. You can also run ActiveSync on a PC and access your VoiceNote BT through the Infrared port like an extension of the PC.
Using the infrared port, you can print to a printer equipped with an infrared port. You can also print to a printer that is connected to an IrDA compatible accessory such as the JET EYE printer adapter. This adapter is normally connected between a PC and a printer without an infrared port. Embossing and printing using the infrared port is described in 6.6.6 Embosser Port.
To communicate with a remote visual display using the infrared connection, an IrDA compatible port is needed on the PC. The JET EYE PC is an accessory that provides such a port. It is designed for use in conjunction with a PC or a lap top computer, plugging into a serial port on the host computer. Terminal software running on the PC enables the PC's screen to display output from the infrared port of the VoiceNote BT. This provides a sighted teacher with a text display matching the VoiceNote BT display. Using VoiceNote BT's infrared port to communicate with a remote visual display is described in 2.10 Using a Remote Visual Display.
IrDA compatible infrared communications work over a distance of up to about three feet (1 meter) for standard power devices and up to at least eight inches (200 millimeters) for low power devices. The VoiceNote BT is a standard power device. The host's and VoiceNote BT's infrared ports must face each other but they do not have to be lined up exactly because the infrared beam is quite wide. After a little experimentation, you will be able to determine the most convenient arrangement of equipment that works reliably.


2.7.4 Using the Modem.
The internal modem can be used for sending and receiving email.
A modem jack is located on the right of the rear panel. Your VoiceNote BT is supplied with a modem cable for connecting VoiceNote BT's modem to a phone line.
If you live in UK, Australia or New Zealand, an adapter that plugs into a standard "BT" type phone jack is also supplied with your VoiceNote BT. The modem cable plugs into the adapter and the adapter plugs into a phone jack.
The modem cable has a phone type plug at either end the cable. Insert one plug into the VoiceNote BT modem jack and the other end into a phone jack. To do this, locate the locking clip on one side of the plug. Orient this side to the bottom of the modem jack, engage the plug in the socket and push the plug home. A latch holds the plug that should hold when the cable is lightly pulled. To unplug, squeeze the clip in towards the plug and pull the cable. The case bottom is scalloped under the modem jack so that you can easily get your fingertip under the clip. When the plug is unclipped it releases freely.
Don't forget to disconnect the cable when you are done. As a precaution check for anything connected to your VoiceNote BT before transporting it.


2.8 PC Cards.
The VoiceNote BT has a slot for plugin PC cards, also known as PCMCIA cards. These cards are about the size of a credit card, only thicker. The PC card slot can be used for a microdrive or PC storage card, or an approved type of wireless card as discussed in 13.4.1 Creating a new Wireless Configuration. To find out what PC card accessories are available or will become available call your VoiceNote BT distributor.
Compact Flash cards can be used in the PC card slot as well as in the dedicated Compact Flash slot in the rear panel, as discussed in the next section. An adapter is available into which you slide the card before inserting it into the slot as described below.
Feel along the righthand edge of the VoiceNote BT and you will find a horizontal slot. The card eject button is located in a recess behind the slot.


2.8.1 General.
The VoiceNote BT has a slot for plugin PC cards, also known as PCMCIA cards. These cards are about the size of a credit card, only thicker. As well as allowing you to use PC cards for extra data storage, the card slot enables accessories compatible with the VoiceNote BT to be added. For example, the SuperDisk drive is a standard disk drive accessory. Instead of a plug, it has a card attached to a cable, and by inserting the card you are effectively plugging in the accessory. To find out what PC card accessories are available or will become available call your VoiceNote BT distributor.
Compact Flash cards can be used in the PC card slot as well as in the dedicated Compact Flash slot in the rear panel, as discussed in the next section. An adapter is available into which you slide the card before inserting it into the slot as described below.
Feel along the righthand edge of the VoiceNote BT and you will find a horizontal slot. The card eject button is located in a recess behind the slot. The PC card slot can be used for an external disk drive, IBM micro drive, ATA memory card or other accessory.


2.8.2 Installing and Uninstalling PC Cards.
PC or PCMCIA cards can be installed only one way. A polarizing key prevents a card from being fully plugged in if it is the wrong way up. A simple strategy for finding the correct orientation is to just try gently plugging it in. If it engages, gently push it home. If it stops with a "clunk" with the card protruding some 10 mm from the slot, take it out, invert it and try again.
You can also identify the correct orientation by touch. The front of the PC card is the short edge on which there are many indentations along its entire length. Hold the front edge away from you. Run your fingers along this edge and just around the corners, where you will find some polarizing ridges. If the card is facing upward, there will be two ridges on the righthand side. The groove between them can be detected with your fingernail. On the left, there will be one ridge. If necessary, turn the card over so that there are two ridges on the right and one on the left.
You could label the PC card once you have identified the correct orientation.
PC cards can be installed with the VoiceNote BT switched on. When you do so the VoiceNote BT announces: "Card inserted."
To remove a PC card, firmly push the PC card eject button. Remember it is located behind the PC card slot. This disengages the card from its connector and pushes the card out about a quarter of an inch. Always use the eject button even if the card has a cable with a grip. You can now pull the PC card completely out of the slot. If the card is unplugged with the power on, VoiceNote BT announces: "Card removed."


2.8.3 Accessing files on the PC Card.
The PC card slot is treated as a drive by KeySoft, where it is listed as Storage card. (Storage card also covers the external disk drive as it plugs into the same slot.) To access files on the PC Card, at any file prompt, go to the drive list and press S for Storage card. Proceed as normal.


2.9 Compact Flash Cards.
A Compact Flash card is 3.5cm by 4cm, about the size of a matchbook. It provides considerable extra data storage, and cards come in a large range of capacities running into several gigabytes.
The VoiceNote BT has a card slot for Compact Flash cards. This slot is located on the back of the unit. As well as allowing you to use Compact Flash cards for extra data storage, the Compact Flash card slot can be used for data storage using a CF memory card, or as a plug for Compact Flash card type accessories. 
Compact Flash cards can be used in the PC card slot as well. An adapter is available into which you slide the Compact Flash card before inserting it into the PC card slot as described in 2.8 PC Cards.


2.9.1 General.
The VoiceNote BT has a card slot for Compact Flash cards. This slot is located in the rear panel directly to the left of the central hub. As well as allowing you to use Compact Flash cards for extra data storage, the Compact Flash card slot can be used for accessories that have a Compact Flash card plug, such as an ethernet card, wireless card or card modem.
Because there is one card slot and so many possible uses for it, there are dual purpose cards available, such as the wireless card that also has user storage space on it.


2.9.2 Inserting and Removing Compact Flash Cards.
The Compact Flash card is wider than it is long, so it is important to orient the card correctly, as attempting to plug the shorter side in may damage the pins in the back of the slot. Also, a polarizing key makes the card more difficult to plug in if it is the wrong way up. A simple strategy for finding the correct orientation is to just try gently plugging it in. If it engages, gently push it home. If it resists being inserted, take it out, invert it and try again.
You can also identify most Compact Flash cards' correct orientation by touch. The front of the Compact Flash card is the longer side that has two rows of pin sized indentations. The bottom side of most Compact Flash cards has a slight grip ridge along the opposite edge.
You could label the Compact Flash card once you have identified the correct orientation.
Compact cards can be installed with the VoiceNote BT switched on. When you do so the VoiceNote BT announces: "Card inserted."
To remove a Compact Flash card, hold the card firmly and pull it out. This is quite tricky if you have big fingers or no fingernails. Most Compact Flash cards have a grip ridge that makes them easier to grasp. If the card is unplugged with the power on, VoiceNote BT announces: "Card removed."


2.9.3 Accessing files on the Compact Flash Card.
The Compact Flash card slot is treated as a drive by KeySoft. To access files on the Compact Flash Card, at any file prompt, go to the drive list and press C for compactflash card. Proceed as normal.


2.10 Using a Remote Visual Display.
VoiceNote BT can provide a text output via the serial or infrared ports to a visual display. Sighted observers or teachers can use the visual display screen to view KeySoft's prompts and help messages, and your text if you are typing a document. The visual display can be a terminal or a PC, laptop or handheld computer running terminal emulation software. The terminal or terminal emulation software must emulate a DEC VT100 or an ANSI terminal.
For PC's running Windows, "HyperTerminal" is provided as part of the communications accessories and can be used as the terminal software. To facilitate the use of HyperTerminal as the remote Visual Display for the VoiceNote BT, a program shortcut is provided on the CDRom supplied as part of the VoiceNote BT package.


2.10.1 Connecting a Remote Visual Display to the Serial Port.
In the following discussion when we refer to a terminal, we mean either a dedicated terminal or a PC running terminal emulation software.
The following procedure might require the help of a technician if the terminal is unfamiliar to you. The procedure involves connecting the VoiceNote BT to the terminal using a cable and setting up the terminal to communicate at a certain speed and format. This can be done manually for some terminals. Or if the terminal is intelligent, done by the terminal itself as it automatically detects the serial speed and format. The necessary settings are:
bit rate: 38400 bps.
parity: none.
data bits: 8.
stop bits: 1.
1. To connect VoiceNote BT's serial port to a terminal, first plug one end of the serial communications cable into the serial port as described in 2.7.1 Using the Serial Port.
2. Plug the other end of the cable into a mating socket on the terminal. If the terminal has a 25 pin D type connector instead, use the 9 pin to 25 pin adapter. Ensure the terminal is switched on.
3. Finally, direct the VoiceNote BT to drive the serial port by selecting the remote visual display output as described in 2.10.3 Turning the Visual Display On and Off below. Now, when the VoiceNote BT displays something such as a prompt the terminal should also display the corresponding prompt. If the terminal responds when the connected VoiceNote BT displays something but the terminal's display is not intelligible then the speed and/or format are probably not right. Correct the settings and retry.


2.10.2 Connecting a Remote Visual Display using the Infrared Port.
A suitable remote visual display for use with the infrared port is either a portable computer or a PC equipped with an IrDA port. Although there are many IrDA devices available, they are not all compatible. Check first that the computer has an IrDA compatible port.
The following procedure might require the help of a technician if the equipment is unfamiliar to you. First set up the terminal software on the computer to receive its input from its infrared port. Next, position the computer so the infrared port on the VoiceNote BT is facing the infrared port on the remote display device. Finally, direct the VoiceNote BT to send display output to the infrared port as described in 2.10.3 Turning the Visual Display On and Off.


2.10.3 Turning the Visual Display On and Off.
The last step towards providing a visual display is to have your VoiceNote BT send text to the serial or infrared outputs. Press SPACE with O, then V for Visual display. KeySoft announces: "Visual display, Currently off."
The options are:
To send the visual display to the Serial port press S then ENTER;
To send the visual display to the Infrared port press I then ENTER;
Or just press ENTER to leave the selection unchanged.
To turn the visual display off again after use, press F for OFF then ENTER.
Use the serial port if you are using a standard computer terminal or a PC running a terminal emulator program. Use the infrared port if you are using a desktop or hand held PC with an infrared port and running a terminal emulator program.


2.11 Remote Synthesizer.
Your VoiceNote BT can act like a Keynote Gold Stand Alone speech synthesizer. You can then run a screen reader on a desktop PC, using your VoiceNote BT as its synthesizer.
The serial communications or null modem cable provided with your VoiceNote should be used to connect the PC to your VoiceNote. If your PC's serial port has a 25 pin connector you will need to use the 9 pin to 25 pin adapter also provided. Plug the cable into the serial port on the rear of VoiceNote as described in 2.7.1 Using the Serial Port. Plug the other end into a serial port on your PC.
On your VoiceNote BT, at the Main Menu, press R. KeySoft announces: "Remote synthesizer ready."
The VoiceNote BT now acts as a Keynote Stand Alone synthesizer.
VoiceNote BT cannot be used for its normal functions while it is acting as a synthesizer. To exit the Remote Synthesizer mode, press SPACE with E and you are returned to the KeySoft Main Menu. You should plug in the AC adapter if you intend to use your VoiceNote BT as a remote synthesizer for an extended period.


2.12 General Care.
Apart from recalibrating the battery gauge and cleaning the case, the VoiceNote BT needs no special maintenance. The internal battery should last typically 18 months before needing replacement and this must be done by an authorized service agent. Keep beverages like tea and coffee away from the VoiceNote BT. Periodically wipe the case down with a warm damp cloth. Don't use any cleaning compounds.



3 Word Processor.
This chapter introduces the basics of KeyWord, the word processor part of KeySoft, and describes how to create, read and edit a document. Advanced aspects of KeyWord, including creating documents with more complex formats, and quickly making extensive changes to a document, are covered in Chapter 7.
In the following discussion, the general terms "announcements," "prompts" and "reading" apply to any of the outputs available in the BrailleNote family of products. If your model is a VoiceNote, they refer to audio output only. For BrailleNote models, they can refer to either the Braille display, the audio output, or both.


3.1 General.
3.2 What is a Word Processor.
A word processor is like a sophisticated Braille writer or typewriter. The difference is that you do not have to get the document right first time. You can add, delete and change things to your heart's content, and all the time your work is stored in VoiceNote BT's memory. You only need emboss or print your document when you are entirely satisfied with it.
There are other advantages too. You can make changes at a later date, and you can keep all the various versions. It's easy to make copies of documents, and filing and retrieving is much simpler than with hard copy.
Besides writing documents, KeyWord is useful just for reading documents such as emailed documents that have originated elsewhere. These can be read directly without translating them to Braille.


3.3 Braille and Text.
When you start to compose a document, KeyWord assumes that you want to do it in Braille, so the layout and format are for a Braille page, as it would appear when embossed. This doesn't mean that you are committed to a Braille document, however. You can send it to an ink printer or another computer or email it, and KeySoft automatically translates it into a suitable format.
Alternatively, you have the option of creating a text document directly, with a layout and format for an inkprint page. A text document requires the use of Computer Braille, which is discussed in 7.17 Computer Braille. A text document may be printed directly or embossed using automatic Braille translation.
Unlike some other word processors, KeyWord allows you to work with the layout of a document as it will be embossed or printed. This means that you are working with the actual layout while you are editing, and you do not have to make allowances for any effects of formatting commands.
KeyWord allows you to format a document for embossing and independently format the same document for printing. The two sets of formatting controls are independent. Consequently the layout of a document, either Braille or text, can be precisely controlled without making changes between embossing and printing. The document remains unchanged when you send it to an embosser or printer.


3.4 The KeyWord Menu.
To select the word processing functions, start from the Main Menu and press SPACE repeatedly until "Word processor" is announced, and then press ENTER. Alternatively, just press W. KeySoft announces: "KeyWord Menu."
Press SPACE to announce the first item in the KeyWord Menu, which is: "Create a document."
As the prompt suggests, you use this option when you want to create a new document. Press SPACE again, and KeySoft announces the second item, which is: "Open a document."
You use the "Open" option to read an existing document, or to make changes to one. Press SPACE again, and KeySoft announces the third item in the KeyWord menu, which is: "Emboss a document."
You choose this item once a document had been created and edited, and you are ready to emboss it. Press SPACE again, and KeySoft announces the final item in this menu, which is: "Print a document."
You choose this item to print a document on an ink printer.
As with the Main Menu, you can review the KeyWord Menu by pressing SPACE or BACKSPACE, and you can select an item by pressing ENTER. Alternatively, you can select an item directly from the KeyWord Menu by pressing the initial letter, such as E for Emboss a document.
In this chapter we concentrate just on opening and editing a document. Embossing and printing are covered in Chapter 6.


3.5 Documents Folders and Drives.
3.5.1 Documents.
Documents are the most common type of file you will use on the VoiceNote BT. You must give each document a unique name enabling KeySoft to distinguish one document from another. For example, when you use KeyWord to write a letter, that letter is stored as a document. Every document name should indicate what type of information it contains. Document names can be up to 250 characters long, and can contain any Braille sign except for: \ / : " < > | * and ?.


3.5.2 Folders.
When you have been using your VoiceNote BT for a while you could very easily accumulate several hundred documents, and it could become tedious to find any particular one. To make life easier, documents can be organized into groups called "Folders." Initially, there are folders named "General," and "My Books," together with a number of others which KeySoft uses. Besides these, you can create as many new folders as you wish.
If you have a lot of files to organize and are comfortable with the concept, you might want to create a directory structure of folders, where there is more than one layer of folders. Details about how to do this and all other aspects of folder and file management are covered in Chapter 13.
Folders can contain both Braille and text documents. Folder names can be up to 250 characters long, and can consist of any Braille signs except those for the following characters: \ / : * ? " < > |


3.5.3 Drives.
Documents can be stored by different pieces of hardware in the VoiceNote BT, called disk drives, or just drives. VoiceNote BT incorporates a type of memory called flash memory. The associated drive is referred to as a Flash Disk. It provides fast, secure storage, retaining its contents even if the battery is flat. It is the memory you normally use to save your documents. You can copy, rename, erase or edit and resave documents to the Flash Disk.
Another drive is the KeySoft System Disk. This drive stores information installed in the factory. This includes the main operating software, User Guide, and a sample book. Information installed at the Factory is retained even if the battery goes flat, but user information stored in the KeySoft System Disk will be lost. It is therefore not recommended that you save documents in the KeySoft System Disk, but you can open documents like the sample book and the VoiceNote BT user guide that are stored in it. If you do save documents in the KeySoft System Disk, be aware that they will be lost if the battery goes flat or you do a Reset with dots 456 held down.
You can also add external drives to the VoiceNote BT.


3.5.4 Changing the Current Drive.
There is a way of selecting a drive in KeySoft generally, which is not restricted to KeyWord. If you are at a prompt for a file name or folder name, and you have not had the opportunity to select a drive, then press BACKSPACE. KeySoft prompts:
"Drive? (Last drive used)."
The drive list always comprises the Flash Disk and KeySoft System Disk, but depending on what else you are doing, can also include any of the following:
Storage card
Network.
To select a drive, either step through the list of available drives press SPACE then press ENTER, or just type the first letter of the drive name.



3.6 Opening a Document.
Several documents are provided with KeySoft. If you want to read one of them, how do you select it? From the KeyWord menu, select "Open a document." Or press BACKSPACE with ENTER with W to go directly there. KeyWord announces: "Folder name? Press ENTER for (name)," where the word "name" between the brackets is really the name of the last folder used.
To select a document you must first select the appropriate folder. There are three different methods of doing this:
1. To select the offered folder, just press ENTER. This is the folder that was last used.
2. To look through the list of available folders, press SPACE repeatedly. When the name of the folder you require is announced, select it by pressing ENTER. You can move back along the list by pressing BACKSPACE repeatedly.
While scanning the list you can quickly relocate to an alphabetical position in the list by pressing a letter. For example, pressing T puts you at the beginning of the list of folders starting with T. If you keep on pressing T, you cycle through all the names starting with that letter.
3. Type the name of the folder you require, and press ENTER. With this method, remember that you must type the name exactly or this will not work.
You can change the current drive by pressing BACKSPACE at the "Folder name?" prompt. The Flash Disk is assumed here. If another drive was previously selected, a drive prompt is given as described in 3.5.4 Changing the Current Drive above.
When you have selected a folder, KeyWord asks: "Document to open? Press ENTER for (name)," where (name) is the name of the last document you accessed.
Just like folder selection, the same three methods are available for selecting a document. Select the offered document by just pressing ENTER, or review the list of documents by pressing SPACE repeatedly and select a document by pressing ENTER, or Braille the document name and press ENTER.
This selection procedure is significant because it is general throughout KeySoft, and is not restricted to just opening a document.


3.7 Naming a Document.
In the next section we talk about creating a document, but first we discuss names. Each document must have a unique, meaningful name so that it can be stored and later retrieved by specifying its name. You can use whatever name you like, with up to 250 Braille characters and spaces, in Grade 1 or Grade 2 as you wish.
If you have several documents on a similar subject, you may find it helpful to put the common part of the name first. For example, you might have:
"Club minutes, January,"
"Club minutes, February,"
and so on. These document names would be grouped together alphabetically for easy location. If the months are put first, the documents are scattered through the list of documents.
Documents can be grouped into folders to make them easier to find. As an example, the documents just mentioned might all be put into a folder called "Club minutes 2001." If you do this, it may then be easier to name your documents without the common part of the name, for example, "January" and "February". The rules for naming a folder are the same as for naming a document.
Some characters are reserved and you may not use them in a document name. They are: \ / : " < > | * and ?.


3.8 Creating a Document
We now create a trial document. From the Main Menu, select the Word Processor option. From the KeyWord menu select "Create a document." KeySoft prompts: "Folder name? General."
The General folder is fine, so press ENTER to accept KeySoft's suggestion. You are then asked: "Document to create?"
Type in the name: "Sample", with or without a capital sign as you wish, and press ENTER. KeySoft says: "Top of Document. Blank."
You are now at the top lefthand corner of an empty Braille document.
Without worrying about mistakes, Braille half a dozen sentences, using either Grade 1 or Grade 2. Each word is spoken only when you have pressed the space bar to complete the word. You can change the Keyboard Voice so that KeySoft speaks each letter as it is Brailled, or both words and letters, or nothing at all. How to change the Keyboard Voice was discussed in 1.12.1 Setting the Keyboard Voice.
You may also notice that you can Braille indefinitely without worrying about the right margin. This is because KeyWord automatically starts a new line if it cannot fit another word onto the current line. This process is known as word wrapping.
Start a new Braille paragraph by pressing ENTER to start a new line, followed by two spaces, and Braille a few more sentences.
When you have finished brailling, press SPACE with E. Your document is saved, and you are returned to the KeyWord menu.


3.9 Reading a Document.
We now discuss the various commands for reading a document. We recommend you open your "Sample" document, or the "Demonstration Document" that comes with KeySoft, so that you can practice using the reading commands. The "Demonstration Document" is found in the "General" folder. Open the document as explained in 3.6 Opening a Document.
When you are reading sentences or paragraphs, you may be simply listening to the text, or checking it in detail for errors. You can choose to hear the amount of detail you require by setting the punctuation level. You may also choose whether numbers are spoken as words or as digits.
You use the Braille keyboard to enter commands when listening to VoiceNote's speech. To listen to a document without stopping, press SPACE with G, for "Go," which is SPACE with dots 1245. KeySoft continues reading to the end of the document unless you stop by pressing BACKSPACE and ENTER at the same time. You can start and stop as you wish with these two commands.
To return to the top of the document, press SPACE with dots 123. KeySoft says: "Top of document," and announces the first word of the document.
To jump directly to the end of the document, press SPACE with dots 456.
Experiment with the Go, Stop, Beginning and End commands until you are happy that you understand their effects.
There are several other important commands for moving around the text. There is an important convention here:
To move back and read something,	use the lefthand keys;
To move forward and read something,	use the righthand keys;
To read something without moving,	use both left and righthand keys.
For example, try the commands for reading characters:
To move back a character and read it,	press SPACE with dot 3;
To read the current character,	press SPACE with dots 36;
To move forward a character and read it,	press SPACE with dot 6.
This convention also applies to reading whole words, as follows:
To move back a word and read it,	press SPACE with dot 2;
To read the current word,	press SPACE with dots 25;
To move forward a word and read it,	press SPACE with dot 5.
You may be able to guess the next triplet of commands:
To move back a sentence and read it,	press SPACE with dot 1;
To read the current sentence,	press SPACE with dots 14;
To move forward a sentence and read it,	press SPACE with dot 4.
You may have noticed another scheme in use. The outer fingers, on dots 3 and 6, are used to read small elements, or characters. The inner fingers, on dots 1 and 4, are used for larger elements like sentences. A similar convention applies for previous, current, and next paragraphs:
To move back a paragraph and read it,	press SPACE with dots 23;
To read the current paragraph,	press SPACE with dots 2356;
To move forward a paragraph and read it,	press SPACE with dots 56.
You can follow a sentence or paragraph read command with another sentence or paragraph read command to immediately change the prose being read.
Try reading your "Sample" document or the "Demonstration Document" with these commands. You can refresh your memory by pressing SPACE with H, for Help, and opening the "Review Commands" list. Alternatively you can enter the Announce Key mode by pressing SPACE with W and practice the review keystrokes.
When using several review commands one after the other, you do not have to wait for speech to finish, nor do you have to release SPACE after each command. Here is an example where we move back several words and then move forward a character at a time. First press, and hold down, SPACE with either thumb. Now, with SPACE held down, tap dot 2 several times, to move back several words. With the SPACE still held down, tap dot 6 several times to move forward several characters. Finally release the SPACE bar.
The BACKSPACE and ENTER keys operate in the same way when they are used for deleting and formatting text as described later. You will find this feature very convenient to use and easy on your wrists.


3.10 Identifying Indistinctly Spoken Characters.
When you read a character by pressing SPACE with dots 36, it is sometimes difficult to distinguish between letters that sound similar. If you press SPACE with dots 36, twice, KeySoft expands the current character into its "military call sign", for example A  Alpha, B  Bravo, etc.


3.11 Spelling Out a Word.
If you press SPACE with dots 25 twice, KeySoft spells the current word.
In a Braille document three presses of SPACE with dots 25 causes KeySoft to spell a translated version of the word. If the word in question contains one or more grade 2 contractions, those contractions are expanded to their equivalent characters and the expanded word is spelt out. For example, the word "time" is spelled as "dot 5 T" on the second press but "t i m e" on the third press.


3.12 Review Commands.
The following discussion is applicable when reading a document.


3.12.1 Moving to Either End of a Line.
You can position to the start of the current line by pressing SPACE with dots 13. To move to one position past the last word in the line, press SPACE with dots 46.


3.12.2 Selecting ReviewOnly Mode.
If you are reading a document that you don't wish to alter, you can avoid having to press SPACE with all the reading commands. To enter this ReviewOnly Mode, press SPACE with X.
You can then use all the reading commands without needing to press SPACE. For example, to read the current word, just press dots 25. This mode continues until you press SPACE with X again or exit the word processor.


3.13 The Cursor.
The cursor is an important concept because many KeyWord commands use the cursor as a reference to determine where to apply the command. It is also very important to understand exactly where the cursor is in your document so that your changes occur as you intend. Otherwise you may find the changes you make are wrong.
The cursor is a pointer to a single character in a document. You can tell which character the cursor is on by pressing SPACE with dots 36. You can use the read current word, sentence and paragraph commands to determine the context of the cursor.
Editing takes effect at the cursor position. If you want to edit the document, you must position the cursor at the point you want the change to start. The cursor indicates the position in the document where the next character will appear when it is pressed. The character is inserted at the cursor position and everything to the right, including the cursor, is shifted one character to the right to make room. Pressing BACKSPACE deletes a character immediately to the left of the cursor and everything to the right of the cursor is moved one character to the left to fill the vacant character space.


3.13.1 Moving the Cursor.
VoiceNote BT also allows you to position the cursor using the keyboard. The following discussion describes the cursor movement commands using the keyboard.
When you press SPACE with dot 3 or SPACE with dot 6, the cursor moves backward or forward by one character on each press. The character that is spoken is the character under the cursor after the move.
After reading the current character, word, sentence or paragraph, the cursor position remains unchanged.
If you read the previous or next word, the cursor moves to the first character of that word.
When you read the previous or next sentence, the cursor moves to the first character of the first word of that sentence, after reading has been completed.
Similarly, when you read the previous or next paragraph, the cursor ends up on the first character of that paragraph.
You can skip through a document quickly by using the readnextsentence or readnextparagraph commands, SPACE with dot 4 and SPACE with dots 56. If you press either of these commands while reading is in progress, KeyWord immediately jumps to the start of the next sentence or paragraph and begins reading from there. Try this by going to the start of your document and skipping through to the end by using SPACE with dot 4.
At any time during reading you can stop the process by pressing BACKSPACE with ENTER at the same time. The cursor is placed on the first character of the last word that was spoken. Alternatively, you can press SPACE with E. In this case KeySoft stops reading, and returns the cursor to where reading began.
There are some more advanced cursor movement commands that provide movement by lines rather than sentences, and vertical movement within a document. These commands are explained in 7.6 Cursor Movement Modes.
When a new document is created, the cursor is placed at the top left corner of the blank document. When an existing document is opened, the cursor is placed where it was when the document was last accessed. On entry into the document, KeySoft announces the last few words before the cursor, and the word at the cursor position.


3.14 Format Indicators.
To tell you how a document is formatted, KeySoft places special format indicators at particular points in a document. Format indicators are announced according to their names.


3.14.1 Common Indicators.
Common format indicators are:
LINE BREAK: KeySoft automatically started a new line because there wasn't any more room on the current line. KeySoft automatically word wraps meaning that it starts a new line if it runs out of room on the current line. A line break indicator is inserted into the text showing you where a new line is started.
NEW LINE: A new line was started by pressing ENTER. Often a new line indicator marks the beginning of a new paragraph.
PAGE BREAK: KeySoft started a new page because the previous page was full in much the same way that word wrap starts a new line when the previous line is full. The page break indicator always appears in conjunction with a line break or new line indicator in a document. The position of a page break varies as you add or delete lines of text.
NEW PAGE: The start of a new page is forced by pressing SPACE with P.
If the cursor is positioned over an indicator, the name of the indicator is announced.
The positions of block markers, place markers and a range of other formatting markers described in this chapter and in Chapter 7, are also indicated in a document.


3.14.2 Searching for Format Indicators.
If you wish to introduce changes to the layout or presentation of a document, you may need to locate format indicators such as layout indicators, font indicators, underline indicators, etc. If you want to change the format of paragraphs, you may need to locate new line indicators.
The Find command, SPACE with F, and the Find and Replace command, BACKSPACE with F, can be used to locate any of these format indicators. To go to the next occurrence of the selected format indicator, press SPACE with N.
You can use the following command sequences to search for these indicators, and also to insert Format indicators into a document when entered at the "Replace with?" prompt:
New Line:	SPACE with dots 126.
New Page:	SPACE with P.
New Layout:	BACKSPACE with L.
Underline On:	ENTER with U N.
Underline Off:	ENTER with U F.
Font On:	ENTER with T X N.
Font Off:	ENTER with T X F.
Center Line:	ENTER with C.
Right Justify:	ENTER with R.
Indent:	ENTER with I.
Start Braille or inkprint exclusion:	BACKSPACE with ENTER with dots 34.
End Braille or inkprint exclusion:	BACKSPACE with ENTER with dots 26.
Translation Options indicator:	BACKSPACE with ENTER with O.
Text or Braille only inclusion:	BACKSPACE with ENTER with I.
Text or Braille layout:	BACKSPACE with ENTER with L.
Style of presentation indicator:	BACKSPACE with S.
Template Menu:	BACKSPACE with ENTER with dots 2346.
Change Braille grade:	BACKSPACE with G.


3.15 Editing a Document.
We have described how to create a new document and review its contents. This section introduces the basic text editing commands. The most common forms of editing are deleting or inserting characters, words, or sentences. These commands are described here, along with searching, search and replace, defining pages, and moving to particular points in a document. Advanced word processing commands are covered in Chapter 7.


3.15.1 Inserting Text.
To insert a character, word, sentence, or any amount of text, you need only to position the cursor at the point where you want to insert the text, and start Brailling. No special command is required because KeyWord is always in the insert mode.
Text is inserted at the cursor position. The character that was at the cursor, and all following characters, move to the right to make room. Experiment with this by inserting some words in your "Sample" document.


3.15.2 Deleting Text.
There are seven different delete commands available with KeyWord, allowing for the deleting of sections of text from one character to the whole document.
Delete current character 
Press BACKSPACE with dots 36.
This deletes the character under the cursor. A short beep is sounded followed by announcement of the new character under the cursor. This command is also available by holding down SPACE and pressing D twice. The text to the right of the character is all moved one character to the left to fill the gap. The cursor is now placed on the next character and this character is announced.
Delete last character 
Press BACKSPACE.
This deletes the previous character, that is, the last character entered if you are typing. The character deleted is announced followed by a short beep. 
Delete current word 
Press BACKSPACE with dots 25.
This deletes the word under the cursor together with any following spaces. A short beep is sounded and the text to the right of the word is all moved to the left to fill the gap. The cursor is now on the first character of the next word and this word is announced. If the cursor is on a space, all spaces up to the beginning of the next word are deleted and the cursor is placed on that word.
Delete previous word 
Press BACKSPACE with dot 2.
The word before the cursor is deleted, together with any following spaces.
Delete to end of sentence 
Press BACKSPACE with dots 14.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the current sentence. The cursor will be placed on the first character of the next sentence.

Delete to end of paragraph 
Press BACKSPACE with dots 2356.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the current paragraph. The cursor remains in the same position.
Delete to end of document 
Press BACKSPACE with dots 456.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the document. The cursor remains in the same position.
There is no specific command to delete all text from a document, but this can easily be done by pressing SPACE with dots 123 to move to the top of the document and then pressing BACKSPACE with dots 456.
Note that the keys used to delete a particular section of text correspond to the commands for reading the same section of text except that the BACKSPACE key is used in place of the SPACE key.
In summary, the full set of delete commands is:
Delete current character,	BACKSPACE with dots 36;
Delete previous character	BACKSPACE;
Delete current word,	BACKSPACE with dots 25;
Delete previous word,	BACKSPACE with dot 2;
Delete to end of sentence,	BACKSPACE with dots 14;
Delete to end of paragraph,	BACKSPACE with dots 2356;
Delete to end of document,	BACKSPACE with dots 456.
In case it is not obvious, if you press one wrong key while you are typing, you will want to delete the character to the left of the cursor position, not the blank which is currently under the cursor. For this reason you should use BACKSPACE if you have just made a single typing mistake. Use BACKSPACE also to correct mistakes during entry of file names, search strings, etc.
For the same reason, if you realize that the word you have just typed is wrong when KeySoft echoes it, use the deletepreviousword command to remove it.
On reading your document again, you may find a word misspelled. When using speech it is often simpler to delete the word and retype it correctly, followed by a single space, rather than delete one or two characters and correct on a letter by letter basis.


3.16 Breaking your Document into Pages.
You can force a new pages in your text manually at any point you choose by putting the cursor where you definitely want a new page to start, such as the start of new chapters and pressing SPACE with P.
KeyWord breaks the remaining text into pages automatically, so that the maximum number of lines fit onto each page.
When you have finished editing the document, check that it breaks into pages to your satisfaction. You can examine each page break to verify that important text is not split between pages. If you are not satisfied, you can force a new page before a page break by pressing SPACE with P.
To examine each page break, you can move to the start of the next page by using the "Go To" command, SPACE with dots 126, followed by SPACE with dots 126 then SPACE with dot 4. You can also move back a page at a time by pressing SPACE with dots 126, followed by SPACE with 126 then SPACE with dot 1. The "Go To" command is described further in 3.20 Going to a Specified Position.
To cancel a new page, move to the position where the "New Page" indicator is displayed, and use the "deletecurrentcharacter" command to delete it.


3.17 Checking the Word Count and File name.
If at any time while in a document, you wish to check the file name or word count, press SPACE with I. This will give you the Information Menu, with two items, File name and Word Count. Select an option in the usual manner.
If you select File name, the name will be announced. If you select Word count, KeySoft will announce "Please wait…" and after a brief pause, the total word count.


3.18 Searching a Document.
The Search Command allows you to find a particular string of text within a large document. The term "string" refers to a sequence of characters which may be part of a word, a whole word, or 2 or 3 words. Searches may be either backwards or forwards from the current cursor position.
Press SPACE with F to initiate the search. KeySoft prompts: "Search forward or back?"


3.18.1 Searching Forward.
Press F to search forward from the current cursor position. KeySoft announces: "Find?"
The last string searched for, if any, is offered as a suggestion.
Press ENTER to select the suggested text, or type the text string to be found, and press ENTER. KeySoft starts to search the document. If the text is found, the cursor jumps to the first occurrence of that text.
KeySoft says: "Found (word)."
where word is the first word of the text string that was entered. If the text string cannot be found, KeySoft announces: "Can't find (string)."
If you want to carry on searching forward for the next occurrence of the same text, press SPACE with N. In a large document the search may take a few seconds.
If searching for a particular email, use the binding space command ENTER with B to put spaces between words. This is not necessary in other contexts.


3.18.2 Searching Back.
You can search back from the current cursor position by pressing B, instead of F, at the Search Forward or Back prompt. The rest of the procedure for searching back is the same as that just described for searching forward.


3.18.3 The Search String.
The Search string can be up to 50 characters long and it can contain words separated by spaces.
Either upper or lower case letters may be used as the search process will locate text regardless of capitalization.
It is also possible to search for special indicators such as New Line or New Page markers, printer control markers, underline markers, etc. For information on the way to specify these markers, refer to 3.14.2 Searching for Format Indicators.


3.18.4 Find and Replace.
In addition to searching for a particular word or string of characters, you can also replace one string with another. Only whole words are replaced. This is useful, for instance, if you discover you have misspelled a word which is frequently used throughout a lengthy document.
The command for "Find and Replace" is BACKSPACE with F. This command is followed by F for a forward search, or B for a back search. KeySoft prompts: "Find? (Search string),"
where "search string" is the text string used last time a search was made. The very first time you use your VoiceNote BT or if you reset it, there is nothing to announce. Type the new word or words to find and press ENTER, edit the previous search string and press ENTER, or just press ENTER to search for the same string again.
KeySoft prompts: "Replace with (replacement text),"
where "replacement text" is the last entry you made here. Type up to 50 characters of replacement text and then press ENTER, edit the previous replacement text and press ENTER, or just press ENTER to replace the same text as last time. KeySoft then prompts: "Replace all or first?"
To avoid the problem of words which happen to be embedded in other words, KeyWord replaces whole words only.
If you want to replace all occurrences, forward or back as appropriate, with the new text, press A. To replace just the first occurrence, press F.
If the word you are searching for does not occur within the document being searched, KeySoft announces: "Can't find (search string)," where search string is the text string used.
It is important to remember whether you are searching forwards or backwards in a document. The "Can't find" message means that a word cannot be found in the direction that is currently being searched. For instance, if you search forward from the middle of a document, you will miss an occurrence in the first half.
KeySoft always remembers the most recent search and replacement text, and these become the new suggested strings. Special indicators such as New Line Marker and New Page Marker can be replaced in the same way.


3.19 Checking the Cursor Position.
To check where the cursor is currently positioned, press SPACE with wh sign (dots 156). KeySoft responds with the page number, line number and column number of the cursor position.
Used in conjunction with the cursor movement commands, this is a useful way of checking your page layout for printing or embossing. For example, you can position the cursor on the first character of a particular line by pressing SPACE with dots 13, and then check the cursor position to find out which column this line starts on. This enables you to check margin settings.


3.20 Going to a Specified Position.
The cursor can be moved to any chosen page, line or column with the "Go To" command. To do this, press SPACE with dots 126, then enter a page, line and column position in the document, and press ENTER. This command is very flexible, and you can make entries such as the following:
C6 moves the cursor to Column 6 on the current line. P3 moves the cursor to Page 3, Line 1, Column 1.
P 5 L10 moves the cursor to Page 5, Line 10, Column 1.
You can also go to the top of the next or previous page by pressing SPACE with dots 126, followed by SPACE with dot 4 or 1.


3.21 Marking Places for Quick Reference.
Up to 26 positions in a document may be marked with Place Markers, enabling instant future reference. Place Markers are identified by letters. Typically, you might put a place marker where you are editing a document. You can then move to another part of the document, and return quickly to the edited text.
Place Markers are not retained in nonKeyWord documents when they are saved.
A Place Marker is announced as "Place Marker c," where c is a letter which names the Place Marker. It does not affect the document format and is not embossed or printed.


3.21.1 Define a Place Marker.
Position the cursor at the point you wish to mark, and press BACKSPACE with D. KeySoft prompts: "Define Place Marker. Letter?"
Press a letter, such as A, to name the Place Marker. KeySoft announces: "Place A."


3.21.2 Jump to a Place Marker.
Press SPACE with J. KeySoft prompts: "Jump to Place Marker. Letter?"
Press the letter corresponding to the Place Marker. The cursor is placed just to the right of the Place Marker itself.


3.21.3 Delete a Place Marker.
Locate the Place Marker you wish to delete, using the Jump to Place Marker command. This places the cursor just to the right of the Place Marker, so delete the marker by pressing BACKSPACE.


3.22 The Spelling Checker.
The Spelling Checker can be used in the Word processor or Planner. It finds typing and spelling mistakes in the current document by looking up each word in a dictionary of 65,000 words.
The Spelling Checker can check the whole document or part of a document. Select the Spelling Checker by pressing SPACE with dots 16, the ch sign. If the Spelling Checker has not been used since KeySoft was installed, you are asked to install the language. There is an American English spelling dictionary and a United Kingdom English spelling dictionary available. Press SPACE until your dictionary of choice is announced, and select it by pressing ENTER.
The Spelling Checker menu contains 6 items:
Document Check:	check the whole document;
Lookup Word:	lookup any word;
Word Check:	check the word under the cursor;
Paragraph or Section Check:	check paragraph or section;
Check from Cursor:	check from cursor to end of document;
Select language.
If the Spelling Checker finds a word which is not in its dictionary, it announces the word and then: "Option?"
There are 7 possible actions at this point. You may wish to press SPACE with H for assistance. After you have selected your action, checking continues. When the checking has finished, you hear the total number of words checked and the number of unknown words found. The cursor then returns to its original position.
The seven options are now discussed.

3.22.1 Review the Word Using Speech.
If you want to hear the word again, press SPACE with dots 25. On the first press the word is spoken. On the second press the word is spelled out. This sequence repeats on subsequent presses.
You can also review the word in context at the "Option?" prompt as follows:
1. To read the current sentence, press SPACE with dots 14.
2. To read the current paragraph, press SPACE with dots 2356.
If Line Reading mode has been selected, these two commands speak the current line or section instead. You can set the Reading Mode at the "Option?" prompt by pressing SPACE with M. Reading modes are discussed in 7.6 Cursor Movement Modes.


3.22.2 Skip this occurrence of the word.
To skip the current occurrence of the word and leave it unchanged, press SPACE with dot 5. If the word occurs elsewhere, the Spelling Checker queries it again.


3.22.3 Ignore the word.
To leave all instances of the word unchanged, press I, for Ignore. Use this option to ignore a name or specialized word which occurs throughout the document, but is not recognized by the spelling checker, and which you do not wish to add to the dictionary.


3.22.4 Add the word to the dictionary.
To add the current word to the user dictionary, press A. The word will never again be announced as an unknown word when the Spelling Checker is used. Use this option for names, technical terms, etc which you often use. For more information on the User Dictionary, refer to 3.22.10 The User Dictionary.


3.22.5 Correct the Word.
To correct the word being queried, press C, and KeySoft announces: "Enter replacement."
Type the replacement word or edit the existing word, and press ENTER. The Spelling Checker looks up your entry in its dictionary before accepting it. If it can't find it, the Spelling Checker asks for confirmation by prompting: "Word not in dictionary. Use?"
Press Y to use the new word, or N and then reenter the correction.
If you correct a missing space between two words, KeySoft checks each separate word before accepting your correction.
In case the word you are correcting occurs more than once in the document, the Spelling Checker also asks: "Correct all or first?"
To correct this and all subsequent occurrences of the word in the document, press A, for All. To correct only this first instance, press F, for First.
When making corrections, don't worry about capital signs or capital letters because the Spelling Checker leaves them as they are.


3.22.6 Review Suggestions.
To obtain a "Suggestions list," press S. This is a list of words which resemble the original, and may be reviewed by pressing SPACE or BACKSPACE. The following 3 options are then available:
1. To display the original word, p