1 Getting Started.
Welcome to the BrailleNote PK, an innovative personal productivity system from Pulse Data International. BrailleNote PK incorporates a Braille style keyboard, an 18 cell Braille display, high quality responsive speech and a suite of powerful applications running under the Windows CE operating system, all packaged into a truly portable system. This User Guide tells you all about them.


1.1 Equipment Checklist.
Carefully unpack your BrailleNote PK. Save the box and packing materials for future use. Your BrailleNote PK package comprises the following items:
BrailleNote PK;
AC adapter;
USB to USB cable;
Serial to Serial cable
Serial to Serial and Serial to PS2 double cable;
Slim line carrying case;
CDROM with PC Software, User Guide files etc.

1.2 General Features.
The BrailleNote PK is a pocket size PDA with a Braille keyboard, and 18 cell Braille display. Each cell comprises 8 dots, allowing for both the display of 6 dot and 8 dot Braille, and has an associated cursor routing button. Six navigation keys on either side of the Braille display provide convenient navigation control.
The PK also has synthesized speech output that can be used in conjunction with the Braille display or on its own. 
The BrailleNote PK runs under the Windows CE operating system and incorporates email software, which is compatible with all of the popular mainstream email protocols. A Compact Flash card slot allows for additional data storage, running a card modem and Network options. USB and serial ports allow for cable connectivity with other devices.
The BrailleNote PK uses flash memory technology to retain information indefinitely even if the batteries run flat. 
The BrailleNote PK runs on AC power or batteries.


1.3 Software Features.
A multipurpose program, called KeySoft, running under the Windows CE operating system, is especially designed for people with a visual impairment. KeySoft provides the following functions:
A word processor called KeyWord that is powerful yet surprisingly simple to learn. KeyWord has most of the features of an office word processor, including unlimited text insertion, search and replace, indents, clipboard operations, spell check and so on. It can even directly import and export the popular Microsoft Word format documents.
An email program called KeyMail that lets you send and receive electronic mail. KeyMail works using a standard email connection. You can also send and receive attachments with your email.
An internet browser called KeyWeb, that allows you to search and use the world wide web and also read locally stored html documents.
A Media player that plays a range of audio format files. You can play files by themselves, or in the background of other tasks.
A calendar, scheduler and planner called KeyPlan. Your entries may include alarms that sound even if the BrailleNote PK is switched off.
An address list manager called KeyList that sorts your entries and allows flexible searching. Addresses can be copied into letters and email.
A synchronization Tool called KeySync that works in conjunction with KeyPlan and KeyList to keep their records up to date with MS Outlook on a PC.
A 10 digit scientific calculator called KeyPlus. Support is provided for both Nemeth and British Braille mathematics.
A book reader called KeyBook that enables you to read Braille books, or books in any standard text format including Microsoft Word format. Books opened in KeyBook are protected from accidental editing.
A Keyboard Learn function that helps you to learn the keyboard layout and the available quick key functions.
A File Manager that allows folder management and files to be copied, renamed, protected, deleted or translated.
A program called ActiveSync that allows the BrailleNote PK disk structure to be viewed and managed on a PC running Microsoft Windows.
A Braille Terminal mode that allows the BrailleNote to act as a Braille display for a screen reader such as Window Eyes, JAW’s, HAL and SuperNova running on a desktop or laptop computer.
A Remote Synthesizer mode that allows the BrailleNote PK to act as a speech synthesizer for other computers.
You can switch easily between these KeySoft tasks, which are fully integrated so you can transfer information between them.
KeySoft has both forward and back translators, so a text document can be imported into the BrailleNote PK and translated automatically into an uncontracted (grade 1) or contracted (grade 2) Braille document, and vice versa.
The BrailleNote PK can output its display to a separate visual display. Sighted observers or teachers can use the visual display screen to view what you are doing on the BrailleNote PK. A remote screen viewer based on the Palm handheld computer is also available.
Information can be transferred to and from another computer such as a PC or Apple Macintosh, or specialized equipment such as a selfcontained scanning system.
BrailleNote PK has a onehanded Braille input keyboard mode, providing convenience for people restricted to the use of one hand.


1.3.1 The Windows CE Operating System.
The Windows CE operating system version 4.2 is a modern, powerful operating system designed for small handheld computers. It supports many technologies such as email, desktop PC synchronization, portable mass storage and more. Handheld computers have quite different processors from the Pentium type processors incorporated in PC's that run the standard Windows operating system. Standard Windows programs like Microsoft Word and Excel do not run under Windows CE. Furthermore, programs like Pocket Word and Pocket Excel that run on handheld computers under Windows CE generally require a builtin visual display. Consequently standard Windows CE programs are not suitable for the BrailleNote PK.


1.4 Braille Display.
The Braille display is situated in the middle of the top of the PK, just above the SPACE bars. The electronic Braille display comprises eighteen identical eight dot cells that can display any Braille symbol. Each dot of the Braille display is, in fact, a pin that is controlled electronically. To display a dot the pin is raised, and the pin is lowered when there is no dot. When the display is off all dots are raised slightly and are somewhat spongy to touch. The Braille display is refreshable; it can be written and rewritten repeatedly.


1.5 Joystick
Housed in a small recess on the front edge of the PK is a joystick. It is used for navigating menus and lists. The joystick can be operated using your thumb without moving your fingers from the Braille display. 
The joystick scrolls in four directions; UP, DOWN, LEFT and RIGHT. 
You can also select a menu item by pressing the joystick in.


1.6 Touch Cursor.
If you run your finger up past Braille cell, you will notice that there is a curved, springy strip above it with a raised vertical ridge through the middle. This is the touch cursor button for that Braille cell. It is especially useful when editing a document. In KeyWord, for example, when you press a touch cursor button, the cursor moves to that cell. You can then edit the character displaying on that cell, if any. This is discussed in chapter 3.
The touch cursor can also be used to select an item from a menu or list.


1.7 Keyboard.
On the top surface of the BrailleNote PK as well as the Braille display, you will find the keyboard.
This comprises a set of eight Braille keys, two space keys, two pairs of control keys and two sets of three navigation keys. This section covers each of these in turn and how they are used.
There are eight square Braille keys, arranged in two rows of four, curving symmetrically out from the center. The three inner keys on each side represent the 6 dots of a Braille cell. The two extra keys on the extreme left and right are for your little fingers. The lefthand key is called BACKSPACE, or sometimes dot 7, and the righthand key is called ENTER, or dot 8. 
There are two SPACE keys on the PK keyboard that make up the space bar. You can press them both or just one of them, either way they perform the function of a space bar. They are found right on the front edge of the keyboard, to left and right of center. The surface of each is slightly dipped, for easy location and to help prevent accidental operation.
The pairs of round Control keys are located on either side of the space keys. 
At either end of the Braille display you will find three small round buttons. These are called Navigation keys.
In this User Guide, Braille key presses are described in the following way. The instruction:
Press F means that you should press the dots for the letter F, which are 1, 2, and 4, then release them. This instruction may also be presented as:
Press dots 124.
The order in which you press the keys does not matter. The character is typed when the keys are released. 
You will also encounter instructions such as: "press SPACE with F." This means that you press a space key as well as dots 124, and then release them. In KeySoft, a space key pressed by itself produces a space in the way you would expect but in addition, it can be used in combination with other keys to obtain many KeySoft commands. Similarly, the BACKSPACE, ENTER and Navigation keys can be used on their own or in combination with other keys.


1.8 CONTROL keys
The two pairs of slightly recessed round buttons on either side of the SPACE bars are called the CONTROL keys. They are mainly used for power and reset functions. From left to right, they are called C1, C2, C3 and C4. 
C1 and C2 are to the left of the SPACE bars, C3 and C4 to the right.
For information on how to use them for powering the unit on and off, refer to 1.9 Turning the BrailleNote PK on and Off.
For information on how to use them to perform resets, refer to 1.10 Resets.


1.9 Turning the BrailleNote PK on and Off.
There are two ways of turning the BrailleNote PK on and off. The one you will use most often is pressing the far right CONTROL key, C4, for three seconds (until it beeps once). This puts the BrailleNote PK into a standby mode, and is the best way to turn on and off for everyday usage. When you turn the unit on this way, you will be at the same place as you were when you turned off.
If you are putting the BrailleNote PK into storage for a while, you should power it right down by holding down the far right and far left CONTROL keys, C1 and C4, at the same time for three seconds, until it beeps twice, and the word "off" appears on the Braille display. This is not something you would do every day however as it also deletes any files you have created on the KeySoft System Disk. To turn it on again, repeat the holding down of the far right and far left CONTROL keys at the same time for three seconds. When the BrailleNote PK starts up, it will chime and announce the KeySoft version before putting you in the Main Menu.


1.10 Resets.
The Reset function is activated by holding down the two right hand control keys, C3 and C4, together with a combination of dot keys.
There are three kinds of resets possible on the BrailleNote PK, each has a different function. They are described below.
A.1.1 Standard Reset
Perform a standard reset when:
 prompted to do so during an upgrade/new feature installation program to install new drivers and restart KeySoft
 the BN stops responding for any reason (assuming the problem is not that the power is off, or the battery is flat!)
 the BN generally seems to not be its normal self.
To perform a standard reset, hold down the two right hand control keys, C3 and C4, until you hear a deep chirp. 
You will lose data if you have to reset while a file is open in the word processor, the planner is open, an email is being written or the address list is open and changes have been made and not saved, before performing the reset.
A.1.2 Reset with 1 2 3 held down.
Hold down the dots 123 then press C3 and C4 until you hear the BrailleNote PK chime.
Runs the original factoryinstalled software. Useful if an upgrade or addon has become corrupted and the BrailleNote PK will not start after a reset due to this. The data lost will be the same as above.
A.1.3 Reinitialize with 456 (Hard Reset)
If KeySoft still does not start, BrailleNote PK's memory may have been corrupted. If this has happened, then it is necessary to reinitialize the memory. Make sure the BrailleNote PK is switched on. Hold down keys 456 and then C3 and C4. The BrailleNote PK should beep immediately. Continue to hold down 456. After about ten seconds silence, a chime should sound and the BrailleNote PK should speak. Release the keys. KeySoft reports the software version: "KeySoft CE, version 6.0x. Build (number)" then takes you to the Main Menu.



1.11 NAVIGATION Keys
The 6 Navigation keys are used in conjunction with the Braille display when reading and navigating menus and lists.
The navigation keys can be set up for lefthanded or righthanded operation as discussed in 5.4.14 Navigation Key Set. You can also create a custom navigation key set up to suit your personal preference as discussed in 5.4.4 Function of Previous and Next navigation Keys. The factory setting is righthanded. 
For convenience we will refer to the navigation keys as a numbered set from 16, in the same configuration as a Braille cell, so on the left from top to bottom they are N1, N2 and N3, and on the right from top to bottom, N4, N5, and N6. Each also has a name relating to its function and in this user guide we will refer to the key by that name.
The navigation keys are named as follows:
N1: SLOW
N2: BACK
N3: PREVIOUS
N4: FAST
N5: ADVANCE
N6: NEXT
In the lefthanded configuration BACK and PREVIOUS are mapped to N5 and N6, and ADVANCE and NEXT to N2 and N3 respectively.
The SLOW and FAST keys control the speed of the continuous scrolling. To slow it down, tap the SLOW key repeatedly. To make it go faster, tap the FAST key.
Pressing SLOW and FAST together starts the Braille display scrolling continuously. Press them again and the scrolling will stop. 


1.12 Speech.
You can listen to the BrailleNote PK using either the builtin loudspeaker at the center back of the BrailleNote PK or headphones. If headphones are plugged in, the loudspeaker is automatically disabled.
The headphone socket is on the back of the BrailleNote PK, directly to the right of the central "bump".
The speech volume, speed and pitch can all be controlled by keyboard commands. These commands are described fully in 1.17.6 Setting Speech Volume Speed and Pitch, but nevertheless it is important to know how to control the volume of the speech right now.
To increase the volume press ENTER with dot 4 To gradually increase the volume you can hold down the ENTER key and tap the dot 4 key repeatedly.
To decrease the volume press ENTER with dot 1.
The speech supplements the Braille display. You might prefer the Braille display when editing text, reading detailed material or accessing notes during meetings but prefer speech for reading longer documents such as novels when reading for pleasure. We will explain how to turn off the speech or the Braille display later.


1.13 Headphones.
BrailleNote PK has a standard 3.5mm female headphone port that works with most commercially available headphones. The headphone port is located on the back panel, just to the right of the central hub.
Headphones will only work when Speech is turned on, and when headphones are plugged in, the speech will only be audible through the headphones.
Volume controls for media player and speech work as normal when using headphones. Adjust the volumes to suit your preferences. For more information on volume control of speech, refer to 5.16 Change Speech Volume Rate and Pitch and for the Media player, 15.1.7 Volume Control.


1.14 KeySoft Concepts.
Learning to use the BrailleNote PK is easy because the User Interface is very consistent. Similar operations in different parts of KeySoft are carried out in similar ways. This section covers the concepts behind the way KeySoft operates.


1.14.1 Help Messages.
At any point in KeySoft you can get information about the options that are available. To do this, press SPACE with H. KeySoft help is context sensitive, which means that you are only given help relevant to your current situation. Remember to press SPACE with H for Help when you need it. It does not affect your work in any way, and after you have finished reading the Help message, you are returned to the point at which you selected Help.
When the help system is being used to review a list of available commands, pressing ENTER on the displayed command will cause that command to be executed.
To read a longer Help message on the Braille display, use the ADVANCE navigation key and to review the message use the BACK navigation key. 
The Braille grade used when displaying text can be selected. The factory setting is Grade 2 Braille. You can change the setting as described in 5.4.6 Preferred Reading Grade.


1.14.2 Prompts.
Whenever KeySoft requires input from you, a brief message called a prompt is displayed. The prompt indicates what input is required from you. If you are unsure how to respond, press SPACE with H for help. Where possible, KeySoft offers reasonable suggested choices. 
BrailleNote PK provides prompts in Braille, speech or both together. The factory set up turns on both the Braille display and speech and the following discussion assumes that both are on. You can read the Braille display or listen to the voice or do both. In this User Guide when we say that the BrailleNote PK "displays a message" we mean that the message is both written on the Braille display and spoken. 
You can turn off one or other of the outputs; you will learn how to do this in 1.17.1 Turning the Braille Display On or Off and 1.17.2 Turning Speech On or Off.


1.14.3 Reading Prompts on the Braille Display.
Generally the prompts displayed in Braille are identical to what is spoken. Sometimes there are slight differences because what is appropriate in speech does not need to be displayed in Braille. Also, because the Braille display has a limited length, Braille output is limited to the number of whole words that fit on the display. If a prompt is longer than the Braille display or you are reading a long passage of Braille, you can scroll the Braille display to see the next group of words by pressing the ADVANCE navigation key. In the following discussion it is assumed that you will scroll to read the full prompt as necessary. Remember you can also scroll back to see the previous display by pressing the BACK navigation key.
To help reading longer messages and prompts you can press PREVIOUS together with BACK to move the Braille display one word to the left. Pressing PREVIOUS together with ADVANCE moves the Braille display one word to the right.
You can return to the previous prompt by pressing PREVIOUS at any time.


1.14.4 Repeating Spoken Prompts.
If you miss hearing a prompt when it is spoken the first time, don't worry. You can listen to it again by pressing SPACE with R.


1.14.5 Menus.
KeySoft uses a series of menus to provide a quick and easy way of performing many complex functions. Each menu contains a list of options from which to choose. For example, the Main Menu allows you to select the Word Processor, Planner, Address List, and so on. The selection of items is described in 1.15.3 Reviewing the Main Menu.
Many of the more frequently used functions are also available via shortcut key combinations. These are mentioned in context throughout this user guide, as well as being listed in the Command Summary.


1.14.6 Exiting the Current Activity.
Another concept used throughout KeySoft is that of exiting what you are doing and taking one step back to the previous option point.
You can do this by pressing SPACE with E particularly while using the keyboard, or the PREVIOUS navigation key particularly when you are using the Braille display.


1.14.7 Automatic Cutoff of Prompts.
KeySoft gives detailed spoken prompts and messages to help you learn the system. To prevent these messages slowing down an experienced user, speech is cut off automatically by the next keystroke.


1.14.8 Instant Access.
You can switch from one KeySoft task to another with a simple key sequence. For example, you can switch from the Word Processor to the Planner, and then return to the same point in your document. For information on how to do this, refer to 1.18 Switching Between Tasks.


1.14.9 Braille Documents.
KeySoft assumes that you want to create Braille documents, so that is the suggested choice.
You also have the option of generating text documents directly.


1.15 The KeySoft Menus.
1.15.1 Structure.
The entry point to KeySoft is the Main Menu, which contains 13 items. You can display each of these items in turn, and select one. 
When you have done this, you are generally presented with another menu. The system may extend to 3 or 4 levels of submenu. This structure is an important aspect of KeySoft. Items are grouped together for easy location, so a huge range of functions can be found from one starting point, the Main Menu. 
For example, if you start at the Main Menu and choose the Word processor option, you are presented with the KeyWord menu. This contains the following items: Create a document, Open a document and Setup options. These all relate to wordprocessing. 
Now let's see how the Main Menu works.


1.15.2 Reading a List or Menu.
You can read through any menu or list using only the navigation keys and Braille display. Consequently, you can keep your hands on the Braille display avoiding the need to go back and forwards between the Braille display and keyboard.
The navigation keys perform the following functions:
To step forwards through a menu  press the ADVANCE navigation key. Menu items are displayed one at a time.
To step back through a menu  press the BACK navigation key. Menu items are displayed one at a time in reverse order.
To select a menu item  press the NEXT navigation key.
To exit a menu  press the PREVIOUS navigation key.


Remember that these functions are also available through the joystick. You will soon ascertain which method suits you best.


1.15.3 Reviewing the Main Menu.
To start with, go to the Main Menu by pressing SPACE with dots 1 to 6. KeySoft displays: "Main Menu."
To display the first item of the Main Menu, press SPACE or ADVANCE. KeySoft displays: "Word processor."
You could select the word processor at this point, but our present object is to review all the items in the Main Menu. So, press SPACE or ADVANCE repeatedly, pausing to read and listen to each of the 13 options in the menu, which are:
Planner;
Address List;
Email;
Internet;
Media Player;
Book Reader;
Scientific Calculator;
File Manager, which allows files to be copied, translated, etc;
Utilities, which is a group of general purpose functions;
Terminal for Screen Reader, which allows the BrailleNote PK to act as a Braille display for other computers;
Remote Synthesizer, which makes the BrailleNote PK act as a speech synthesizer for other computers;
Keyboard Learn, which helps you to learn the Braille keyboard functions;
For Information press SPACE with I, which provides information about the BrailleNote PK such as the serial number and software version.
For the Options Menu, press SPACE with O, anywhere, which is a reminder of how to access the Options Menu.
The last item is: "End of Menu." Having stepped forward along the menu by pressing SPACE or ADVANCE repeatedly, you can step back by pressing BACKSPACE or BACK repeatedly.
When using speech, if you don't want to hear a complete announcement, you can cut it off and move to the next item by pressing SPACE or BACKSPACE. This speech cutoff occurs at all points in KeySoft.


1.15.4 Selecting from the Main Menu.
When KeySoft displays the option you want, press the ENTER key. The exceptions are Information and Options Menu, which contain directions on how to access them. Don't worry about getting in over your head, because you can always back out of a selection by pressing SPACE with E for exit on the keyboard.
When you have selected an item from the Main Menu, you are generally presented with another menu, from which you can again select an item. To display a Help message describing your options at any point, press SPACE with H. To return to the previous menu, press SPACE with E. To go directly to the Main Menu, press SPACE with dots 1 to 6.


1.15.5 Keyboard shortcuts.
As well as moving through the menus an item at a time as described in the previous section, you can take a keyboard shortcut directly to the menu item by typing its first letter. This automatically selects the item, so instead of having to press ENTER when the item is displayed, KeySoft takes you straight to the action selected when you would have pressed ENTER.
For example, if you were at the Main Menu and you wanted to go to the Word processor, you could press W. Instead of "Word processor", KeySoft will go straight to "KeyWord Menu". Press O and instead of "Open a Document", KeySoft will go straight to "Folder Name". This is a real time saver.


1.16 A First Experience.
Most people hate reading User Guides. They would much rather just have a go, on the presumption that if the product is any good, it should be obvious how it works.
If that's you, then this is your section. We'll go through two simple demonstrations: in the first we'll create a basic word processor document, and in the second we'll do an addition with the calculator. You should only need the simple commands that have been introduced so far.
If you are not keen on jumping in at the deep end, don't panic. It's not essential to follow these demonstrations, because after this part we'll revert to normal manual mode, and describe in detail all the wonderful things that the BrailleNote PK can do.

1.16.1 General.
Most people hate reading User Guides. They would much rather just have a go, on the presumption that if the product is any good, it should be obvious how it works.
If that's you, then this is your section. We'll go through two simple demonstrations: in the first we'll create a basic word processor document, and in the second we'll do an addition with the calculator. You should only need the simple commands that have been introduced so far.
If you are not keen on jumping in at the deep end, don't panic. It's not essential to follow these demonstrations, because after this part we'll revert to normal manual mode, and describe in detail all the wonderful things that the BrailleNote PK can do.


1.16.2 Writing a Simple Document.
The aim of this first exercise is to write a very simple document with the word processor. 
To reach a common starting point, go to the Main Menu by pressing SPACE with dots 1 to 6. Your BrailleNote PK displays: "Main menu."
To get to the word processor, press W. Your BrailleNote PK displays: "KeyWord menu."
To Create a document, press C, for Create, and your BrailleNote PK displays: "Folder name? General,"
KeySoft is asking which part of its filing system you want to use, and is offering the "General" folder. This is fine for now, so follow the prompt and press ENTER. KeySoft then displays: "Document to create?"
You are being asked to provide a name for the new document, so Braille a name such as: "test."
When you have typed the name, press ENTER. Your BrailleNote PK displays: "Top of document. Blank."
This means that you have created a new document named “Test,” and the cursor is sitting at the top of it. 
You are now free to Braille whatever you like. For this demo, just Braille a simple sentence such as: "This is a test of my new BrailleNote PK." Braille the first word and press SPACE. Each word is spoken when the space bar is pressed. Complete your sentence.
That's all we'll write for now. To finish this little exercise, press SPACE with E. Your BrailleNote PK displays: "KeyWord menu." You are back at the Word processor menu, and your new document has been automatically saved. If you press SPACE with E again you arrive back where you started, at the Main Menu.


1.16.3 Trying Out the Calculator.
You might also like to try out the Calculator, which you can do without any extensive knowledge of the BrailleNote PK. From the Main Menu, go to the Scientific Calculator by pressing S. You hear: "KeyPlus. Zero." 
This means that the Calculator is ready. If someone has previously used the Calculator and it displays a number other than 0, you can clear it by pressing SPACE with dots 356.
Both the Nemeth Braille Code for Mathematics and the UK Braille Mathematics Notation are supported. The correct code for your country is automatically selected when you set up your Calculator Braille Language as described in 5.4.10 Computer Braille Language. The following exercise assumes use of the Nemeth mathematics code.
Let's try calculating 2 + 3. The BrailleNote PK knows that you are using the Calculator, so you don't need to use any number signs. The numbers 1 through 9 and zero are just the letters A through J. Input the following key sequence without using the SPACE bar in between entries. First Braille 2, which is the letter B. Because we are assuming use of Nemeth code for mathematical symbols, the "plus" operand is represented by Braille dots 346. Then Braille 3, which is the letter C. Complete the calculation by pressing ENTER. The number 5 will be displayed.
You can review the calculation by pressing the PREVIOUS and NEXT navigation keys together. The Braille display will show 2 + 3 = 5, in Nemeth. Pressing the PREVIOUS and NEXT navigation keys again will return to just displaying the answer. If the speech is on, the speech will mirror the content on the Braille display.
To complete the exercise, press SPACE with dots 1 to 6, to return to the Main Menu.


1.17 General Functions.
Some useful general functions are available wherever you are in KeySoft. These functions may be accessed from the Options Menu, or often more conveniently via a Quick Command sequence.
The general functions allow you to control the configuration of Time, Date, Braille settings and so on. You could be using the Word processor, or using the Calculator, or reading a menu when you request one of these functions. After display of the requested function you are returned to the place from where you initiated the request.
The Quick Commands typically use the SPACE, BACKSPACE or ENTER key in combination with another letter. For example, ENTER with T displays the current time.
Not all items on the Options Menu have an associated Quick Command key combination.
Pressing SPACE with O anywhere in KeySoft will access the Options Menu. KeySoft displays: "Options menu." The Options Menu can then be reviewed by pressing the SPACE and BACKSPACE keys on the keyboard. The Options Menu comprises a long list of items. Only some of the items are relevant at this point but the complete list is provided so you know what to expect when you read the menu. Where applicable, the equivalent Quick Command is also given.
The Options Menu contains the following items:
Date;	ENTER with D
Time Options;	For Time press ENTER with T
	For Stopwatch press ENTER with W
Grade for Braille entry and Keyboard type;
Braille Display Options;
Keyboard settings;	BACKSPACE with ENTER with K
Review voice;	BACKSPACE with ENTER with R
Connectivity;
Visual display;
Next appointment;	ENTER with N
Power and battery status;
User Guide;	BACKSPACE with ENTER with H
Insertion;	ENTER with I
Spell. Repeat and spell;	ENTER with S
Hear punctuation. Repeat with maximum punctuation;	ENTER with H
Change task;	Function with S 
and finally the speech settings, a list of 6 items that tell you how to adjust the volume, speed and pitch of KeySoft's speech.
The "Insertion" item is displayed only when it is appropriate to insert such things as the date or time such as in KeyWord.
To select an item, move through the menu until the required item is displayed, and then press ENTER. Alternatively, from anywhere in the Options menu, press the initial letter of your choice. This does not apply to the speech settings, which are discussed in 1.17.6 Setting Speech Volume Speed and Pitch.
We will now deal with some of the more commonly used items in the Options menu. All the functions in the Options Menu are detailed in Chapter 5.


1.17.1 Turning the Braille Display On or Off.
To turn off the Braille display, hold down the NEXT navigation key, press SPACE, then release both keys. The same key combination turns the Braille display on.
Note that if the Braille display is turned off when speech is off, speech is forced on. This avoids having both Braille and speech off simultaneously.
The function to turn the Braille display off is also available from the Options Menu, under Braille Display Options.


1.17.2 Turning Speech On or Off.
There are three speech options: Speech On, Speech on Request and Speech Off. If speech is currently on, hold down the PREVIOUS navigation key, press SPACE, then release both keys to select Speech on Request. KeySoft displays: "Speech on request."
To select the next option, Speech Off, press the same key combination again. KeySoft confirms that speech is off by displaying "Speech off" only on the Braille display. To turn Speech On again, press that key combination again. KeySoft displays: "Speech on."
You are returned to where you started with Speech On.
When the Speech on Request option is selected, KeySoft only speaks when you use a command that is a specific speech command. For example, in KeyWord, the word processor, when you move forward wordbyword using SPACE with dot 5, nothing is spoken. However if you use the dedicated "Speak Word under Cursor" command, SPACE with dots 25, the word under the cursor is spoken.
Note that if speech is turned off when the Braille is off, the Braille display is forced on. This avoids having both Braille and speech off simultaneously.
The function to select Speech On, Speech on Request, or Speech Off is also available from the Options Menu, under Review Voice.


1.17.3 Startup Braille and Speech Mode.
The BrailleNote PK may be forced to start in one of three modes when it is switched on. You may choose to start with Braille only, speech only, or both Braille and speech.
This feature is very convenient if, for example, you have previously been using both Braille and speech, but you are now attending a meeting and for privacy you wish to start in the Braille only mode.
As you turn on the switch, simply hold down one of the following key combinations:
Speech only:	dot 2;
Braille only:	dot 3;
Speech and Braille:	both dots 2 and 3.

1.17.4 Setting the Keyboard Voice.
The first of these settings determines how KeySoft speaks what you type. Press SPACE with O, then K for Keyboard. KeySoft displays: "Keyboard voice? Words."
The options are as follows:
To turn off speech altogether, press F followed by ENTER;
To spell words as they are typed, press S followed by ENTER;
To speak whole words, press W followed by ENTER;
To both spell and speak words, press B followed by ENTER;
Or just press ENTER to leave the selection unchanged.
The suggested setting is "Words."
You can request help, using SPACE with H for a reminder of these options.
Three further Keyboard settings are then presented relating to your preferred typing Braille grade, alerting of prompts requiring input of computer Braille and whether you wish to use 6 or 8 dot computer Braille. See 5.5.2 Preferred Keyboard Braille Grade.
To leave the Keyboard Settings, press SPACE with E.


1.17.5 Repeating an Announcement.
As we have already mentioned, you can get KeySoft to say a prompt again by pressing SPACE with R if you didn't quite catch it. To repeat the prompt with variables such as file names or folder names spelled out, press ENTER with S.
To reveal the most detail, you can repeat the last prompt with full punctuation and spaces. To do this, press ENTER with H.
After either command you are returned to your original place in KeySoft.


1.17.6 Setting Speech Volume Speed and Pitch.
The characteristics of BrailleNote PK's voice can be changed anywhere in KeySoft, as follows:
For higher volume, press ENTER with dot 4;
For lower volume, press ENTER with dot 1;
For faster speech, press ENTER with dot 6;
For slower speech, press ENTER with dot 3;
For higher pitch, press ENTER with dot 5;
For lower pitch, press ENTER with dot 2.
There are 32 volumes, 16 speeds and 16 pitches, and they change one step at each key press. A reminder of the commands is given in the Options Menu, at the end of the list.


1.17.7 Power and Battery Status.
The BrailleNote PK Power & Battery status can be obtained at any time. Press SPACE with O, then P.
KeySoft displays the battery charge level as a percentage of fully charged, and whether the AC Adapter is On or Off.


1.18 Switching Between Tasks.
KeySoft allows you to move directly from one KeySoft task to another without returning to the Main Menu. You can switch between the Word processor, Scientific Calculator, Planner, Address List, EMail, etc. For example, if you are writing a document and you need an address, you can switch directly to the Address List, look up the address, and then return to the Word processor. You are placed back at the same point in your document.
The following hot keys are available for switching tasks:
To select the Word processor press BACKSPACE with ENTER with W;
To select the Scientific Calculator press BACKSPACE with ENTER with S;
To select the Planner press BACKSPACE with ENTER with P;
To select the Address List press BACKSPACE with ENTER with A;
To select the Email system press BACKSPACE with ENTER with E;
To select the Book Reader press BACKSPACE with ENTER with B;
To select the Internet browser, press BACKSPACE with ENTER with I;
To select the Media Player, press BACKSPACE with ENTER with M.
There is also a Task menu available. To access this, either:
1. Press SPACE with O for the Options menu then M for Move to another task, or
2. Press Function with S.
KeySoft displays: "Task menu."
You can make a selection by either:
1. Review the menu items using SPACE or ADVANCE and select one by pressing NEXT or ENTER. or,
2. Press the initial letter of the task; for example, W for Word Processor.
Remember that, if necessary, you can always get back to the Main Menu by pressing SPACE with dots 1 to 6.


1.19 Keyboard Assistance.
There are two ways of getting help with keyboard input. The first is available from the Main Menu, and is called "Keyboard Learn." In Keyboard Learn, KeySoft displays the letter or sign of any dot combination that you press and also speaks it, but no further action results. It also displays the function of the navigation keys and key commands that are always available. For example, pressing ENTER with T will give the response “display the time.”
Keyboard Learn is invaluable for familiarizing yourself with the keyboard layout and Quick Commands that are available at any point within KeySoft.
The second mode works in the Word processor, Web browser, Calculator, Planner and Book reader. It is called Announce Key mode, and can be entered by pressing SPACE with W. In addition to displaying letters and signs, the function of any key or key combination is displayed. For example, in the Word processor, SPACE with dot 2 displays: "Back one word," without causing any further action.
Announce Key mode is helpful for learning the commands available in the selected KeySoft application.
You can exit either mode by pressing SPACE with E.


1.20 OneHanded Mode.
BrailleNote PK provides a onehanded mode for users restricted to the use of one hand for Braille input. To turn on this mode, switch your BrailleNote PK on by pressing C4, then immediately hold down BACKSPACE, and keep holding it down until "Onehanded mode" is displayed. This mode stays in effect until it is deliberately turned off. 
To type a character in onehanded mode you can press the dots at any time and in any order. When you have pressed all the required dots, press SPACE, and the character is entered. To enter the letter J, for example, you might press dot 2 first, and then dots 4 and 5 separately or together. After releasing the keys, press SPACE, and J is entered. To speed input the concluding SPACE may be performed in conjunction with key input. For example, to enter the letter J, you could press dot 2 first, and then dots 45 and the SPACE bar together. 
A command that includes SPACE can be obtained by pressing SPACE both before and after the other keys. For example, to return to the Main Menu, press and release SPACE, then press and release dots 1 to 6 in any combination or order, then press and release SPACE again. 
To make a space between words, press SPACE twice, after pressing SPACE once to enter the last character typed. 
The operation of the navigation keys remains the same as in twohanded mode. 
To return to twohanded mode, switch your BrailleNote PK on by pressing C4, then immediately hold down ENTER, and keep holding it down until KeySoft starts normally. If onehanded mode is on, the BrailleNote PK will advise this each time it is powered on, and will also advise what to do to return to the standard twohanded mode. 

1.21 Saving before Switching off.
Before you switch off your BrailleNote PK, it is good practice to return to the Main Menu first. This ensures your current work is saved. If you don't do this, and subsequently the battery becomes discharged, the current version of your work will be lost. That's fairly unlikely, but it's good insurance for the cost of one keystroke.
If you have storage cards and/or an external memory drive , you should consider backing up your work regularly. It's a common thing to do with any computer. It minimizes the amount of data you could lose should a computer or software "crash" occur. You can back up all your working files by using the Back up function in the Utilities menu, as described in 14.1.1 Backing Up.


1.22 Setting Time and Date.
When you first get your BrailleNote PK you should check that the time, date and Time Zone settings are correctly set. By selecting your correct time zone, you can have the BrailleNote PK’s clock adjust automatically when you select whether you are in or out of daylight saving time.
If the BrailleNote PK’s battery goes completely flat, the system will advise that the time and date need to be set when the machine is restarted.
To display the current day and date, press ENTER with D.
To display the current time, press ENTER with T.
These commands are available from any place within KeySoft. If either the date or the time is incorrect you can set new values and have them displayed in your preferred format from the “Date and Time Set” option in the Utilities Menu.
To set the Date and time, follow this procedure. Remember that online help is available at any point by pressing SPACE with H, and that if you wish to leave a displayed value unchanged, just press ENTER to move onto the next item in the list. You may exit the setup list at any point by pressing SPACE with E.
1. Return to the Main Menu by pressing SPACE with dots 1 to 6.
2. Press U to go to the Utilities Menu.
3. Press D to go to the Date and Time set option.
4. Choose your preferred date format. For USA format where the date is in the form month/day/year press S, or for UK format where the date is in the form day/month/year press K. To save your entry, press ENTER.
5. Choose your preferred time format, 12 or 24 hour. For a 12hour clock press A, for a 24hour clock press B then complete your entry by pressing ENTER.
6. Select your Time Zone. To cycle through the list of time zones, press SPACE with dots 34. Alternatively press the initial letter. Complete your entry by pressing ENTER.
7. In daylight saving time: Press Y if you are in daylight saving time, or N if you are not, followed by ENTER.
8. Enter the current time. Press SPACE with H to display instructions on how to enter the time in the format you have selected.
9. Enter the current date. Press SPACE with H to display instructions on how to enter the date in the format you have selected.
After setting the time and date you will be returned to the Utilities Menu.


1.23 User Settings.
BrailleNote PK provides many user definable options. As you get to know more about how your BrailleNote PK works, you can change the way it behaves to better suit your personal preferences. Your BrailleNote PK supplier will most probably have set the User settings most appropriate to your needs. The following items will be of principal interest:
Speech; volume, rate, and pitch;
Time and date correctly set, and in preferred format;
Keyboard input voice setting; words, characters, or off;
Review or reading voice settings; punctuation settings, numbers or digits;
Preferred cursor shape on Braille display;
Preferred Braille reading grade;
Braille language; US, UK, or Australian;
Braille grade for keyboard input; grade 1, or 2;
Calculator language Nemeth or UK math;
Computer Braille language; US, or UK;
Computer Braille 6 dot or 8 dot;
navigation key layout;
Spelling checker dictionary language installed;
Address list database installed;
Email database installed.
Some of these items have already been covered in this chapter, but for convenience, Appendix A of the User Guide provides additional assistance and, if appropriate, a reference to the relevant section in the User Guide. The next section explains how to use the Electronic User Guide to read a particular section of the user guide. After reading this next section, you could use the Electronic User Guide to read Appendix A, User settings for the BrailleNote PK.


1.24 User Guide.
The User Guide is built into KeySoft, so that you can look it up any time you want. Using either the Table of Contents or the Index to locate a reference, the User Guide will take you directly to the topic you wish to read.
If you wish to read the User Guide like a book rather than look up specific references, simply open the chapter or appendix in the Book Reader like any other book file. You will find the files in the Manuals folder on your KeySoft System Disk.
Alternatively, the entire User Guide is available in several PC friendly formats on the CDRom that came with your BrailleNote PK. This gives you the option of working through a chapter trying things out on the BrailleNote PK while reading the user guide on a PC, printing or embossing a copy etc.
The rest of this section concentrates on the onboard User Guide, how to access it and how to use it.


1.24.1 Onboard User Guide.
You can access the User Guide through the Options Menu, or by the quick command BACKSPACE with ENTER with H. You can look up a topic in the Table of Contents or Index, and read that section of the user guide. When you are finished with that section, you can return to the Table of Contents or Index or exit the user guide. You are returned to your original place in KeySoft when you exit. 
If you have edited your user guide KeyWord Text files in any way (a practice we do not recommend as it can interfere with the table of contents and index functions) it is important to note that the user guide files are loaded on every reset. This means that to save any edited copies, you should first change the file names so the newly loaded copies do not over write them.
To refer to the User Guide either press SPACE with O for the Options menu, then U for the User Guide, or BACKSPACE with ENTER with H. 
If this is the very first time you have accessed the Electronic User Guide your BrailleNote PK displays:
"Look up Table of Contents or Index?"
Press T to select the Table of Contents or I to select the Index. KeySoft confirms your selection. 
If you have accessed the User Guide before, your BrailleNote PK displays:
"Continue reading (reference)?"
where "reference" is the last topic accessed. If you press Y to continue you are returned to that topic. If you press N you go to the Table of Contents or Index. 
The Table and Contents or Index both respond to initial letter searches. To jump to the items starting with a letter, press that letter. To move through the items, press SPACE or ADVANCE to go forwards and BACKSPACE or BACK to move back.
Once the desired item has been found, press ENTER to select it. If the item has subindexes, repeat the selection procedure. You can then read the selected section like you would any document. 
Once you have entered the User Guide at a particular place, the following review commands are available for reading the content:
To read from the start of the previous sentence, press SPACE with dot 1;
To read from the start of the current sentence, press SPACE with dots 14;
To read from the start of the next sentence, press SPACE with dot 4;
To read from the start of the previous paragraph, press SPACE with dots 23;
To read from the start of the next paragraph, press SPACE with dots 56;
To skip back one section, press SPACE with dots 123;
To advance one section, press SPACE with dots 456;
To go back to the Table of Contents or Index press BACKSPACE;
To exit the User Guide and return to your original place in KeySoft press SPACE with E.
To continuously read a section of the User Guide using speech, select your starting point from the Table of Contents or Index as discussed above, then press SPACE with G. To pause reading, press BACKSPACE with ENTER.
You can issue the review commands while reading is in progress or after it has stopped. If you give a command while reading is in progress, what is currently being displayed is cut off and reading begins immediately from the new position. This provides a very convenient method of quickly panning through a section of the User Guide. If you are continuously reading, you can jump forward or back through the text by sentence or paragraph without halting the continuous reading function.


1.24.2 Location of User Guide Files.
As an alternative to accessing the Electronic User Guide through its Table of Contents or Index, you can also read the User Guide as a number of KeyWord documents. Each chapter and appendix is a separate KeyWord text document. As of version 5.0 of KeySoft, you may notice that each file name ends with a two letter code such as bb, bq, pk, vb or vq. This identifies the model type – the first letter is b for BrailleNote or v for VoiceNote, the second letter is b for BT, q for QT. The PK files have pk after them. If the code is not correct for your model, contact your distributor.
These files are all stored in a folder called "Manual" on your KeySoft System Disk drive.


1.24.2.1 User Guide Version Check.
There is a simple version check built into the User Guide. Simply access the Index, and select the "Version" entry in the usual way. When you press ENTER it will announce the heading "Version" after which it should say, "This manual is for the BrailleNote PK using version x.x of KeySoft." If the model name or version is not what you expected, contact your distributor.


1.25 Where to Now.
By now you should have a good basic knowledge of the BrailleNote PK and KeySoft. The entire User Guide is stored in the BrailleNote PK so you can read each chapter at your leisure.
The User Guide can be read using your BrailleNote PK as previously described. A good starting point is to browse through the Table of Contents, as this will provide you with an appreciation of the topics covered in the User Guide. The distributor who sold you your BrailleNote PK can supply this. There is also a folder on the BrailleNote Family CDRom provided with your BrailleNote PK that contains text versions of all the model's user guides, so that you can read it using a PC.
Please read the next chapter, which concerns practical hardware matters like the batteries, port connectors and card slot. To read chapter 2, follow the procedure discussed in the previous section. You will find chapter 2 in the Table of Contents so you can select it from there and start reading.
After Chapter 2, the remainder of the User Guide is all about KeySoft and you can pick and choose what to read. If you are new to KeySoft, you might want to work through Chapter 3, which introduces the basic Word processor functions. You might then want to read Chapter 5, which deals with the functions available via the Options Menu, or Chapter 6 for advanced word processing features. Alternatively, you can read Chapter 7 on the Calculator, Chapter 8 on the Planner, or Chapter 9 on the Address List.
If you are interested in using email or accessing the internet, and/or using the other connectivity options the BrailleNote PK offers, read Chapter 12 on Connectivity, then Chapter 10 on Email, or Chapter 11 on the Web Browser, depending on your interest and requirements.
Chapter 12 describes use of the File and Folder Manager, and the translation of files from Text to Braille and other formats. Chapter 13 covers the Utilities menu, where topics like backing up, restoring files and software upgrades are discussed.
Chapter 15 covers the Media Player.
Chapter 16 provides a convenient listing of all the keyboard commands for the BrailleNote PK. These are categorized under general commands as well as commands for each of the applications of KeySoft.
You might find it tedious to read a User Guide, but we have endeavored to make sure it is full of useful information, and it's surprising what sticks in your memory. When people say, "I didn't know you could do that!" it usually means that they haven’t read the User Guide.
And remember; please make frequent use of BrailleNote PK’s superb Help that you can access at any point by pressing SPACE with H. It's a valuable source of information, whatever part of KeySoft you are using.


1.26 Version.
This manual is for the BrailleNote PK using version 6.0 of KeySoft.
End of Chapter Getting Started.



2 BrailleNote PK Hardware.
2.1 AC Adapter and Battery.
The BrailleNote PK can operate from its internal rechargeable battery or from its AC adapter. The length of time you can run the BrailleNote PK from a fully charged battery is typically over 20 hours before it becomes flat. Activities like emailing and connecting using bluetooth or wireless networking increase the drain on the battery. 
The BrailleNote PK warns you if the battery is getting low. When the battery gauge indicates that the battery is less than 10% full, the following warning is displayed periodically:
"Battery is low."
If possible, connect the AC adapter to recharge the battery now. If not, you typically have about 2 hours of battery life remaining. If the battery continues to run down and becomes nearly flat, KeySoft displays the following message:
"Battery is critical."
If this message is displayed you should act within the next 30 seconds or your BrailleNote PK may discharge itself, which has the same effect as a dots 456 reset i.e. wiping any user files on the KeySoft system disk. The time available to switch off may be as little as 30 seconds but it is typically 15 to 20 minutes if you are not using high current accessories. You have two options. You can connect the AC adapter and carry on working indefinitely, or you can save your current work and switch off. To save your work, just return to the Main Menu. If the BrailleNote PK switches itself off, it cannot be switched on again until it is powered from the AC adapter. While the AC adapter is connected, the battery gauge will always display 100 percent.


2.2 Charging the Battery.
To charge the battery, simply plug the AC adapter in and the BrailleNote PK looks after the battery charging itself.
If the BrailleNote PK battery is flat and the AC adapter is connected, the battery is fast charged in about 2 hours. Charging takes less time if the battery is only partially discharged. You can charge the battery and run the BrailleNote PK simultaneously although the battery may take longer to charge. You can leave the AC adapter connected indefinitely without any risk of damaging the battery. To connect the AC adapter, locate the power socket on the back of the BrailleNote PK, near the lefthand corner of the case. Insert the plug on the AC adapter cable into the socket, and plug the AC adapter into a wall socket. The BrailleNote PK displays: "AC adapter on.”
The message is displayed even if the BrailleNote PK is switched off. If this message is not displayed after a second or two, check that the AC supply is switched on, and that the plug on the end of the AC adapter cord is inserted securely into the BrailleNote PK's power socket.
When the battery is charging, if the AC supply is interrupted, or the AC adapter is disconnected the BrailleNote PK displays: "AC adapter off.”
This message, too, is displayed even if the BrailleNote PK is switched off.


2.3 Checking Power Status. PK
You can check the stateofcharge of the battery and whether the AC adapter is connected from anywhere in KeySoft by pressing SPACE with O, then P.
First, the battery stateofcharge in percent is displayed: “Level c percent,”
where c is the battery's stateofcharge. Then the AC adapter status is displayed: "Adapter (status),"
where "status" is either "on" or "off." After these messages are displayed, you are returned to your original place in KeySoft. .
Remember that when the AC Adapter is connected, the percentage will always display as 100 percent.


2.4 Battery Care.
Like all rechargeable batteries, as the BrailleNote PK battery ages its capacity reduces. If your BrailleNote PK is used every day we expect that the battery will last typically 18 months before the battery's capacity is noticeably lower than it was 18 months before. We recommend that you send the BrailleNote PK back to an authorized BrailleNote PK service center to replace the battery. Replacement batteries are expected to last typically 18 months before they too, need replacing.


2.4.1 Operating Temperature.
Batteries are particularly temperature sensitive. Exposure to temperatures outside of the ranges indicated below can cause the battery to cut out altogether.
The battery lasts longer if the BrailleNote PK is used in and stored at the same temperature range that you are comfortable in. If possible, avoid exposing the BrailleNote PK and its battery to high temperatures. The battery should only be charged in ambient temperatures from 50 to 104 degrees Fahrenheit or from 10 to 40 degrees Celsius. If the BrailleNote PK has been exposed to temperatures outside this range, leave it at room temperature for at least half an hour before plugging in the AC adapter. If you want the greatest capacity and longest life out of the battery we recommend that you keep the BrailleNote PK in a temperature range of 60 to 86 degree Fahrenheit, or 15 to 30 degrees Celsius.
To help ensure the BrailleNote PK is not overheated, we recommend that you do not leave it near a window, in a car, or in any other space where the sun can cause much higher temperatures than the ambient temperature. 


2.5 Long Term Storage.
If you store a BrailleNote PK for more than two to three weeks, the battery will become completely flat. If the battery was less than fully charged prior to storing the BrailleNote PK, the time for the battery to become fully flat will be shorter. This is because BrailleNote PK's battery self discharges internally and because BrailleNote PK draws a very small amount of current even when it is switched off. 
If you intend to leave the BrailleNote PK switched off for more than a few days, fully charge the battery beforehand, or leave the AC adapter connected if this is convenient. If you intend to store a BrailleNote PK for more than two to three weeks without the AC adapter connected, ensure your work is saved by returning to the Main Menu, and fully charge the battery before putting the BrailleNote PK into storage. 
When you take a BrailleNote PK out of longterm storage, first connect the AC adapter to charge the battery. Switch the BrailleNote PK on by pressing C1 and C4 together. If the battery has gone quite flat, you will be prompted to reset the time and date and so on. 

2.6 Using the Serial Port.
Reach beyond the keyboard to the back of your BrailleNote PK and investigate the layout of the back of your BrailleNote PK. This is where all the sockets and connectivity points are arranged. From the right there is a serial port, two recessed lights, USB port, headphone socket, a rounded protrusion that houses the inbuilt Bluetooth transceiver, the compact flash slot and the AC adapter socket.


2.6.1 Serial Port.
The serial port on the BrailleNote PK is a lot smaller than the standard 9 pin serial port. However it does the same thing  providing a connection to other devices such as a PC and a computer style qwerty keyboard. 
The serial plug goes into the port flat side up. It has two little lugs on either side that operate a locking mechanism that holds the plug in the port. To remove the plug, push these lugs in as you slide it out.
Because the serial port is a nonstandard type, the BrailleNote PK is shipped with its own cables, two in this case. One is a serial to PS2 adapter and is about 12 inches long, and the other is serial to 9 pin serial that also has a PS2 plug cable attached. You can use this second type of cable with just the serial to serial cable, to link up with a PC. 
The PS2 plugs are for use with a separate keyboard. The short serial to PS2 adapter allows you to plug the keyboard directly into the BrailleNote PK. The PS2 plug cable joined into the serial to serial cable allows you to be plugged into a PC with the 9 pin serial plug while also being plugged into a separate keyboard dedicated to the BrailleNote PK. This is great as you get two types of connection from the one serial port. For more information on using the BrailleNote PK with a separate keyboard, please refer to 15.2.2 Connecting to a PS2 keyboard.


2.6.2 USB Client Port.
The port to the left of the serial port is a USB clientonly port. This means that you can plug it into the USB port of a PC and perform tasks, but you can't plug into a "dumb" device, like a keyboard, using USB. The primary purpose of the USB client port on the BrailleNote PK is to allow you to access a PC via ActiveSync, with the option of accessing the internet over that connection. This is explained in 12.13.5 ActiveSync using USB


2.7 Compact Flash Cards.
A Compact Flash card is 3.5cm by 4cm, about the size of a matchbook. It provides considerable extra data storage, and cards come in a large range of capacities running into several gigabytes.
The BrailleNote PK has a card slot for Compact Flash cards. This slot is located on the back of the unit. As well as allowing you to use Compact Flash cards for extra data storage, the Compact Flash card slot can be used for data storage using a CF memory card, or as a plug for Compact Flash card type accessories. 

2.7.1 Inserting and Removing Compact Flash Cards.
The Compact Flash card is wider than it is long, so it is important to orient the card correctly, as attempting to plug the shorter side in may damage the pins in the back of the slot. Also, a polarizing key makes the card more difficult to plug in if it is the wrong way up. A simple strategy for finding the correct orientation is to just try gently plugging it in. If it engages, gently push it home. If it resists being inserted, take it out, invert it and try again.
You can also identify most Compact Flash cards' correct orientation by touch. The front of the Compact Flash card is the longer side that has two rows of pin sized indentations. The bottom side of most Compact Flash cards has a slight grip ridge along the opposite edge.
You could label the Compact Flash card once you have identified the correct orientation.
Compact cards can be installed with the BrailleNote PK switched on. When you do so the BrailleNote PK displays: "Card inserted."
To remove a Compact Flash card, hold the card firmly and pull it out. This is quite tricky if you have big fingers or no fingernails. Most Compact Flash cards have a grip ridge that makes them easier to grasp. If the card is unplugged with the power on, BrailleNote PK displays: "Card removed."


2.7.2 Accessing files on the Compact Flash Card.
The Compact Flash card slot is treated as a drive by KeySoft. To access files on the Compact Flash Card, at any file prompt, go to the drive list and press C for compactflash card. Proceed as normal.


2.8 Using a Remote Visual Display.
BrailleNote PK can provide a text output via the serial or USB ports to a visual display. Sighted observers or teachers can use the visual display screen to view KeySoft's prompts and help messages, and your text if you are typing a document. The visual display can be a terminal or a PC, laptop or handheld computer running terminal emulation software. The terminal or terminal emulation software must emulate a DEC VT100 or an ANSI terminal.
For PC's running Windows, "HyperTerminal" is provided as part of the communications accessories and can be used as the terminal software. To facilitate the use of HyperTerminal as the remote Visual Display for the BrailleNote PK, a program shortcut is provided on the CDRom supplied as part of the BrailleNote PK package.


2.8.1 Connecting a Visual Display to the Serial Port.
In the following discussion when we refer to a terminal, we mean either a dedicated terminal or a PC running terminal emulation software. 
The following procedure might require the help of a technician if the terminal is unfamiliar to you. The procedure involves connecting the BrailleNote PK to the terminal using a cable and setting up the terminal to communicate at a certain speed and format. This can be done manually for some terminals. Or if the terminal is intelligent, done by the terminal itself as it automatically detects the serial speed and format. The necessary settings are:
bit rate: 38400 bps.
parity: none.
data bits: 8.
stop bits: 1.
To connect BrailleNote PK's serial port to a terminal, use the double serial to serial cable provided. Plug the small end of the serial cable into the serial port as described in 2.6.1 Serial Port. Plug the junction end of the cable into a matching socket on the terminal. Ensure the terminal is switched on. 
Finally, direct the BrailleNote PK to drive the serial port by selecting the remote visual display output as described in 2.8.2 Turning the Visual Display On and Off below. Now, when the BrailleNote PK displays something such as a prompt the terminal should also display the corresponding prompt. If the terminal responds when the connected BrailleNote PK displays something but the terminal's display is not intelligible then the speed and/or format are probably not right. Correct the settings and retry.


2.8.2 Turning the Visual Display On and Off.
The last step towards providing a visual display is to have your BrailleNote PK send text to the serial output. Press SPACE with O, then V for Visual display. KeySoft displays:
"Visual display, Currently off."
The options are:
To turn the visual display ON press N then ENTER;
To send the visual display to the Serial port press S then ENTER;
Or just press ENTER to leave the selection unchanged.
To turn the visual display off again after use, press SPACE with O, then V, then F for OFF then ENTER.
Use the serial port if you are using a standard computer terminal or a PC running a terminal emulator program.


2.9 Braille Terminal for Screen Reader.
BrailleNote can act like a remote Braille line or terminal. You can then run a screen reader, for example Window Eyes, JAWS, or HAL on a desktop PC, using the BrailleNote PK as its Braille display.
The serial communications or null modem cable provided with your BrailleNote PK should be used to connect the PC to your BrailleNote PK. If your PC's serial port has a 25 pin connector you will need to use the 9 pin to 25 pin adapter also provided. Plug the cable into the serial port on the rear of BrailleNote PK as described in 2.6.1 Serial Port. Plug the other end into a serial port on your PC.
To access the Braille Terminal, either go to the Main Menu and press T, or from anywhere, press BACKSPACE with ENTER with T. KeySoft displays: "Braille Terminal."
The BrailleNote PK now acts as a Braille display connected to the serial port of the desktop PC. You are able to run a screen reader from the desktop keyboard, and BrailleNote PK displays text on its display. Refer to your screen reader documentation for details of how the screen reader interacts with the BrailleNote PK. The screen reader will have an associated driver, and maybe other configuration files, that determine the function of the BrailleNote PK keyboard when it is being used as a Braille display.
BrailleNote PK cannot be used for its normal functions while it is acting as a remote Braille display, however, you can use the "Change Task" option to temporarily leave the Braille Terminal. For example, during a screen reading session, you may wish to temporarily switch to the Planner to add an appointment, and then switch back to using the Braille Terminal mode. To exit the Terminal for Screen Reader mode, press SPACE with E and you are returned to the Main Menu.
You should plug in the AC adapter if you intend to use your BrailleNote PK as a remote display for an extended period.


2.10 Remote Synthesizer.
Your BrailleNote PK can act like a Keynote Gold Stand Alone speech synthesizer. You can then run a screen reader on a desktop PC, using your BrailleNote PK as its synthesizer.
You must connect your BrailleNote PK to your PC as described for the Braille Terminal in 2.9 Braille Terminal for Screen Reader.
On your BrailleNote PK, at the Main Menu, press R. KeySoft displays: "Remote synthesizer ready."
The BrailleNote PK now acts as a Keynote Stand Alone synthesizer.
On the Braille display, the message "Remote synthesizer ready" will remain while the BrailleNote PK is being used in this mode.
BrailleNote PK cannot be used for its normal functions while it is acting as a synthesizer. To exit the Remote Synthesizer mode, press SPACE with E and you are returned to the KeySoft Main Menu. You should plug in the AC adapter if you intend to use your BrailleNote PK as a remote synthesizer for an extended period.


2.11 Braille Display Care.
Each cell of the Braille display has eight pins. For each pin there is a special crystal that lifts the pin to make a dot, and allows the pin to drop when there is no dot. The pins have to be able to move freely. In normal use dirt unavoidably accumulates on the display and around the touch cursor buttons. To prevent the pins from jamming, the display and touch cursor should be cleaned regularly. Cleaning the Braille display is not straightforward. We recommend that you send the BrailleNote PK back to an authorized BrailleNote PK service center every twelve months to clean the Braille display.
Making sure that your hands are always clean is a good start towards minimizing problems with your Braille display. We suggest that once per week you wipe the surface of the Braille display using a soft damp cloth. The cloth should be squeezed hard to ensure that all excess moisture has been removed. Use only warm water on the cloth.


2.12 General Care.
Apart from cleaning the case, the BrailleNote PK needs no special maintenance. The internal battery should last typically 18 months before needing replacement and this must be done by an authorized service agent. Keep beverages like tea and coffee away from the BrailleNote PK. Periodically wipe the case down with a warm damp cloth. Don't use any cleaning compounds.



3 Word Processor.
This chapter introduces the basics of KeyWord, the word processor part of KeySoft, and describes how to create, read and edit a document. Advanced aspects of KeyWord, including creating documents with more complex formats, and quickly making extensive changes to a document, are covered in Chapter 6.
In the following discussion, the general terms "announcements," "prompts" and "reading" apply to any of the outputs available in the BrailleNote family of products. If your model is a VoiceNote, they refer to audio output only. For BrailleNote models, they can refer to either the Braille display, the audio output, or both.


3.1 What is a Word Processor?
A word processor is like a sophisticated Braille writer or typewriter. The difference is that you do not have to get the document right first time. You can add, delete and change things to your heart's content, and all the time your work is stored in BrailleNote PK's memory. 
There are other advantages too. You can make changes at a later date, and you can keep all the various versions. It's easy to make copies of documents, and filing and retrieving is much simpler than with hard copy. 
Besides writing documents, KeyWord is useful just for reading documents such as emailed documents that have originated elsewhere. These can be read directly without translating them to Braille.


3.2 Braille and Text.
When you start to compose a document, KeyWord assumes that you want to do it in Braille, so the layout and format are for a Braille page, as it would appear when embossed. This doesn't mean that you are committed to a Braille document, however. You can send it to another computer or email it, and KeySoft automatically translates it into a suitable format. 
Alternatively, you have the option of creating a text document directly, with a layout and format for an inkprint page. A text document requires the use of Computer Braille, which is discussed in 6.19 Computer Braille. 
Unlike some other word processors, KeyWord allows you to work with the layout of a document as it will be embossed or printed. This means that you are working with the actual layout while you are editing, and you do not have to make allowances for any effects of formatting commands. 
KeyWord allows you to format a document for embossing and independently format the same document for printing. The two sets of formatting controls are independent. Consequently the layout of a document, either Braille or text, can be precisely controlled without making changes between embossing and printing. 


3.3 The KeyWord Menu.
To select the word processing functions, start from the Main Menu and press SPACE repeatedly until "Word processor" is displayed, and then press ENTER. Alternatively, just press W. If you have the Braille display on, you can also use the ADVANCE navigation key to step through the menu and the NEXT navigation key to select an item. KeySoft displays: "KeyWord Menu."
Press SPACE to display the first item in the KeyWord Menu, which is: "Create a document."
As the prompt suggests, you use this option when you want to create a new document. Press SPACE again, and KeySoft displays the second item, which is: "Open a document."
You use the "Open" option to read an existing document, or to make changes to one.


3.4 Documents Folders and Drives.
3.4.1 Documents.
Documents are the most common type of file you will use on the BrailleNote PK. You must give each document a unique name enabling KeySoft to distinguish one document from another. For example, when you use KeyWord to write a letter, that letter is stored as a document. Every document name should indicate what type of information it contains. Document names can be up to 250 characters long, and can contain any Braille sign except for: \ / : " < > | * and ?.


3.4.2 Folders.
When you have been using your BrailleNote PK for a while you could very easily accumulate several hundred documents, and it could become tedious to find any particular one. To make life easier, documents can be organized into groups called "Folders." Initially, there are folders named "General," and "My Books," together with a number of others which KeySoft uses. Besides these, you can create as many new folders as you wish.
If you have a lot of files to organize and are comfortable with the concept, you might want to create a directory structure of folders, where there is more than one layer of folders. Details about how to do this and all other aspects of folder and file management are covered in Chapter 12.
Folders can contain both Braille and text documents. Folder names can be up to 250 characters long, and can consist of any Braille signs except those for the following characters: \ / : * ? " < > |


3.4.3 Drives.
Documents can be stored by different pieces of hardware in the BrailleNote PK, called disk drives, or just drives. BrailleNote PK incorporates a type of memory called flash memory. The associated drive is referred to as a Flash Disk. It provides fast, secure storage, retaining its contents even if the battery is flat. It is the memory you normally use to save your documents. You can copy, rename, erase or edit and resave documents to the Flash Disk.
Another drive is the KeySoft System Disk. This drive stores information installed in the factory. This includes the main operating software, User Guide, and a sample book. Information installed at the Factory is retained even if the battery goes flat, but user information stored in the KeySoft System Disk will be lost. It is therefore not recommended that you save documents in the KeySoft System Disk, but you can open documents like the sample book and the BrailleNote PK user guide that are stored in it. If you do save documents in the KeySoft System Disk, be aware that they will be lost if the battery goes flat or you do a Reset with dots 456 held down.
You can also add external drives to the BrailleNote PK.


3.4.4 Changing the Current Drive.
There is a way of selecting a drive in KeySoft generally, which is not restricted to KeyWord. If you are at a prompt for a filename or folder name, and you have not had the opportunity to select a drive, then press BACKSPACE. KeySoft displays: "Drive? (Last drive used)."
To step through the list of available drives press SPACE. The list comprises the Flash Disk and KeySoft System Disk, and if in use, the Compact Flash card, PC card, SD card and Network. To select a drive, either step through the list of available drives press SPACE or ADVANCE then press NEXT or ENTER, or just type the first letter of the drive name. 


3.5 Opening a Document.
Several documents are provided with KeySoft. If you want to read one of them, how do you select it? From the KeyWord menu, select "Open a document." Or press BACKSPACE with ENTER with W to go directly there. KeyWord displays: "Folder name? Press ENTER for (name)," where the word "name" between the brackets is really the name of the last folder used.
To select a document you must first select the appropriate folder. There are three different methods of doing this:
1. To select the offered folder, just press ENTER. This is the folder that was last used.
2. To look through the list of available folders, press SPACE or ADVANCE repeatedly. When the name of the folder you require is displayed, select it by pressing NEXT or ENTER. You can move back along the list by pressing BACKSPACE or PREVIOUS repeatedly.
While scanning the list you can quickly relocate to an alphabetical position in the list by pressing a letter. For example, pressing T puts you at the beginning of the list of folders starting with T. If you keep on pressing T, you cycle through all the names starting with that letter.
3. Type the name of the folder you require, and press ENTER. With this method, remember that you must type the name exactly or this will not work.
You can change the current drive by pressing BACKSPACE at the "Folder name?" prompt. The Flash Disk is assumed here. If another drive was previously selected, a drive prompt is given as described in 3.4.4 Changing the Current Drive above.
When you have selected a folder, KeyWord asks: "Document to open? Press ENTER for (name)," where (name) is the name of the last document you accessed.
Just like folder selection, the same three methods are available for selecting a document. Select the offered document by just pressing ENTER, or review the list of documents by pressing SPACE repeatedly and select a document by pressing ENTER, or Braille the document name and press ENTER.
This selection procedure is significant because it is general throughout KeySoft, and is not restricted to just opening a document.


3.6 Naming a Document.
In the next section we talk about creating a document, but first we discuss names. Each document must have a unique, meaningful name so that it can be stored and later retrieved by specifying its name. You can use whatever name you like, with up to 250 Braille characters and spaces, in Grade 1 or Grade 2 as you wish.
If you have several documents on a similar subject, you may find it helpful to put the common part of the name first. For example, you might have:
"Club minutes, January,"
"Club minutes, February,"
and so on. These document names would be grouped together alphabetically for easy location. If the months are put first, the documents are scattered through the list of documents.
Documents can be grouped into folders to make them easier to find. As an example, the documents just mentioned might all be put into a folder called "Club minutes 2001." If you do this, it may then be easier to name your documents without the common part of the name, for example, "January" and "February". The rules for naming a folder are the same as for naming a document.
Some characters are reserved and you may not use them in a document name. They are: \ / : " < > | * and ?.


3.7 Creating a Document
We now create a trial document. From the Main Menu, select the Word Processor option. From the KeyWord menu select "Create a document." KeySoft prompts:
"Folder name? General."
The General folder is fine, so press ENTER to accept KeySoft's suggestion. You are then asked:
"Document to create?"
Type in the name: "Sample", with or without a capital sign as you wish, and press ENTER. KeySoft says:
"Top of Document. Blank."
The Braille display is blank. You are now at the top lefthand corner of an empty Braille document. 
Press a character. Why are there two dots on the Braille display below and to the right of your character? It's the BrailleNote PK's standard Braille cursor. The cursor shows where the next character will go. It is discussed in more detail below. 
Without worrying about mistakes, Braille half a dozen sentences, using either Grade 1 or Grade 2. Each character is displayed on the Braille display as you Braille it. Each word is spoken only when you have pressed the space bar to complete the word. You can change the Keyboard Voice so that KeySoft speaks each letter as it is Brailled, or both words and letters, or nothing at all. How to change the Keyboard Voice is discussed in 1.17.4 Setting the Keyboard Voice. 
You may also notice that you can Braille indefinitely without worrying about the right margin. This is because KeyWord automatically starts a new line if it cannot fit another word onto the current line. This process is known as word wrapping. The start of a new line is shown on the Braille display as dots 1246, followed by the letter L. You probably know dots 1246 as the grade 2 contraction "ed." It is also $ in computer Braille. The symbols $l indicate a line break. There are many of these special format indicators that start with "ed" or $ such as this. They are described in more depth in 3.12 Format Indicators.
Also notice that when you fill the Braille display KeySoft automatically moves so that there is room to show the last complete word at the right of the display. 
Start a new Braille paragraph by pressing ENTER to start a new line, followed by two spaces, and Braille a few more sentences. Places where you have pressed ENTER to start a new line are shown on the Braille display as dots 1246 or "ed" followed by the letter p. This is also discussed again later. 
When you have finished brailling, press SPACE with E. Your document is saved, and you are returned to the KeyWord menu.


3.8 Reading a Document.
We now discuss the various commands for reading a document. We recommend you open your "Sample" document, or the "Demonstration Document" that comes with KeySoft, so that you can practice using the reading commands. The "Demonstration Document" is found in the "General" folder. Open the document as explained in 3.5 Opening a Document.
Reviewing the document by reading the Braille display is, of course, quite different from listening to the document, so these two methods are discussed separately below. First we discuss reviewing using the Braille display.


3.8.1 Reading Using the Braille Display
 You can read through the document up to eighteen or thirtytwo symbols at a time. This depends on the width of the Braille display of your BrailleNote PK and the number of whole words that fit on the display. KeySoft avoids breaking the last word by leaving the last few cells blank.
The Braille display provides a window into the document. You can step this window forwards or backwards through the document using the joystick. ADVANCE steps forward one window and BACK steps back a window. After reading across the display press ADVANCE to display the next window.
Repeat the procedure to read through the document. You can go back if necessary by pressing BACK. You can also move the display to the left or right a word at a time. To move the display back a word in the document, press PREVIOUS with BACK at the same time. To move the display forward a word, press PREVIOUS with ADVANCE.
The function of the PREVIOUS and NEXT navigation keys is defined in the Braille Display Options. For information on how to change the setting, refer to 5.4.4 Function of Previous and Next navigation Keys.
The default setting is Up and Down, and using this setting PREVIOUS steps directly up and NEXT steps directly down where the document has text organized in columns or tables. When text is arranged in sentences the cursor moves to the same place in the line directly above or below.
The function of PREVIOUS and NEXT can also be set to move back or forward by sentence or paragraph. By changing the cursor movement mode within the document, these joystick commands move by line rather than sentence, and section rather than paragraph. Cursor movement modes are discussed in 6.8 Cursor Movement Modes.
To return to the top of the document, press SPACE with dots 123. KeySoft displays a window of text starting at the very first symbol in the document.
To jump directly to the end of the document, press SPACE with dots 456. KeySoft displays a window of text ending with the last symbol in the document.
Experiment with the navigation to become familiar. Try reading your "sample" document or the "Demonstration Document" in this way.
You can set your BrailleNote PK to automatically advance the display without you having to press the ADVANCE key all the time. Each Braille window is displayed for a time before the next window is displayed. You can set the speed to suit your particular preference. To start the automatic advance press N1 and N4 together. Press N4 to speed up and N1 to slow down the display rate. You can stop by pressing N1 and N4 simultaneously again. You can read through the document up to eighteen symbols at a time. This depends on the number of whole words that fit on the display. 
In text documents, you can change the reading grade of Braille by simply pressing ADVANCE with NEXT repeatedly to cycle through the options, which are your preferred Braille grade, 6 dot computer Braille or 8 dot computer Braille.




3.8.2 Listening to a Document.
When you are reading sentences or paragraphs, you may be simply listening to the text, or checking it in detail for errors. You can choose to hear the amount of detail you require by setting the punctuation level. You may also choose whether numbers are spoken as words or as digits. 
You can use the primary Braille keyboard to enter commands when listening to BrailleNote PK's speech. To listen to a document without stopping, press SPACE with G. KeySoft continues reading to the end of the document unless you stop by pressing BACKSPACE with ENTER at the same time. You can start and stop as you wish with these two commands. 
To return to the top of the document, press SPACE with dots 123. KeySoft says: "Top of document," and announces the first word of the document. 
To jump directly to the end of the document, press SPACE with dots 456. 
Experiment with the Go, Stop, Beginning and End commands until you are happy that you understand their effects. 
There are several other important commands for moving around the text. There is an important convention here:
To move back and read something, use the lefthand keys;
To move forward and read something, use the righthand keys;
To read something without moving, use both left and righthand keys. 
For example, try the commands for reading characters:
To move back a character and read it, press SPACE with dot 3;
To read the current character, press SPACE with dots 36; (Press this command once to hear the character spoken. Press it again, and if the character is a letter, you will hear its "call sign" e.g. Alpha for A, Bravo for B etc.)
To move forward a character and read it, press SPACE with dot 6. 
This convention also applies to reading whole words, as follows:
To move back a word and read it, press SPACE with dot2;
To read the current word, press SPACE with dots 25; (Press this command once to hear the word spoken. Press it again, and the word is spelled out)
To move forward a word and read it, press SPACE with dot 5. 
You may be able to guess the next triplet of commands:
To move back a sentence and read it, press SPACE with dot 1;
To read the current sentence, press SPACE with dots 14;
To move forward a sentence and read it, SPACE with dot 4;
You may have noticed another scheme in use. The outer fingers, on dots 3 and 6, are used to read small elements, or characters. The inner fingers, on dots 1 and 4, are used for larger elements like sentences. A similar convention applies for previous, current, and next paragraphs:
To move back a paragraph and read it, press SPACE with dots 23;
To read the current paragraph, press SPACE with dots 2356;
To move forward a paragraph and read it, press SPACE with dots 56. 
You can follow a sentence or paragraph read command with another sentence or paragraph read command to immediately change the prose being read. 
Try reading your "Sample" document or the "Demonstration Document" with these commands. You can refresh your memory by pressing SPACE with H, for Help, and opening the "Review Commands" list. Alternatively you can enter the Announce Key mode by pressing SPACE with W and practice the review keystrokes. 
When using several review commands one after the other, you do not have to wait for speech to finish, nor do you have to release SPACE after each command. Here is an example where we move back several words and then move forward a character at a time. First press, and hold down, SPACE with either thumb. Now, with SPACE held down, tap dot 2 several times, to move back several words. With the SPACE still held down, tap dot 6 several times to move forward several characters. Finally release the space bar. 
The BACKSPACE and ENTER keys operate in the same way when they are used for deleting and formatting text as described later. You will find this feature very convenient to use and easy on your wrists.


3.8.3 Review Voice.
The Review Voice settings determine when KeySoft speaks and how much detail KeySoft includes when reading. When you hold down the PREVIOUS navigation key, press SPACE and release both keys, KeySoft displays the current Review Voice. The options are; Speech On, Speech On Request, and Speech Off.
The Review Voice settings can also be accessed by pressing SPACE with O then R, anywhere in KeySoft. KeySoft might prompt: "Speech? Currently on."
The options are as follows:
To have speech and sounds on, press N for ON.
To have speech on Request, press R.
To turn off speech and all sounds except alarms, press F for OFF.
When the Speech on Request option is selected, KeySoft only speaks when you use a command that is a specific speech command. For example, in KeyWord, the word processor, when you move forward word by word using SPACE with dot 5, nothing is spoken. However if you use the dedicated "Speak Word under Cursor" command, SPACE with dots 25, the word under the cursor is spoken.
After selecting the speech setting above, or pressing ENTER to leave the current level unchanged, KeySoft displays: "Punctuation level? (number)."
where the word "number" shown in brackets is really an actual number from 1 to 5. At level 1, no punctuation is announced. At level 5, all characters are spelt out, along with all punctuation. The default setting is 2. The intermediate levels are described in 5.6.3 Punctuation level. This setting applies whenever you are editing or reviewing documents or text.
To leave the setting unchanged, press ENTER. To select a particular punctuation level, press a number from 1 to 5, then press ENTER.
KeySoft then prompts: "Number Format? (Words)."
where the word shown in brackets is really the currently selected option either "Words" or "Digits." The options are W, for numbers spoken as words, or D, for numbers spoken digit by digit. If you select the word format, the number 1942 is spoken as “nineteen forty two,” since it is assumed to be a date. The sequence $25.15 is spoken as “twenty five dollars and fifteen cents.”
If you select the digits option, the number 1942 is spoken digit by digit. The choice is a matter of personal preference.
To leave a setting unchanged, just press ENTER, or press W or D for the option you prefer, followed by ENTER. You are returned to the point at which you selected the Review Voice settings.


3.8.4 Identifying Indistinctly Spoken Characters.
When you read a character by pressing SPACE with dots 36, it is sometimes difficult to distinguish between letters that sound similar. If you press SPACE with dots 36, twice, KeySoft expands the current character into a word, such as A  Alpha, B  Bravo, etc. 

3.8.5 Spelling Out a Word.
If you press SPACE with dots 25, twice, KeySoft spells the current word. 
In a Braille document, three presses of SPACE with dots 25 cause KeySoft to spell a translated version of the word. If the word in question contains one or more grade 2 contractions, those contractions are expanded to their equivalent characters and the expanded word is spelt out. For example, the word "time" is spelled as "dot 5 T" on the second press but "t i m e" on the third press. 

3.9 Review Commands.
The following discussion is applicable when reading the Braille display and when listening to a document.


3.9.1 Moving to Either End of a Line.
You can move position to the start of the current line by pressing SPACE with dots 13. To move to one position past the last word in the line, press SPACE with dots 46. Notice the leftright symmetry of these two commands.


3.9.2 Selecting ReviewOnly Mode.
If you are reading a document that you don't wish to alter, you can avoid having to press SPACE with all the reading commands. To enter this ReviewOnly Mode, press SPACE with X.
You can then use all the reading commands without needing to press SPACE. For example, to read the current word, just press dots 25. This mode continues until you press SPACE with X again or exit the word processor.


3.10 The Cursor.
The cursor is an important concept because many KeyWord commands use the cursor as a reference to determine where to apply the command. It is also very important to understand exactly where the cursor is in your document so that your changes occur as you intend. Otherwise you may find the changes you make are wrong.
The cursor is a pointer to a single character in a document. The cursor is normally indicated on the Braille display as two dots below the usual six dot Braille cell; dots 7 and 8, This is the factory setting form of the cursor. To find out how to change the form of the cursor, refer to 5.4 Braille Display Options. When you are using speech you can tell which character the cursor is on by pressing SPACE with dots 36. You can use the read current word, sentence and paragraph commands to determine the context of the cursor.
Editing takes effect at the cursor position. Whether you are using the Braille display or listening to the voice, if you want to edit the document, you must position the cursor at the point you want the change to start. The cursor indicates the position in the document where the next character will appear when it is Brailled. The character is inserted at the cursor position and everything to the right, including the cursor, is shifted one character to the right to make room. Pressing BACKSPACE deletes the character immediately to the left of the cursor, and everything to the right of the cursor is moved one character to the left to fill the vacated space.


3.10.1 Using the Touch Cursor.
Remember that the buttons immediately behind each cell of the Braille display comprise the touch cursor. To position the cursor at a particular cell you only have to press the cursor button associated with that cell. This is convenient to start editing at that point. First find the Braille cell in the Braille display where you want to start editing. Now move your finger directly above that cell and away from yourself until you feel a vertical ridge that curves upwards slightly. Press this and you notice a tactile action that confirms your press. Read the cell again. You find that the cursor is now positioned at the cell because dots 7 and 8 are displayed, assuming that you are using the standard cursor form. It is as simple as that.


3.10.2 Displaying the Cursor.
Having the cursor always displayed on the Braille display can make reading awkward, but it is needed for editing. KeySoft provides several Braille display modes to suit the situation. When you first enter KeyWord, Automatic mode is the default. You will probably use this mode most of the time when you are Brailling and/or proofreading. Here the cursor is turned on automatically when you are editing and turned off when you are reading. Reading with the ADVANCE and BACK navigation keys leaves the cursor position unchanged so that you can read the context without losing your place.
You can always bring the cursor to a particular cell in any of the following ways:
Press the touch cursor directly behind the cell;
Press SPACE with dots 36 to read the current character or SPACE with dots 25 to read the current word;
Bring the cursor to the first cell of the display by pressing BACK and ADVANCE together.
Some format indicators are displayed only if the cursor is on the indicator, others are displayed always. Format indicators are discussed later in 3.12 Format Indicators.


3.10.3 Moving the Cursor.
BrailleNote PK also allows you to position the cursor using the keyboard. The following discussion describes the cursor movement commands using the keyboard.
When you press SPACE with dot 3 or SPACE with dot 6, the cursor moves backward or forward by one character on each press. The character that is spoken is the character under the cursor after the move.
After reading the current character, word, sentence or paragraph, the cursor position remains unchanged.
If you read the previous or next word, the cursor moves to the first character of that word.
When you read the previous or next sentence, the cursor moves to the first character of the first word of that sentence, after reading has been completed.
Similarly, when you read the previous or next paragraph, the cursor ends up on the first character of that paragraph.
You can skip through a document quickly by using the readnextsentence or readnextparagraph commands, SPACE with dot 4 and SPACE with dots 56. If you press either of these commands while reading is in progress, KeyWord immediately jumps to the start of the next sentence or paragraph and begins reading from there. Try this by going to the start of your document and skipping through to the end by using SPACE with dot 4.
At any time during reading you can stop the process by pressing BACKSPACE with ENTER at the same time. The cursor is placed on the first character of the last word that was spoken. Alternatively, you can press SPACE with E. In this case KeySoft stops reading, and returns the cursor to where reading began.
There are some more advanced cursor movement commands that provide movement by lines rather than sentences, and vertical movement within a document. These commands are explained in 6.8 Cursor Movement Modes.
When a new document is created, the cursor is placed at the top left corner of the blank document. When an existing document is opened, the cursor is placed where it was when the document was last accessed. On entry into the document, KeySoft displays the last few words before the cursor, and the word at the cursor position.


3.11 Braille Display Modes.
In KeyWord you use the Braille display for three purposes:
Reading. For example, your own notes, or a document someone has given or sent you, or an email. You are interested in just reading the text as efficiently as possible. You are not interested in how the author has laid out the text as long as you can tell where paragraphs begin. You definitely don't want a cursor getting in the way of your reading.
Editing and proofreading. Here you need to move the cursor around the document and read all detailed formatting information.
Checking the layout for printing or embossing. You want to check what the margins, indents, tabs, centering, and so on, will actually be like before you convert your document to a format that can be embossed or printed. For example, when editing, a tab appears as a special marker. This is so that you know it is a tab rather than just several spaces. In layout mode the symbol disappears and the display shows how the tab will appear on paper.
To allow you to use the Braille display efficiently for each of these purposes, KeyWord has four Braille display modes. You can check which mode you are in and change the mode using the Braille Display Options in the Options menu. Alternatively you can check or change the mode by pressing the PREVIOUS and NEXT navigation keys together. The first press displays the current mode; subsequent presses cycle through the modes.


3.11.1 Automatic Mode.
Automatic mode is the default setting for KeyWord. This is a combination of the reading and editing modes and you will probably use this mode most of the time when you are Brailling and/or proof reading. Here the cursor is turned on automatically when you are editing and turned off when you are reading. Reading with ADVANCE and BACK leaves the cursor position unchanged so that you can read the context without losing your place. You can always bring the cursor to a particular position by using the touch cursor or bring the cursor to the first cell of the display by pressing BACK and ADVANCE together. Detailed information such as format indicators are displayed only if the cursor is on the indicator.


3.11.2 Reading Mode.
Use this mode for straight reading. In this mode the cursor is never displayed but always resides on the leftmost cell of the display. The only formatting indicated is what is necessary for reading, such as new line indicators and tabs. The format indicator for displaying new lines and tabs is by default based on those recommended by the Braille Authority of North America. If desired you may change the method by which new lines are indicated. This is covered in more detail in 3.12.2 New Line Indicator.


3.11.3 Editing Mode.
In this mode the cursor is always on and all formatting information is displayed.


3.11.4 Layout Mode.
In this mode the document is laid out on the Braille display in the same way as it will appear on paper when it is printed, in the case of text documents, or embossed, in the case of Braille documents. Each line starts with a Braille format indicator, $p, $f, or $l to show whether it is the first line of a page, paragraph, etc. The line is then shown complete with margins, indents, etc., and ends with another Braille format indicator. The display is not word wrapped and does not wrap around lines. Each press of ADVANCE or BACK moves the display by exactly one display width along the line or starts a new line. The NEXT and PREVIOUS navigation keys move the display up and down.


3.12 Format Indicators.
To tell you how a document is formatted, KeySoft places special format indicators at particular points in a document. These format indicators are both spoken and displayed on the Braille display. You may have encountered a number of special groups of symbols on the Braille display when you were reviewing your "Sample" document. They tell you how the document is formatted. When displaying format indicators KeySoft follows the guidelines set for literary Braille format established by the Braille Authority of North America.
When using speech, format indicators are identified by their names. If the cursor is positioned over an indicator, the name of the indicator is displayed. On the Braille display, if the cursor is positioned under a format indicator, it appears under each of the characters of the format indicator.


3.12.1 Common Indicators.
Format indicators are groups of symbols that always start with a computer Braille dollar sign, $. In US computer Braille this is dots 1246 which is the same as the grade 2 "ed" contraction. In UK computer Braille it is dots 456. There is always a space before the $ and another space after the group of symbols. The symbol or symbols following the $ determine what the format indicator is showing.
For example, the new line indicator, which usually indicates the end of a paragraph, is a space followed by the dollar sign, followed by the letter p, and terminated by a space.
Common format indicators are:
LINE BREAK: KeySoft automatically started a new line because there wasn't any more room on the current line. A line break indicator is shown as the dollar sign followed by the letter l, $l. KeySoft automatically word wraps meaning that it starts a new line if it runs out of room on the current line. A line break indicator is inserted into the text showing you where a new line is started. The line break indicator is announced as "line break".
NEW LINE: A new line was started by pressing ENTER. A new line is shown as the dollar sign followed by the letter p, $p. Often a new line indicator marks the beginning of a new paragraph. The new line indicator is announced as "new line".
PAGE BREAK: KeySoft started a new page because the previous page was full in much the same way that word wrap starts a new line when the previous line is full. The page break indicator always appears in conjunction with a line break or new line indicator in a document and is indicated by the addition of an f for new form after the $l or $p indicators. For example, $lf or $pf. The page break indicator is announced as "page break." The position of a page break varies as you add or delete lines of text.
NEW PAGE: The start of a new page is forced by pressing SPACE with P. The new page indicator is shown in Braille as the dollar sign followed by the letter f for form, $f. The new page indicator is announced as "new page."
Don't forget that all of the indicators have a space before them and after them.
The positions of block markers, place markers and a range of other formatting markers described in this chapter and in Chapter 6, are also indicated in a document. The full set of format indicators used by KeyWord is below. If you don't recognize all of them or what they do, don't worry as they are all mentioned in context elsewhere in the user guide.

Line Break:	$l.
New Line:	$p.
Page Break:	$lf or $pf.
New page:	$f.
Placemarker:	$plc
New layout:	$nl
Indent:	$i
Tab:	$t
Tab 2:	$t#2
Center line:	$c
Right Justify Line:	$r
Paragraph Style:	$sp
Heading style:	$h
Sub heading:	$h#n
Outline style:	$ou
Line style:	$sl
Identical to Source:	$si
Ink print layout:	$nli
Ink print Indent:	$ii
Ink print exclusion:	$xis
End ink print exclusion:	$xie
Translation option:	$txi
Ink print page setting:	$psi
Top Block Marker:	$blt
Insert date:	$dtp
Binding space:	$bsp
Start Underline:	$fsu
End Underline:	$feu
Font start:	$fsn
Font end:	$fen
New Braille Layout:	$nlb
Braille indent:	$ib
Braille only inclusion:	$ob
Start Braille exclusion:	$xbs
End Braille exclusion:	$xbe
Braille Grade 0 indicator :	$g#0.
Braille Grade 1 indicator :	$g#1.
Braille Grade 2 indicator :	$g#2.
Braille page setting:	$psb
Braille Translation Indicator:	$txb
Extended character:	$ch
Extended symbol:	$m


3.12.2 New Line Indicator.
When reading large amounts of text you may find the new line indicator annoying. It is possible to change the way in which new lines are indicated.
This option is available within a document, an email, or within the Planner. It determines how the start of a new line or paragraph is shown on the Braille display.
For linear Braille format where the start of a new line is indicated by the Computer Braille “dollar sign” then p, (dots 1246 p), press L.
For an indent of one cell, press A.
For an indent of two cells, press B.
For two spaces anywhere they happen to fall on the display, press dots 23.
For three spaces anywhere they happen to fall on the display, press dots 25.


3.12.3 Searching for Format Indicators.
If you wish to introduce changes to the layout or presentation of a document, you may need to locate format indicators such as layout indicators, font indicators, underline indicators, etc. If you want to change the format of paragraphs, you may need to locate new line indicators.
The Find command, SPACE with F, and the Find and Replace command, BACKSPACE with F, can be used to locate any of these format indicators. To go to the next occurrence of the selected format indicator, press SPACE with N.
You can use the following command sequences to search for these indicators, and also to insert Format indicators into a document when entered at the "Replace with?" prompt:
New Line:	SPACE with dots 126.
New Page:	SPACE with P.
New Layout:	BACKSPACE with L.
Underline On:	ENTER with U N.
Underline Off:	ENTER with U F.
Font On:	ENTER with T X N.
Font Off:	ENTER with T X F.
Center Line:	ENTER with C.
Right Justify:	ENTER with R.
Indent:	ENTER with I.
Start Braille or inkprint exclusion:	BACKSPACE with ENTER with dots 34.
End Braille or inkprint exclusion:	BACKSPACE with ENTER with dots 26.
Translation Options indicator:	BACKSPACE with ENTER with O.
Text or Braille only inclusion:	BACKSPACE with ENTER with I.
Text or Braille layout:	BACKSPACE with ENTER with L.
Style of presentation indicator:	BACKSPACE with S.
Template Menu:	BACKSPACE with ENTER with dots 2346.
Change Braille grade:	BACKSPACE with G.


3.13 Editing a Document.
We have described how to create a new document and review its contents. This section introduces the basic text editing commands. The most common forms of editing are deleting or inserting characters, words, or sentences. These commands are described here, along with searching, search and replace, defining pages, and moving to particular points in a document. Advanced word processing commands are covered in Chapter 6.


3.13.1 Inserting Text.
To insert a character, word, sentence, or any amount of text, you need only to position the cursor at the point where you want to insert the text, and start Brailling. No special command is required because KeyWord is always in the insert mode.
Text is inserted at the cursor position. The character that was at the cursor, and all following characters, move to the right to make room. Experiment with this by inserting some words in your "Sample" document.


3.13.2 Deleting Text.
There are seven different delete commands available with KeyWord, allowing for the deleting of sections of text from one character to the whole document.
Delete current character 
Press BACKSPACE with dots 36.
This deletes the character under the cursor. A short beep is sounded followed by announcement of the new character under the cursor. This command is also available by holding down SPACE and pressing D twice. The text to the right of the character is all moved one character to the left to fill the gap. The cursor is now placed on the next character and this character is displayed.
Delete last character 
Press BACKSPACE.
This deletes the previous character, that is, the last character entered if you are typing. The character deleted is displayed followed by a short beep. 
Delete current word 
Press BACKSPACE with dots 25.
This deletes the word under the cursor together with any following spaces. A short beep is sounded and the text to the right of the word is all moved to the left to fill the gap. The cursor is now on the first character of the next word and this word is displayed. If the cursor is on a space, all spaces up to the beginning of the next word are deleted and the cursor is placed on that word.
Delete previous word 
Press BACKSPACE with dot 2.
The word before the cursor is deleted, together with any following spaces.
Delete to end of sentence 
Press BACKSPACE with dots 14.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the current sentence. The cursor will be placed on the first character of the next sentence.

Delete to end of paragraph 
Press BACKSPACE with dots 2356.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the current paragraph. The cursor remains in the same position.
Delete to end of document 
Press BACKSPACE with dots 456.
KeySoft prompts you to make sure that you really mean to delete such a significant amount of text. If you press Y, all text will be deleted from the cursor position to the end of the document. The cursor remains in the same position.
There is no specific command to delete all text from a document, but this can easily be done by pressing SPACE with dots 123 to move to the top of the document and then pressing BACKSPACE with dots 456.
Note that the keys used to delete a particular section of text correspond to the commands for reading the same section of text except that the BACKSPACE key is used in place of the SPACE key.
In summary, the full set of delete commands is:
Delete current character,	BACKSPACE with dots 36;
Delete previous character	BACKSPACE;
Delete current word,	BACKSPACE with dots 25;
Delete previous word,	BACKSPACE with dot 2;
Delete to end of sentence,	BACKSPACE with dots 14;
Delete to end of paragraph,	BACKSPACE with dots 2356;
Delete to end of document,	BACKSPACE with dots 456.
In case it is not obvious, if you press one wrong key while you are typing, you will want to delete the character to the left of the cursor position, not the blank which is currently under the cursor. For this reason you should use BACKSPACE if you have just made a single typing mistake. Use BACKSPACE also to correct mistakes during entry of file names, search strings, etc.
For the same reason, if you realize that the word you have just typed is wrong when KeySoft echoes it, use the deletepreviousword command to remove it.
On reading your document again, you may find a word misspelled. When using speech it is often simpler to delete the word and retype it correctly, followed by a single space, rather than delete one or two characters and correct on a letter by letter basis.


3.14 Searching a Document.
The Search Command allows you to find a particular string of text within a large document. The term "string" refers to a sequence of characters which may be part of a word, a whole word, or 2 or 3 words. Searches may be either backwards or forwards from the current cursor position.
Press SPACE with F to initiate the search. KeySoft prompts: "Search forward or back?"


3.14.1 Searching Forward.
Press F to search forward from the current cursor position. KeySoft displays: "Find?"
The last string searched for, if any, is offered as a suggestion.
Press ENTER to select the suggested text, or type the text string to be found, and press ENTER. KeySoft starts to search the document. If the text is found, the cursor jumps to the first occurrence of that text.
KeySoft displays: "Found (word)."
where word is the first word of the text string that was entered. If the text string cannot be found, KeySoft displays: "Cannot find (string)."
Either press ADVANCE or PREVIOUS to return the display to the document.
If you want to carry on searching forward for the next occurrence of the same text, press SPACE with N. In a large document the search may take a few seconds.
If searching for a particular email, use the binding space command ENTER with B to put spaces between words. This is not necessary in other contexts.


3.14.2 Searching Back.
You can search back from the current cursor position by pressing B, instead of F, at the Search Forward or Back prompt. The rest of the procedure for searching back is the same as that just described for searching forward.


3.14.3 The Search String.
The Search string can be up to 50 characters long and it can contain words separated by spaces.
Either upper or lower case letters may be used as the search process will locate text regardless of capitalization.
It is also possible to search for special indicators such as New Line or New Page markers, printer control markers, underline markers, etc. For information on the way to specify these markers, refer to 3.12.3 Searching for Format Indicators.


3.14.4 Find and Replace.
In addition to searching for a particular word or string of characters, you can also replace one string with another. Only whole words are replaced. This is useful, for instance, if you discover you have misspelled a word which is frequently used throughout a lengthy document.
The command for "Find and Replace" is BACKSPACE with F. This command is followed by F for a forward search, or B for a back search. KeySoft prompts: "Find? (Search string),"
where "search string" is the text string used last time a search was made. The very first time you use your BrailleNote PK or if you reset it, there is nothing to display. Type the new word or words to find and press ENTER, edit the previous search string and press ENTER, or just press ENTER to search for the same string again.
KeySoft prompts: "Replace with (replacement text),"
where "replacement text" is the last entry you made here. Type up to 50 characters of replacement text and then press ENTER, edit the previous replacement text and press ENTER, or just press ENTER to replace the same text as last time. KeySoft then prompts: "Replace all or first?"
To avoid the problem of words which happen to be embedded in other words, KeyWord replaces whole words only.
If you want to replace all occurrences, forward or back as appropriate, with the new text, press A. To replace just the first occurrence, press F.
If the word you are searching for does not occur within the document being searched, KeySoft displays: "Can't find (search string)," where search string is the text string used.
It is important to remember whether you are searching forwards or backwards in a document. The "Can't find" message means that a word cannot be found in the direction that is currently being searched. For instance, if you search forward from the middle of a document, you will miss an occurrence in the first half.
KeySoft always remembers the most recent search and replacement text, and these become the new suggested strings. Special indicators such as New Line Marker and New Page Marker can be replaced in the same way.


3.15 Breaking your Document into Pages.
You can force a new pages in your text manually at any point you choose by putting the cursor where you definitely want a new page to start, such as the start of new chapters and pressing SPACE with P.
KeyWord breaks the remaining text into pages automatically, so that the maximum number of lines fit onto each page.
When you have finished editing the document, check that it breaks into pages to your satisfaction. You can examine each page break to verify that important text is not split between pages. If you are not satisfied, you can force a new page before a page break by pressing SPACE with P.
To examine each page break, you can move to the start of the next page by using the "Go To" command, SPACE with dots 126, followed by SPACE with dots 126 then SPACE with dot 4. You can also move back a page at a time by pressing SPACE with dots 126, followed by SPACE with 126 then SPACE with dot 1. The "Go To" command is described further in 3.18 Going to a Specified Position.
To cancel a new page, move to the position where the "New Page" indicator is displayed, and use the "deletecurrentcharacter" command to delete it.


3.16 Checking the Word Count and File name.
If at any time while in a document, you wish to check the file name or word count, press SPACE with I. This will give you the Information Menu, with two items, File name and Word Count. Select an option in the usual manner.
If you select File name, the name will be displayed. If you select Word count, KeySoft will display "Please wait…" and after a brief pause, the total word count.


3.17 Checking the Cursor Position.
To check where the cursor is currently positioned, press SPACE with wh sign (dots 156). KeySoft responds with the page number, line number and column number of the cursor position. To return the Braille display to the document, press either ADVANCE or PREVIOUS.
Used in conjunction with the cursor movement commands, this is a useful way of checking your page layout for printing or embossing. For example, you can position the cursor on the first character of a particular line by pressing SPACE with dots 13, and then check the cursor position to find out which column this line starts on. This enables you to check margin settings.


3.18 Going to a Specified Position.
The cursor can be moved to any chosen page, line or column with the "Go To" command. To do this, press SPACE with dots 126, then enter a page, line and column position in the document, and press ENTER. This command is very flexible, and you can make entries such as the following:
C6 moves the cursor to Column 6 on the current line. P3 moves the cursor to Page 3, Line 1, Column 1.
P 5 L10 moves the cursor to Page 5, Line 10, Column 1.
You can also go to the top of the next or previous page by pressing SPACE with dots 126, followed by SPACE with dot 4 or 1.


3.19 Marking Places for Quick Reference.
Up to 26 positions in a document may be marked with Place Markers, enabling instant future reference. Place Markers are identified by letters. Typically, you might put a place marker where you are editing a document. You can then move to another part of the document, and return quickly to the edited text.
Place Markers are not retained in nonKeyWord documents when they are saved.
A Place Marker is announced as "Place Marker c," where c is a letter which names the Place Marker. It does not affect the document format and is not embossed or printed.


3.19.1 Define a Place Marker.
Position the cursor at the point you wish to mark, and press BACKSPACE with D. KeySoft prompts: "Define Place Marker. Letter?"
Press a letter, such as A, to name the Place Marker. KeySoft displays: "Place A."


3.19.2 Jump to a Place Marker.
Press SPACE with J. KeySoft prompts: "Jump to Place Marker. Letter?"
Press the letter corresponding to the Place Marker. The cursor is placed just to the right of the Place Marker itself.


3.19.3 Delete a Place Marker.
Locate the Place Marker you wish to delete, using the Jump to Place Marker command. This places the cursor just to the right of the Place Marker, so delete the marker by pressing BACKSPACE.


3.20 The Spelling Checker.
The Spelling Checker can be used in the Word processor or Planner. It finds typing and spelling mistakes in the current document by looking up each word in a dictionary of 65,000 words.
The Spelling Checker can check the whole document or part of a document. Select the Spelling Checker by pressing SPACE with dots 16, the ch sign. If the Spelling Checker has not been used since KeySoft was installed, you are asked to install the language. There is an American English spelling dictionary and a United Kingdom English spelling dictionary available. Press SPACE or ADVANCE until your dictionary of choice is displayed, and select it by pressing NEXT or ENTER.
The Spelling Checker menu contains 6 items:
Document Check:	check the whole document;
Lookup Word:	lookup any word;
Word Check:	check the word under the cursor;
Paragraph or Section Check:	check paragraph or section;
Check from Cursor:	check from cursor to end of document;
Select language.
If the Spelling Checker finds a word which is not in its dictionary, it displays the word and then: "Option?"
There are 7 possible actions at this point. You may wish to press SPACE with H for assistance. After you have selected your action, checking continues. When the checking has finished, you hear the total number of words checked and the number of unknown words found. The cursor then returns to its original position.
The seven options are now discussed.

3.20.1 Review the Word Using Speech.
If you want to hear the word again, press SPACE with dots 25. On the first press the word is spoken. On the second press the word is spelled out. This sequence repeats on subsequent presses.
You can also review the word in context at the "Option?" prompt as follows:
1. To read the current sentence, press SPACE with dots 14.
2. To read the current paragraph, press SPACE with dots 2356.
If Line Reading mode has been selected, these two commands speak the current line or section instead. You can set the Reading Mode at the "Option?" prompt by pressing SPACE with M. Reading modes are discussed in 6.8 Cursor Movement Modes.


3.20.2 Skip this occurrence of the word.
To skip the current occurrence of the word and leave it unchanged, press SPACE with dot 5. If the word occurs elsewhere, the Spelling Checker queries it again.


3.20.3 Ignore the word.
To leave all instances of the word unchanged, press I, for Ignore. Use this option to ignore a name or specialized word which occurs throughout the document, but is not recognized by the spelling checker, and which you do not wish to add to the dictionary.


3.20.4 Add the word to the dictionary.
To add the current word to the user dictionary, press A. The word will never again be displayed as an unknown word when the Spelling Checker is used. Use this option for names, technical terms, etc which you often use. For more information on the User Dictionary, refer to 3.20.10 The User Dictionary.


3.20.5 Correct the Word.
To correct the word being queried, press C, and KeySoft displays: "Enter replacement."
Type the replacement word or edit the existing word, and press ENTER. The Spelling Checker looks up your entry in its dictionary before accepting it. If it can't find it, the Spelling Checker asks for confirmation by prompting: "Word not in dictionary. Use?"
Press Y to use the new word, or N and then reenter the correction.
If you correct a missing space between two words, KeySoft checks each separate word before accepting your correction.
In case the word you are correcting occurs more than once in the document, the Spelling Checker also asks: "Correct all or first?"
To correct this and all subsequent occurrences of the word in the document, press A, for All. To correct only this first instance, press F, for First.
When making corrections, don't worry about capital signs or capital letters because the Spelling Checker leaves them as they are.


3.20.6 Review Suggestions.
To obtain a "Suggestions list," press S. This is a list of words which resemble the original, and may be reviewed by pressing SPACE or ADVANCE or BACK or BACKSPACE. The following 3 options are then available:
1. To display the original word, press I. In speech, subsequent presses alternately spell out and speak the word.
2. To replace the misspelled word in your document with the current suggestion, press NEXT or ENTER. You are given the option of replacing all occurrences or just the first one.
3. To spell out the current suggestion using speech, press SPACE with O, then S.
If you don't like the suggestions, press SPACE with E to go back to the "Option?" prompt.


3.20.7 Look up the Word in the Dictionary.
This option allows you to browse the dictionary, word by word, until you have found the correct spelling. You can then replace the misspelled word with the correct one.
At the "Option?" prompt, press L, and KeySoft asks: "Word to look up? Press ENTER for (word),"
where "word" is the unknown word. You normally press ENTER to select the unknown word. Alternatively, you can enter a possible alternative spelling, or just the first few letters, followed by ENTER.
You are then placed at the word in the dictionary which most closely matches the letters you have typed. To browse through the dictionary until you find the word you are looking for, use SPACE or ADVANCE or BACK or BACKSPACE.
There are 4 options here, similar t